Agenda, decisions and minutes

(Special), Full Council - Wednesday, 23rd September, 2015 5.30 pm

Venue: COUNCIL CHAMBER

Contact: Democratic Services Department

Items
No.	Item
	Minutes Silence The Council observed a Minutes Silence for Mr Stanley Thomas MBE Freeman of the County Borough.
458.	Apologies for Absence View the background to item 458. View the decision for item 458. Decision: Apologies for absence were received from Councillor D Isaac, Councillor C T Jones, Councillor G Jones, Councillor B E Mansbridge and Councillor L E Smart. Minutes: Apologies for absence were received from Councillor D Isaac, Councillor C T Jones, Councillor G Jones, Councillor B E Mansbridge and Councillor L E Smart.
459.	Declarations of Interest View the background to item 459. View the decision for item 459. Members of the Council are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct. Note: a. Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest; and b. Where Members withdraw from a meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave. Decision: No Declarations of Interest were made. Minutes: No Declarations of Interest were made.
460.	Statement of Accounts 2014/15 PDF 407 KB To consider a report of the Chief Executive and Chief Finance Officer. Additional documents: EQIA Report , item 460. PDF 69 KB Decision: The recommendation was accepted. Minutes: Resolved that: The Audited Statement of Accounts for 2014/15 being the financial year ended 31 March 2015 be approved.
461.	Letter of Representation 2014/15 PDF 382 KB To consider a report of the Chief Executive and Chief Finance Officer. Additional documents: Appendix 1 , item 461. PDF 138 KB EQIA Form , item 461. PDF 73 KB Decision: The recommendation was accepted. Minutes: Resolved that: Representations regarding the 2014/15 Financial Statements be approved and communicated to the Appointed Auditor.
462.	Annual Governance Statement for 2014/15 PDF 69 KB View the background to item 462. View the decision for item 462. To consider a report of the Chief Executive. Additional documents: Annual Governance Statement , item 462. PDF 32 KB Annual Governance Statement Document , item 462. PDF 143 KB EQIA Form , item 462. PDF 69 KB Decision: The recommendation was accepted subject to the following amendments: Section 3 – The Governance Framework Paragraph (d) – Amendment to first sentence from ‘Workshops have been held to develop a Corporate Self Evaluation Model’ to read ‘In July / August of 2013 a series of Workshops were held to develop a Corporate Self Evaluation Model’ Alteration throughout whole document where necessary to change ‘Authority’ to ‘Council’ for uniformity Paragraph (g) – Insertion of text after first sentence ‘In addition, there have been a number of changes required as a result of the Local Government (Wales) Measure 2011’ Paragraph (k) – Insertion of text into second sentence to change from ‘The Whistleblowing Policy was updated and amended during 2014/2015 to include more detailed monitoring of staff awareness and improved record keeping measures’ to ‘The Whistleblowing Policy was updated and amended during 2014/2015 to incorporate legislative change. A programme of work has been agreed to include more detailed monitoring of staff awareness and improved record keeping measures’. Minutes: Gary Evans advised the Council of amendments to the report since the publication of the agenda: Section 3 – The Governance Framework Paragraph (d) – Amendment to first sentence from ‘Workshops have been held to develop a Corporate Self Evaluation Model’ to read ‘In July / August of 2013 a series of Workshops were held to develop a Corporate Self Evaluation Model’ Alteration throughout whole document where necessary to change ‘Authority’ to ‘Council’ for uniformity Paragraph (g) – Insertion of text after first sentence ‘In addition, there have been a number of changes required as a result of the Local Government (Wales) Measure 2011’ Paragraph (k) – Insertion of text into second sentence to change from ‘The Whistleblowing Policy was updated and amended during 2014/2015 to include more detailed monitoring of staff awareness and improved record keeping measures’ to ‘The Whistleblowing Policy was updated and amended during 2014/2015 to incorporate legislative change. A programme of work has been agreed to include more detailed monitoring of staff awareness and improved record keeping measures’. Resolved subject to the foregoing that: The Annual Governance Statement be approved.
463.	Syrian Refugee Crisis PDF 72 KB View the background to item 463. View the decision for item 463. REPORT TO BE SENT UNDER SEPARATE COVER. Decision: The recommendations were accepted. Minutes: The Leader led the Council through the ‘Syrian Vulnerable Persons Relocation Scheme (SVPRS)‘ report. A Member then referred to the Collection Point that had been organised and asked if this could be continued. Resolved that: (a) The Council provide full in principle support to assisting the resettlement of Syrian refugees, providing appropriate and adequate resources are provided to assist in this matter (b) A report to be brought back to Council when full financial implications are known after the Meeting with the WLGA
464.	To deal with any other urgent business or correspondence View the background to item 464. View the decision for item 464. Decision: The Chair advised that there was no urgent business or correspondence. Minutes: The Chair advised that there was no urgent business or correspondence.
465.	To receive communications from His Worship the Mayor View the background to item 465. View the decision for item 465. Decision: No Communications were received. Minutes: No Communications were received.