Agenda and minutes

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Contact: Democratic Services Department 

Items
No. Item

Welcome

The Chair welcomed Councillor J Davies to his first Full Council Meeting.

 

The Chair also congratulated Councillor D Roberts and Councillor C Jones on their appointments as Leader and Deputy Leader of the Labour Group.

346.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor H R Jones.

347.

Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

Councillor J Thomas Declared his Interest in Item 12 – Home to School Transport and Item 13 – Post-16 Home to School Transport as he is working in the industry.

 

Councillor A Barry Declared his Interest in Item 12 – Home to School Transport and Item 13 – Post-16 Home to School Transport as he is working in the industry.

348.

MTCBC Annual Improvement Report 2017/18 pdf icon PDF 126 KB

To consider report of the Deputy Chief Executive

Additional documents:

Minutes:

The Chair welcomed Colin Davies and Justine Morgan of the Wales Audit Office to the Meeting.

 

Colin Davies referred the Council to the Annual Improvement Report 2017-18 and gave details of the Summary Report and the Recommendations and Proposals for Improvement.

 

Questions were then raised by the Members on the report and were responded to by Mr Davies.

 

Councillor K O’Neill Leader of the Council then thanked Colin Davies for the report.

 

The Chief Executive then advised that this was the last Presentation from Colin Davies to the Authority and he thanked Mr Davies and Justine Morgan for their services and support to the County Borough over the years.

 

Resolved that:

 

The content of the report be noted.

349.

Minutes of Previous Meeting(s)

To approve as accurate the Minutes of the following Meetings:

Minutes:

The Council approves as accurate (subject to any amendments) the Minutes of the following Meetings.

349a

Full Council: 25/07/2018 pdf icon PDF 106 KB

Minutes:

Resolved that:

 

The Minutes of the Full Council Meeting held 25 July 2018 be accepted as a correct record.

349b

Cabinet: 25/07/2018 pdf icon PDF 115 KB

Minutes:

Resolved that:

 

The Minutes of the Cabinet Meeting held 25 July 2018 be accepted as a correct record.

349c

SACRE: 14/06/2018 pdf icon PDF 85 KB

Minutes:

Resolved that:

 

The Minutes of the SACRE Meeting held 14 June 2018 be accepted as a correct record.

349d

Standards: 20/07/2018 pdf icon PDF 77 KB

Minutes:

Resolved that:

 

The Minutes of the Standards Meeting held 20 July 2018 be accepted as a correct record.

349e

Planning, Regulatory and Licensing: 18/07/2018 pdf icon PDF 95 KB

Minutes:

Resolved that:

 

The Minutes of the Planning, Regulatory and Licensing Committee held 18 July 2018 be accepted as a correct record.

349f

Licensing Committee: 18/07/2018 pdf icon PDF 60 KB

Minutes:

Resolved that:

 

The Minutes of the Licensing Committee held 18 July 2018 be accepted as a correct record.

349g

Rights of Way: 30/07/2018 pdf icon PDF 61 KB

Minutes:

Resolved that:

 

The Rights of Way Committee held 30 July 2018 be accepted as a correct record.

349h

Audit: 09/07/2018 pdf icon PDF 76 KB

Minutes:

Resolved that:

 

The Minutes of the Audit Committee held 9 July 2018 be accepted as a correct record.

349i

Scrutiny : Governance, Performance, Business Change and Corporate Services: 04/09/2018 pdf icon PDF 73 KB

Minutes:

Resolved that:

 

The Minutes of the Governance, Performance, Business Change and Corporate Services Scrutiny Committee held 4 September 2018 be accepted as a correct record.

349j

Scrutiny : Regeneration and Public Protection: 17/07 2018 pdf icon PDF 73 KB

Minutes:

Resolved that:

 

The Minutes of the Regeneration and Public Protection Scrutiny Committee held 17 July 2018 be accepted as a correct record.

349k

Scrutiny : Learning and LAESCYP: 16/07/2018 pdf icon PDF 79 KB

Minutes:

Resolved that:

 

The Minutes of the Learning and LAESCYP Scrutiny Committee held 16 July 2018 be accepted as a correct record.

349l

Scrutiny : Learning and LAESCYP: 03/09/2018 pdf icon PDF 75 KB

Minutes:

Resolved that:

 

The Minutes of the Learning and LAESCYP Scrutiny Committee held 3 September 2018 be accepted as a correct record.

349m

Scrutiny : Social Services: 24/07/2018 pdf icon PDF 84 KB

Minutes:

Resolved that:

 

The Minutes of the Social Services Scrutiny Committee held 24 July 2018 be accepted as a correct record.

349n

Scrutiny : Neighbourhood Services, Planning and Countryside: 18/06/2018 pdf icon PDF 84 KB

Minutes:

Resolved that:

 

The Minutes of the Neighbourhood Services, Planning and Countryside Scrutiny Committee held 18 June 2018 be accepted as a correct record.

350.

Annual Governance Statement for Financial Year 2017/18 pdf icon PDF 133 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

Resolved that:

 

The Annual Governance Statement 2017/18 be approved.

351.

Appointment of Audit Committee Lay Member pdf icon PDF 123 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

Resolved that:

 

Mr Robert T Williams be appointed Lay Member to the Council’s Audit Committee for the remaining term of this Council.

 

A Member then thanked Mr D Gibby the outgoing Lay Member for his contribution to the Committee.

352.

Letter of Representation 2017/18 pdf icon PDF 126 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

Resolved that:

 

Representations regarding the 2017/18 Financial Statements be approved and communicated to the Appointed Auditor.

353.

Statement of Accounts 2017/18 pdf icon PDF 155 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

The Chair welcomed Helen Goddard and Caitlin Smith of the Wales Audit Offices to the Meeting.

 

Helen Goddard referred the Council in detail to the ‘Audit of Financial Statements Report – Merthyr Tydfil County Borough Council’.

 

Resolved that:

 

The Audited Statement of Accounts for 2017/18 being the financial year ended 31 March 2018 be approved.

354.

Ethical Employment Practices In Supply Chains – Code Of Practice pdf icon PDF 159 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

Resolved that:

 

(a)  The sign up to the Code of Practice and prioritising the commitments in accordance with available resources be approved and

(b)  The establishment of a Working Group from HR, Legal, Procurement and Safeguarding to create an Action Plan, Monitor and Deliver the Code of Practice be approved.

355.

Annual Scrutiny Report 2017–18 pdf icon PDF 193 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

Councillor A Barry referred the Council to the ‘Annual Scrutiny Report – 2017/2018’.

 

A Member stated that comments from the Scrutiny Chairs had been included in previous reports and why had they been omitted from this report.

 

Another Member then enquired if the recommendation as outlined under Paragraph 2.2 of the report included the Audit Committee.

 

Councillor A Barry advised that the recommendation should include Audit Committee and also recommended that the comments of all Scrutiny Chairs that had been omitted from the report be submitted to a Meeting of Full Council.

 

Comments were then raised by Members in relation to the location of Scrutiny Meetings as there was no Webcasting equipment in the Committee Rooms.

 

Resolved that:

 

(a)  The contents of the report be noted

(b)  A pilot scheme be introduced for the Webcasting of Scrutiny and Audit Committee Meetings

(c)    That a report be submitted to a Meeting of Full Council containing the comments of the Scrutiny Chairs.

356.

Change to Committee Appointments 2018-2019 pdf icon PDF 157 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

Resolved that:

 

Councillor Jeremy Davies be appointed to the Neighbourhood Services, Planning and Countryside Scrutiny Committee.

357.

Home to school Transport pdf icon PDF 686 KB

To consider report of the Chief Officer Education

Additional documents:

Minutes:

Councillor A Barry and Councillor J Thomas having Declared their Interest in this item left the Chamber for this item.

 

Resolved that:

 

The start of a public consultation regarding options for the provision of mainstream Home to School Transport which will be conducted from October 2018 to January 2019 be approved.

358.

Post-16 Home to School Transport pdf icon PDF 955 KB

To consider report of the Chief Officer Education

Additional documents:

Minutes:

Councillor A Barry and Councillor J Thomas having Declared their Interest in this Item left the Chamber for this item.

 

Resolved that:

 

Option 3 (amended) be approved for the reasons set out in the report: taking in to consideration the advantages and disadvantages of each option, the financial implications and the public consultation feedback.

359.

Period Poverty pdf icon PDF 134 KB

To consider report of the Chief Officer Education

Additional documents:

Minutes:

Resolved that:

 

The findings and recommendations of the report as outlined in Appendix 2 be noted.

360.

Petition received by the Authority pdf icon PDF 125 KB

To receive report of the Chief Executive

Additional documents:

Minutes:

Resolved that:

 

The report for Information be received.

361.

Update to the Email Acceptable Use Policy pdf icon PDF 137 KB

To receive report of the Deputy Chief Executive

Additional documents:

Minutes:

Resolved that:

 

The report for Information be received.

362.

Locking of Cemetery Gates pdf icon PDF 132 KB

To receive report of the Deputy Chief Executive

Additional documents:

Minutes:

This item was withdrawn.

363.

To deal with any other urgent business or correspondence

Minutes:

The Mayor advised that there was no business deemed urgent.

364.

To receive communications from Her/His Worship the Mayor

Minutes:

No Communications were received from His Worship the Mayor.

 

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