Agenda and minutes

Venue: COUNCIL CHAMBER

Contact: Democratic Services Department 

Items
No. Item

305.

Apologies for Absence

Minutes:

No apologies for absence were received.

306.

Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

Councillor I Thomas Declared his Interest in Item 10 – Charter Between Merthyr Tydfil County Borough Council and Bedlinog and Trelewis Community Council as he is a Member of the Community Council and has Dispensation to Speak and Vote.

 

Councillor S Jago Declared her Interest in Item 10 – Charter Between Merthyr Tydfil County Borough Council and Bedlinog and Trelewis Community Council as she is Vice Chair of the Community Council and has Dispensation to Speak and Vote.

307.

County Lines

To receive a Presentation from South Wales Police.

Minutes:

Councillor M Colbran entered the Meeting at 5.35 pm.

 

The Mayor welcomed Assistant Chief Constable Jon Drake to the Meeting.

 

Assistant Chief Constable (ACC) Jon Drake then made a Presentation to the Council giving details on:

 

·         County Lines in South Wales

·         The Current Threat

·         Timeline of Key Events

·         The Response

·         Current situation in South Wales

·         County Line Hotspots

·         Knife Crime Hotspots

·         Geographic Scope

·         Timeline of Key Events

·         Responses: – Governance, Awareness, Training, Marketing, Understanding the Threat, Safeguarding and Enforcement

·         Corporate Branding

·         Internal Awareness

·         Publicity Material

 

Questions were then raised by the Members on the Presentation and were responded to by ACC Drake.

 

The Mayor then thanked ACC Drake for attending and the Presentation to the Council.

308.

Minutes of Previous Meeting(s)

To approve as accurate the Minutes of the following Meetings:

Minutes:

Council approves as accurate (subject to any amendments) the Minutes of the following Meetings:

308a

Full Council: 17/07/2019 pdf icon PDF 169 KB

Minutes:

Resolved that:

 

The Minutes of the Full Council Meeting held 17 July 2019 be accepted as a correct record.

308b

Cabinet: 17/07/2019 pdf icon PDF 129 KB

Minutes:

Resolved that:

 

The Minutes of the Cabinet Meeting held 17 July 2019 be accepted as a correct record.

308c

Audit: 24/06/2019 pdf icon PDF 129 KB

Minutes:

Resolved that:

 

The Minutes of the Audit Committee held 24 June 2019 be accepted as a correct record.

308d

Standards: 05/07/2019 pdf icon PDF 119 KB

Minutes:

Resolved that:

 

The Minutes of the Standards Committee held 5 July 2019 be accepted as a correct record.

308e

Licensing Committee: 10/07/2019 pdf icon PDF 35 KB

Minutes:

Resolved that:

 

The Minutes of the Licensing Committee held 10 July 2019 be accepted as a correct record.

308f

Planning, Regulatory and Licensing: 03/07/2019 pdf icon PDF 129 KB

Minutes:

Resolved that:

 

The Minutes of the Planning, Regulatory and Licensing Committee held 3 July 2019 be accepted as a correct record.

308g

Planning, Regulatory and Licensing: 31/07/2019 pdf icon PDF 123 KB

Minutes:

Resolved that:

 

The Minutes of the Planning, Regulatory and Licensing Committee held 31 July 2019 be accepted as a correct record.

308h

Scrutiny : Regeneration and Public Protection: 16/07/2019 pdf icon PDF 115 KB

Minutes:

Resolved that:

 

The Minutes of the Regeneration and Public Protection Scrutiny Committee held 16 July 2019 be accepted as a correct record.

308i

Scrutiny : Learning and LGES: 01/07/2019 pdf icon PDF 127 KB

Minutes:

Resolved that:

 

The Minutes of the Learning and LGES Scrutiny Committee held 1 July 2019 be accepted as a correct record.

308j

Scrutiny : Social Services: 09/07/2019 pdf icon PDF 120 KB

Minutes:

Resolved that:

 

The Minutes of the Social Services Scrutiny Committee held 9 July 2019 be accepted as a correct record.

308k

Scrutiny : Neighbourhood Services, Planning and Countryside: 03/06/2019 pdf icon PDF 114 KB

Minutes:

Resolved that:

 

The Minutes of the Neighbourhood Services, Planning and Countryside Scrutiny Committee held 3 June 2019 be accepted as a correct record.

308l

Scrutiny : Neighbourhood Services, Planning and Countryside: 08/07/2019 pdf icon PDF 114 KB

Minutes:

Resolved that:

 

The Minutes of the Neighbourhood Services, Planning and Countryside Scrutiny Committee held 8 July 2019 be accepted as a correct record.

309.

Statement of Accounts 2018/19 pdf icon PDF 266 KB

To consider report of the Deputy Chief Executive

Additional documents:

Minutes:

Resolved that:

 

The Audited Statement of Accounts for 2018/19 being the financial year ended 31 March 2019 be approved.

310.

Letter of Representation 2018/19 pdf icon PDF 189 KB

To consider report of the Deputy Chief Executive

Additional documents:

Minutes:

Resolved that:

 

Representations regarding the 2018/19 Financial Statements together with communication to the Appointed Auditor be approved.

311.

Annual Governance Statement 2018/19 pdf icon PDF 175 KB

To consider report of the Deputy Chief Executive

Additional documents:

Minutes:

Resolved that:

 

The Annual Governance Statement 2018/19 be approved.

312.

Regulation Of Investigatory Powers Act 2000 pdf icon PDF 184 KB

To consider report of the Deputy Chief Executive

Additional documents:

Minutes:

Resolved that:

 

(a)  The Council’s use of its powers under the Regulation of Investigatory Powers Act for the period 1 April 2016 to the 31 December 2018 be noted

(b)  The amendments to the Council’s Regulation of Investigatory Powers Act (RIPA) Policy be approved

 

Councillor T Skinner left the Chamber at 6.00 pm and returned at 6.02 pm.

313.

Cwm Taf Public Services Board Employability Pledge pdf icon PDF 197 KB

To consider report of the Deputy Chief Executive

Additional documents:

Minutes:

Resolved that:

 

The Cwm Taf Public Services Board Employability Pledge be approved.

314.

Charter Between Merthyr Tydfil County Borough Council and Bedlinog and Trelewis Community Council pdf icon PDF 253 KB

To consider report of the Deputy Chief Executive

Additional documents:

Minutes:

Resolved that:

 

The Charter between Merthyr Tydfil County Borough Council and Bedlinog and Trelewis Community Council be approved.

315.

Proposals for a Strategic Development Plan (SDP) for the Cardiff Capital Region pdf icon PDF 495 KB

To consider report of the Chief Officer Neighbourhood Services

Additional documents:

Minutes:

Resolved that:

 

(a)  Council endorse the content of the report and agree that the Responsible Authority be authorised to submit the Proposal for a Strategic Development Plan (SDP) for the Cardiff Capital Region to the Minister on behalf of the 10 Local Planning Authorities in the region.

 

(b)  Council endorse the Vale of Glamorgan Council as the Responsible Authority for the Cardiff Capital Region Strategic Development Plan (SDP).

 

(c)  Council endorse the strategic planning area should comprise the 10 local planning authority areas within the Cardiff Capital Region as shown on the map at Appendix A.

 

(d)  Council authorise relevant officers to engage with the Welsh Government in drafting the Strategic Development Plan Regulations to deliver the following governance arrangements for the Strategic Development Plan (SDP) and Strategic Planning Panel (SPP):

 

(i)            The Strategic Planning Panel (SPP) will be comprised of 10 Members, 1 from each constituent Local Authority with the weighting of votes for each constituent Local Authority being based on its population and geographical area (as detailed at paragraph 5.13 of this report).

 

(ii)          Constituent Councils will be engaged through a prior consultation process as set out in Figure 1 of this report and the SPP shall have full regard to the comments of constituent Councils.

 

(iii)         Decisions made on the SDP by the SPP shall require a 70% quorum of voting Members on the Panel and decisions shall require a 70% majority vote of a quorate meeting.

 

(e)  Council endorse the setting up of an Interim Strategic Planning Panel prior to the formal establishment of the SPP and the nominated Member below represent Merthyr Tydfil County Borough Council on the Interim Strategic Planning Panel with delegated authority to take initial decisions on the preparation of the SDP (with a vote weighted in accordance with the table shown at paragraph 5.13 of this report) and thereafter on the Strategic Planning Panel. Merthyr Tydfil County Borough Council nominate the Cabinet Member for Neighbourhood Services, Planning and Countryside.

 

(i)            In the event that Member is no longer able to sit on the Interim Strategic Planning Panel, give delegated authority to the Leader of the Council to nominate a new Member to represent to Council on the Interim Strategic Planning Panel and Strategic Planning Panel.

 

(f)   A Regional SDP officer team is established to progress the preparation of the SDP to be appointed by representatives of the Interim Strategic Planning Panel, with appropriate human resource support from the Responsible Authority.

 

(g)   The cost of preparing the SDP is shared across the 10 Authorities on a proportional cost based on the voting representation on the Strategic Planning Panel, to be reviewed on an annual basis, and an initial contribution of £50,005 divided between the local authorities is paid to cover the start-up costs likely to be incurred in this financial year 2019/20 (as set out at paragraphs 5.38 and 5.39 of this report).

316.

Overview Report of the Standards Committee (2015-2019) pdf icon PDF 264 KB

To receive report of the Deputy Chief Executive

Additional documents:

Minutes:

Resolved that:

 

The report for Information be received.

317.

Annual Report on Social Services 2018-2019 pdf icon PDF 210 KB

To receive report of the Chief Officer Social Services

Additional documents:

Minutes:

Resolved that:

 

The report for Information be received.

318.

Update on Young People’s Participation: Merthyr Tydfil Borough Wide Youth Forum (MTBWYF) and Office of Youth Mayor pdf icon PDF 284 KB

To receive report of the Chief Officer Education

Additional documents:

Minutes:

Resolved that:

 

The report for Information be received.

319.

Exempt

In order for the following to be considered in private, it is suggested that the public be excluded from the Meeting on the grounds that it involves the likely disclosure of exempt information as defined in Paragraphs 12,13, 14 under Part 4 of Schedule 12A Section 100 (A) (4) of the Local Government Act 1972.

 

 

Minutes:

Resolved that:

 

The public be excluded from the Meeting on the grounds that it involves the likely disclosure of exempt information as defined in Paragraphs 12,13 and 14 under Part 4 of Schedule 12A Section 100 (A) (4) of the Local Government Act 1972

320.

Appointment of The Interim Chief Executive

To consider report of Head of Legal and Democratic Services / Monitoring Officer

Minutes:

Councillor A Barry referred the Council to the ‘Appointment of the Interim Chief Executive’ report and the recommendation as contained within the report.

 

A Member then recommended that ‘until 12 September 2020’ be added to the recommendation.

 

Resolved that:

 

The appointment of Ellis Cooper as the Interim Head of Paid Service (Chief Executive) Designate with effect from 12 September 2019 to 12 September 2020 be approved.

321.

Reconfiguration of Adult Care Homes - Consultation Update

To consider report of the Chief Officer Social Services

Minutes:

Resolved that:

 

The recommendations as contained within the report be accepted.

 

Councillor H R Jones left the Chamber at 7.00 pm.

322.

Extension to Temporary Agency Worker Contract and Related Cost Implications

To receive report of the Deputy Chief Executive

Minutes:

Resolved that:

 

The report for Information be received.

323.

To deal with any other urgent business or correspondence

Minutes:

The Mayor advised that there was no business deemed urgent.

324.

To receive communications from Her/His Worship the Mayor

Minutes:

No Communications were received from His Worship the Mayor.

 

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