Agenda and minutes

Venue: REMOTE MEETING - MICROSOFT TEAMS

Contact: Democratic Services Department 

Media

Items
No. Item

Minutes Silence

The Leader and the Mayor paid tribute to Councillor Howard Barrett who had sadly passed away and extended condolences to the family.

 

The Council then observed a Minutes silence in honour of Councillor Howard Barrett.

386.

Apologies for Absence pdf icon PDF 153 KB

Minutes:

No apologies for absence were received as all Members were present.

387.

Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

Councillor D Hughes Declared his Interest in Item 6 – Statement of Accounts 2020-21 as he is a manager at the Engine House, Dowlais.

 

Councillor D Sammon Declared his Interest in Item 6 – Statement of Accounts 2020-21 as he is a Board Member of Dowlais Boy’s and Girl’s Club

 

388.

Vision and Economic Recovery Plan

Minutes:

The Mayor welcomed Liam Hopkins The Urbanists and James Thomas The Means to the Meeting.

 

Liam Hopkins and James Thomas then made the following Presentation to the Council:

 

·         Purpose – The Economic Vision for Merthyr Tydfil County Borough for the next fifteen years

·         Map indicating the position of Merthyr Tydfil, surrounding areas and the Cardiff Capital Region

·         Why an Economic Vision

·         Engagement throughout the Commission – What was found out from the Engagement

·         Successful Local Economy, Strong Community Groups and Social Enterprise, Excellent Public Services, No Homelessness, Quality Housing and Housing Choice, Exemplary Education and Training for Current / Future Needs, Improve Digital and Physical Connections, Make Merthyr a Place for Tourism and Culture, Attract Growth Industries and Embrace Climate Resilience, Invest and Support Local Businesses

·         Our Economic Vision

·         Economic Growth Vision

·         Delivery and Action Plans – Collaborative Working – Council, Business, Community

·         Merthyr Economic Vision – Three year Action Plans

·         Economic Diversity, Destination Merthyr, Education and Training, Modern Homes and Great Places, Transforming Connectivity, Public and Community Services and A Climate Resilient and Low Carbon Economy

 

The Mayor then thanked Liam Hopkins and James Thomas for the Presentation to the Committee.

 

389.

Merthyr Tydfil County Borough Economic Vision 2021-2035 pdf icon PDF 377 KB

To consider report of the Deputy Chief Executive

Additional documents:

Minutes:

Councillor G Thomas led the Council in detail through the ‘Merthyr Tydfil County Borough Economic Vision 2021 – 2035’ report.

 

Questions were then raised by the Members on the report and the Presentation and were responded to in detail by the Officers, Liam Hopkins and James Thomas

 

Resolved that:

 

The content of the Merthyr Tydfil County Borough Economic Vision be approved.

390.

Minutes of Previous Meeting(s)

To approve as accurate the Minutes of the following Meetings:

Minutes:

The Council approves as accurate (subject to any amendments) the Minutes of the following Meetings:

390a

Full Council: 06/10/2021 pdf icon PDF 169 KB

Minutes:

Arising on Minute No: 318 – Capacity Exercise – Phase 2 – Judith Jones advised of a typing error in the Table at Appendix 1 of the report which mixed up the Grades for two of the roles.  The Road and Street Works Act (RASWA) Inspector was reported as Grade 7 when it should be Grade 6 and the Traffic Assistant was reported as Grade 6 when it should be Grade 7.  There is no difference to the bottom line figure.

 

Resolved subject to the foregoing that:

 

The Minutes of the Full Council Meeting held 6 October 2021 be accepted as a correct record.

390b

Full Council: 12/10 2021 pdf icon PDF 298 KB

Minutes:

Resolved that:

 

The Minutes of the Full Council Meeting held 12 October 2021 be accepted as a correct record.

390c

Full Council: 20/10/2021 pdf icon PDF 132 KB

Minutes:

Resolved that:

 

The Minutes of the Full Council Meeting held 20 October 2021 be accepted as a correct record.

390d

Cabinet: 06/10/2021 pdf icon PDF 227 KB

Minutes:

Resolved that:

 

The Minutes of the Cabinet Meeting held 6 October 2021 be accepted as a correct record.

390e

Governance and Audit: 04/10/2021 pdf icon PDF 156 KB

Minutes:

Resolved that:

 

The Minutes of the Governance and Audit Committee held 4 October 2021 be accepted as a correct record.

390f

Governance and Audit: 18/10/21 pdf icon PDF 228 KB

Minutes:

Resolved that:

 

The Minutes of the Governance and Audit Committee held 18 October 2021 be accepted as a correct record.

390g

Licensing Committee: 13/10/ 2021 pdf icon PDF 124 KB

Minutes:

Resolved that:

 

The Minutes of the Licensing Committee held 13 October 2021 be accepted as a correct record.

390h

Licensing Committee: 13/10/2021 pdf icon PDF 142 KB

Minutes:

Resolved that:

 

The Minutes of the Licensing Committee held 13 October 2021 be accepted as a correct record.

390i

Scrutiny : Transformation, Commercialisation and Corporate Centre: 19/10 2021 pdf icon PDF 160 KB

Minutes:

Resolved that:

 

The Minutes of the Transformation, Commercialisation and Corporate Centre Scrutiny Committee held 19 October 2021 be accepted as a correct record.

391.

Statement of Accounts 2020-21 pdf icon PDF 373 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

Declaration of Interest

 

Councillor D Hughes and Councillor D Sammon having Declared their Interest in this item left the Meeting for the consideration of this item.

 

Councillor A Barry led the Council in detail through the ‘Statement of Accounts 2020/21’ report.

 

Helen Goddard Audit Wales then led the Council through the Audit of Accounts Report – Merthyr Tydfil County Borough Council.

 

Resolved that:

 

(a)  The Audited Statement of Accounts for 2020/21 being the financial year ended 31 March 2021 be approved

(b)  The Annual Governance Statement 2020/21 be approved.

392.

Letter of Representation 2020-21 pdf icon PDF 266 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

Resolved that:

 

Representations regarding the 2020/21 Financial Statements be approved and communicated to the Appointed Auditor.

393.

Local Government and Elections (Wales) Act 2021 - Proposed Updated Governance & Audit Committee Terms of Reference, Composition and Lay Member Recruitment Process pdf icon PDF 367 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

Resolved that:

 

(a)  The Legislative changes to the Governance and Audit Committee introduced by the 2021 Act and the 2011 Measure be noted

(b)  The updated Terms of Reference for the Governance and Audit Committee as proposed in Appendix 1 be incorporated into the Council’s Constitution be approved

(c)  The Changes to the membership of the Governance and Audit Committee as outlined at Paragraph 5.3 of the report to take effect following the Annual Meeting of Council on 25 May 2022 be approved

(d)  The delegation of the process for selecting and recommending appropriate Lay Members to an Officer Panel comprising the Monitoring Officer, Chief Finance Officer and Head of Internal Audit be approved

(e)  The presentation of a further report advising of the appointments made under (d) above to Full Council at the conclusion of the appointment process be approved.

 

 

Councillor E C Galsworthy left the Meeting at 7.30 pm.

394.

Volunteer Policy pdf icon PDF 270 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

Resolved that:

 

(a)  The Volunteer Policy be implemented with immediate effect be approved

(b)  Delegated authority be given to the Head of Human Resources for any minor future amendments to the Policy and Procedure in consultation with the Portfolio Member be approved.

395.

Cyfarthfa Heritage Area Special Purpose Vehicle pdf icon PDF 328 KB

To consider report of the Deputy Chief Executive

Additional documents:

Minutes:

Resolved that:

 

The content of the report be noted and approved.

396.

To deal with any other urgent business or correspondence

Minutes:

The Mayor advised that there was no business deemed urgent.

397.

To receive communications from Her/His Worship the Mayor

Minutes:

No Communications were received from His Worship the Mayor.

398.

Exempt

In order for the following to be considered in private, it is suggested that the public be excluded from the Meeting on the grounds that it involves the likely disclosure of exempt information as defined under Part 4 of Schedule 12A of Section 100 (A) (4) of the Local Government Act 1972.

 

 

Minutes:

Resolved that:

 

The public be excluded from the Meeting on the grounds that it involves the likely disclosure of exempt information as defined in Paragraphs 12 and 13 under Part 4 of Schedule 12A of Section 100 (A) (4) of the Local Government Act 1972.

399.

Senior Management Structure

To consider report of the Chief Executive

Minutes:

Resolved that:

 

The proposed changes to the Senior Management Structure and authorisation for the Chief Executive to proceed to implement the new structure in accordance with H R Policy be approved.

 

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