Agenda and minutes

Venue: COUNCIL CHAMBER

Contact: Democratic Services Department 

Items
No. Item

210.

Apologies for absence

Minutes:

No apologies for absence were received.

211.

Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

No Declarations of Interest were made.

212.

Final Draft Scrutiny Report - Capital Project Referral (Brandy Bridge scheme / Road Slip - South of Pontygwaith) pdf icon PDF 6 MB

To consider the attached report

Additional documents:

Minutes:

Councillor D Sammon presented the report to Committee.

 

Councillors A Barry and K Gibbs congratulated Councillor D Sammon and the Task and Finish Group for the work undertaken. 

 

Resolved that:

 

a)    This report be received.

b)    A further report be brought back to Committee within 2 – 3 months following analysis of the six recommendations and providing a way to move forward.

 

 

213.

Scrutiny Report - Review of Attendance & Attainment in Primary & Secondary Schools pdf icon PDF 359 KB

To consider the attached report

Additional documents:

Minutes:

Councillor H Jones presented the report to Committee.

 

Councillors L Mytton thanked Councillor H Jones and the Task and Finish Group for the robust report provided and made the following comments:-

 

·         The difficulties involved in moving position in the league table due to such small percentages (.06% could equate to just 1 or 2 pupils).

 

·         Welsh Government initiative coming out in September for improving attendance and corporate communications will drive this through to schools.

 

Resolved that:

 

a)    This report be received.

b)    A further report be brought back to Committee within 2 months.

214.

Provisional Capital Outturn 2017/18 pdf icon PDF 145 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

Resolved that:

 

a)    The Provisional Capital Outturn 2017/18 be noted.

b)    The amendment to the budget as paragraph 4.1.1 and 4.2.2 be noted.

c)    Variances to the revised budget as per paragraph 4.1.3 and 4.2.3 be noted.

d)    The amendments to the approved 2018/19 budget following the 2017/18 carry forward requirements as per paragraph 4.1.4 be approved.

 

215.

Capital Budget Monitoring 2018-19 - Quarter 1 pdf icon PDF 125 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

Resolved that:

 

a)    The Capital Monitoring Report for the first quarter of 2018/19 be noted.

b)    Approval be given to the budget amendments for core funded projects as outlined in 4.1 below.

c)    The requirement for Officers to continue to rigorously monitor budgets to ensure that expenditure remains within approved budgets be noted.

d)    The requirement for Chief Officers to scrutinise project delivery to ensure expenditure remains within approved budgets be noted.

216.

Revenue Budget Monitoring 2018/19 – Quarter 1 pdf icon PDF 254 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

Resolved that:

 

a)    The first Revenue Budget Monitoring report for the 2018/19 financial year based on 1st Quarter projections be accepted.

b)    Budget Virements outlined in Appendix 2 be approved.

c)    Managers to urgently address projected budget deficits within their respective service areas, identifying all possible remedial measures to offset projected deficits.

d)    Managers to continue to monitor all revenue budgets and immediately notify the Chief Finance Officer of potential financial difficulties.

217.

School Reorganisation - 3-16 Voluntary Aided School pdf icon PDF 141 KB

To consider report of the Chief Officer Education

Additional documents:

Minutes:

Resolved that:

 

a)    a period of consultation with all appropriate bodies is entered into, with a view to:

·         closing St Aloysius RC Primary, St Illtyd’s RC Primary and St Mary’s RC Primary Schools and Bishop Hedley RC High School;

·         creating a 3-16 all through Catholic education provision with effect from 1st September 2019; and

·         continuing to provide education on existing sites until such time as the proposals for utilising 21st Century Band B monies are agreed by Council.

b)    A further report be presented to Council following the period of consultation.

218.

Charging for Community Care Support Services pdf icon PDF 124 KB

To consider report of the Chief Officer Social Services

Additional documents:

Minutes:

Resolved that:

 

Recommendation 2.1 and 2.2 be removed and replaced with:-

 

a)    To keep the charge at its current level.

 

 

219.

Cwm Taf Carers Annual Report 2017-18 pdf icon PDF 155 KB

To consider report of the Chief Officer Social Services

Additional documents:

Minutes:

Resolved that:

 

a)    The contents of this report be noted and that the Annual report is also being submitted for approval by the Cabinet in Rhondda Cynon Taf County Borough Council and the Cwm Taf University Health Board.

b)    Cabinet notes the Annual Report was due in Welsh Government at the end of June 2018.  However, in line with previous practice which has been acceptable to Welsh Government, as the timeline of Cabinets in Merthyr Tydfil and Rhondda Cynon Taf County Borough Councils and UHB Board meetings did not neatly fit, a draft report will be submitted, with the final version sent to Welsh Government following approval by all three partners.

c)    The Annual Report attached as Appendix 1 for submission to Welsh Government be approved.

d)    The work relating to Carers being taken forward as part of the Regional Plan for the implementation of the Social Services and Wellbeing (Wales) Act 2014, specifically through implementation of the Cwm Taf Carers Strategy 2016-19 approved by partners in July 2016 be noted.

220.

Funding Flexibility & Supporting People pdf icon PDF 155 KB

To consider report of the Chief Officer Social Services

Additional documents:

Minutes:

Councillor D Hughes referred Committee to the Report and proposed an amendment to Recommendation 2.2 to include an additional statement and a further recommendation be added.

 

Resolved that:

 

a)    The contents of the report and the challenge of indicative reductions in grant funding for 2019/20 be noted.

b)    A further paper is brought to Cabinet outlining how these budget reductions for 2019/20 are to be met and no budget reductions to be agreed without Cabinet sign off.

c)    The revised governance arrangements as set out in 5.2.1 and 5.2.3 regarding Supporting People be noted.

d)    That a Cabinet workshop be arranged to focus on funding flexibilities with consideration to the future budget requirements.

 

 

221.

Scheme of Delegation - Educated Other Than At School (EOTAS) pdf icon PDF 188 KB

To consider report of the Chief Officer Education

Additional documents:

Minutes:

Resolved that:

 

a)    The responsibility and funding for EOTAS provision be de-delegated from schools and be managed centrally by the local authority within the overall Schools’ Budget from 2018/19 onwards. 

222.

Formal Approval Of A New Interreg Vb Transnational Project Entitled Sunse pdf icon PDF 160 KB

To consider report of the Chief Officer Community Regeneration

Additional documents:

Minutes:

Resolved that:

 

a)    Merthyr Tydfil CBC becomes a formal partner on the SuNSE Project be approved.

b)    The appointment of an additional fixed term staff post to manage the local and transnational elements of the Programme be approved.

c)    The matched funding profile be approved.

d)    The acceptance of the INTERREG IVB grant offer in principle; following on from the technical requirements being accepted by the Monitoring Committee be approved.

 

223.

MTCBC Change Programme - End of Year Report 2017/2018 pdf icon PDF 210 KB

To receive report of the Deputy Chief Executive

Additional documents:

Minutes:

Resolved that:

 

The Report for Information be received.

224.

Direct Payments Scheme 2018-19 pdf icon PDF 125 KB

To receive report of the Chief Officer Social Services

Additional documents:

Minutes:

Resolved that:

 

The Report for Information be received.

 

225.

UK CONTEST Strategy pdf icon PDF 151 KB

To receive report of the Chief Officer Community Regeneration

Additional documents:

Minutes:

Resolved that:

 

The Report for Information be received.

 

CLOSED SESSION

226.

Repayment Of Long Term Loans – Update

To consider report of the Chief Executive

Minutes:

Resolved that:

 

The Repayment of Long Term Loans as outlined in Paragraphs 2.1 and 2.2 of the Report be approved.

227.

Award of the Framework Agreement for the Disposal of Household Waste Recycling Centre Waste Streams

To consider report of the Chief Officer Neighbourhood Services

Minutes:

Resolved that:

 

The Award of the Framework Agreement for the Disposal of Household Waste Recycling Centre Waste Streams as outlined in Paragraphs 2.1 and 2.2 of the Report be approved.

 

RE-OPENED SESSION

228.

Any Other Business Deemed Urgent by the Chair

Minutes:

The Chair advised that there was no other business deemed urgent.

 

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