Agenda and minutes

Venue: CONFERENCE ROOM 2. View directions

No. Item


Apologies for absence


Apologies for absence received from Mr Jeff Morgan (Chair).


Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct




(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and


(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave


No declarations of interest were made.


Adjudication Panel for Wales pdf icon PDF 242 KB

Additional documents:


Carys Kennedy referred members to the Sanctions Guidance received from the Adjudication Panel for Wales which sets out the approach to be taken by case, appeal and interim case tribunals in order to reach fair, proportionate and consistent decisions on the sanctions that should be applied in relation to an individual’s breach of the local Code of Conduct.  


She advised members that the Sanctions Guidance came into force for cases heard by the Adjudication Panel for Wales after the 1st September 2018.


Questions were raised by members and it was RESOLVED that:


·         Members note the contents of the Sanctions Guidance provided by the Adjudication Panel for Wales.


·         Members refer back to the Sanctions Guidance if a Hearing is required by the Local Authority. 


Feedback on Standards Conference


Simon Jones referred to the Standards Conference held in September that he attended along with Jeff Morgan and Anne Morgan.


He referred to the Speakers at the Conference, namely Nick Bennett (Public Services Ombudsman for Wales), Claire Sharp (President of the Adjudication Panel for Wales) and Eifion Evans (Chief Executive of Ceredigion County Council).


Simon Jones gave members an overview of the presentation that was carried out by Nick Bennett in relation to:


·         The increase in the number of complaints received.

·         Trends in Health Board complaints.

·         Complaints investigated.

·         Examples of complaints received and upheld.

·         Public trust. 

·         The introduction of new Initiatives through the Public Services Ombudsman for Wales. 


Discussion also ensued on the Workshops held at the Conference, namely:


·         Social Media and Bullying.

·         Role of the Ethics and Standards Committee, Personal and Prejudicial Interests and Dispensations.

·         Regulation of members in other jurisdictions  -  lessons to be learned.

·         Standards Hearings.


Carys Kennedy advised that members had already received a link to the Ceredigion County Council website to view this information

(link to Standard Conference)




Carys Kennedy will update members when the Monitoring Officers’ Group confirm the details of the next Standards Conference. 


Updated Dispensation Form pdf icon PDF 112 KB


Carys Kennedy took members through the dispensation form which had been updated so that all sufficient information is received in order that this Committee can make the appropriate decision.    


Training and Development:

·         Feedback on the Hearing Training at RCT on the 23rd July 2018.


Members unable to attend were updated on the Hearing Training on the 23rd July 2018 and the Standards Committee Hearing on the 22nd October 2018, both held at Rhondda Cynon Taf County Borough Council.  


Next Steps for Recruitment of Independent Member


Carys Kennedy advised that the closing date for applications for the vacancy of Independent Member was Friday, 9th November 2018, and that no applications had been received for this position.


It was RESOLVED that:


·         Further advertising through Social Media and public buildings be considered.


·         This will be further reviewed at the next meeting. 


Date of next meeting


It was agreed that the date of the next meeting will be Friday, 8th March 2019 at 2.00 pm in Conference Room 2 at the Civic Centre.  


Any other item deemed urgent by the Chair


The Chair advised that there was no business deemed urgent.



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