Agenda and minutes

Items
No. Item

656.

Apologies for absence

Minutes:

No apologies for absence as all present.

657.

Declarations of Interest

Members of the Standards Committee are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct.

 

Minutes:

No declarations of interest were made.

658.

Local Dispute Resolution Procedure pdf icon PDF 81 KB

To consider a report of the Chief Executive.

Additional documents:

Minutes:

Detailed discussion ensued in relation to the amended Procedures and Protocol attached to the agenda, and it was RESOLVED that the draft Local Dispute Resolution be agreed with the following amendments and referred to Council for adoption: 

 

·         The following amendments be made to the Protocol document at Appendix A of the report:

 

            Paragraph 2.5 should read “Both Councillors and Officers should take       care not to give the impression that their distinct roles have blurred in        any way.  Councillors and Officers should therefore exercise caution in         their personal relationships with each other.

 

            Paragraph 2.8 should read “If there are any occasions where           Councillors may have reason to complain about the conduct or             performance of an Officer, all such complaints should be made in         person or in writing,…………..”.

 

·         The following amendments be made to the Procedure document at Appendix B of the report:

 

            In relation to the involvement of the Mayor at paragraph 4.2  -  Stage           Two of the Procedure:  Informal Resolution, it was agreed that an         addition be made to the Council’s Constitution (2.05 Article  -  The Role   and Function of the Mayor) to reflect this.

 

            Delete the last paragraph at 4.3 “The conclusion by the Committee will       be reported to Council……….………”.

 

            Delete paragraph 4.4 in its entirety, and that any conclusions by the           Standards Committee will be sent to Council for information purposes           only. 

659.

Replacement of Members of the Standards Committee

Minutes:

Detailed discussion took place in relation to the Independent Members’ terms of office and it was noted that procedures will need to be put in place as Independent Members are to be replaced with effect from 2014.

 

It was also noted that Councillor C Tovey’s term of office has also come to an end.  

 

RESOLVED that:

 

·         At the next meeting, the Monitoring Officer to advise Members of when their terms of office for the Standards Committee will expire and the period of time when they can return as Members. 

 

·         The Chair to contact the local press to publicise the role of the Standards Committee.

 

·         Karen Vokes to contact the Authority’s Corporate Communications Department in relation to publicising for expressions of interest, and report back to the next meeting.

 

·         With regard to the vacancy for a Councillor member, Councillor C Tovey to raise this at the next Independent Group Meeting and inform Karen Vokes of his replacement. 

660.

STANDING AGENDA ITEM - How to be more pro-active as a Standards Committee?

Minutes:

This was discussed at the previous item.

661.

Any other item deemed urgent by the Chair

Minutes:

The Chair advised there was no business deemed urgent.

 

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