Agenda and minutes

Venue: CONFERENCE ROOM 2. View directions

No. Item


Apologies for absence


Apologies for absence received from Professor Mansel Aylward and Councillor Paul Brown.


Declarations of Interest

Members of the Standards Committee are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct.




a.    Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest; and


b.    Where Members withdraw from a meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave.




No declarations of interest were made.


Appointment of Councillor to the Standards Committee pdf icon PDF 79 KB

To consider a report of the Chief Executive.




Members note the resignation of Councillor C Tovey as his term of office with the Standards Committee has now come to an end and also the new appointment of Councillor H Barrett.


Recruitment of Independent Chair and Independent Members

To consider this matter.


Lee-Anne Leyshon, Corporate Communications Manager, to attend for this item only.



The Committee welcomed Beth Melhuish from the Authority’s Corporate Communications Department.


Discussion ensued in relation to the Independent Members’ term of office and the procedure in which we need to recruit new Independent Members.


It was confirmed that the following Independent Members’ term of office has now come to an end:


·         Professor Mansel Aylward (Chair)

·         John Harvey (Vice Chair)

·         Mike Harbinson

·         Yvonne Wood (Community Council representative)

·         Elizabeth Martin Jones


Beth Melhuish made the Committee aware of how Corporate Communications can assist in publicising the recruitment of Independent Members and the ongoing publicity of the Standards Committee, and advised that:


·         A press release can be posted on the Authority’s website inviting interested parties and outlining the roles and functions of the Committee. 

·         The use of social media, eg facebook and twitter

·         Inclusion within the Contact Magazine

·         Invite the press to do a feature. 

·         It was also suggested that possibly a case study from several of the current Independent Members could be included  which outlines their experiences during their term of office. 




Beth Melhuish prepare an advert and send out to Members for their approval.


Another meeting be held prior to any interviews to discuss the interview/recruitment process. 


STANDING AGENDA ITEM: How to be more pro-active as a Standards Committee?


This item was discussed at item 4.


Code of Conduct for Members and Co-opted Members - Request for Dispensation - Councillor L Mytton pdf icon PDF 82 KB

To consider a report of the Chief Executive.

Additional documents:


The Monitoring Officer led Committee through the report.


Questions were raised and were answered by the Monitoring Officer.




Councillor L Mytton be granted dispensation to speak and vote on any matters relating to the Merthyr Tydfil Institute for the Blind except where Merthyr Tydfil CBC funding is concerned. 


Standard Form for Requests for Dispensation pdf icon PDF 81 KB

To consider form to be used for any dispensation requests.


The Monitoring Officer informed the Committee that any Councillors currently requesting a dispensation send a letter as part of their request.  Unfortunately not all information is always provided by Councillors.


She referred to the dispensation request form attached to the agenda and advised that this form will ensure that all the necessary information is provided prior to it being considered by the Standards Committee. 




The dispensation request form be used for any future dispensation requests with the agreed amendments. 


Independent Remuneration Panel for Wales (IRPW) Annual Report for 2014-2015 pdf icon PDF 83 KB

To consider a report of the Chief Executive. 

Additional documents:




The Committee notes the summary of allowances as outlined in Appendix 1 of the report. 


Limit over which Members have to declare the value of Gifts/Hospitality

To consider this matter.


The Monitoring Officer made Committee aware that currently any gifts or hospitalities received by Councillors have to be declared irrespective of the amount.  Other Authorities do however have a limit and they have to declare any interest above that limit. 


Questions were asked by the Committee and answered by the Monitoring Officer.




The current procedure should remain where Councillors have to declare any gifts/hospitalities irrespective of the amount.



Review of current Declarations of Interest approved by the Standards Committee


The Monitoring Officer advised Committee with regard to a review of all dispensations given to Councillors.


Discussion ensued and it was RESOLVED that:


The Monitoring Officer bring a report to a future Standards Committee on this.




Any other item deemed urgent by the Chair


The Chair advised that Professor Mansel Aylward has not been in the best of health lately and that a letter be sent, on behalf of the Standards Committee, wishing him a speedy recovery.


a to z of services
A B C D E F G H I J K L M N O P q R S T U V W x Y z