Agenda and minutes

Venue: CONFERENCE ROOM 1. View directions

Items
No. Item

183.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor Clive Tovey and Nathan Fear (Independent Member).

184.

Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

No declarations of interest were made. 

185.

Analysis of Data in respect of Complaints received by the Authority pdf icon PDF 123 KB

To consider report of the Monitoring Officer.

Minutes:

Carys Kennedy referred to the complaints data presented to the Standards Committee on the 16th March 2018 where it was agreed that a report be brought  back to today’s meeting giving a more detailed breakdown of the corporate areas where complaints had been received.

 

Carys then referred to the data outlined in the report which sets out the total number of corporate complaints for the 2017/18 financial year, the outcomes of these complaints and a breakdown of the complaints into service areas.

 

Detailed discussion ensued in relation to:

 

·         The different stages of the complaints process.

·         Referrals to the Ombudsman.

·         Current position of complaints within the service areas.  

·         How the complaints are being dealt with by departments. 

 

RESOLVED that:

 

·         The timetabled Work Programme be amended to include consideration of the complaints data in July each year.

 

·         Any future complaints data be broken down into service areas, as outlined in 4.1 of the report.

 

·         The 2018/19 complaints data be considered at the July 2019 Standards Committee which will also include the 2017/18 data so that members can see a year on year comparison. 

186.

Code of Conduct for Members and Co-opted Members: Request for Dispensation - Councillor Kevin O'Neill pdf icon PDF 117 KB

To consider report of the Monitoring Officer.

Additional documents:

Minutes:

A detailed discussion ensued in relation to Councillor O’Neill’s dispensation request and the ongoing updates to the Governance Scrutiny Committee on the current position of the Merthyr Tydfil Leisure Trust.

 

RESOLVED that:

 

Councillor Kevin O’Neill’s dispensation request be deferred until such time as the Scrutiny Committee has completed its process so that the application can be considered by the Standards Committee. 

187.

Joint Training Event with RCT's Standard Committee Members - 23rd July 2018

Minutes:

The Chair reminded members of the Joint Training event at Rhondda Cynon Taff CBC next Monday, 23rd July 2018, and advised that the training will take the form of a “Mock Hearing”.   

 

The Chair, Mike McCarthy, Helen Thomas and Councillor Gareth Richards confirmed that they will be attending.

 

The Chair advised that Mel Jehu, Chair of the Standards Committee at RCT, had extended an invitation to Merthyr Tydfil members of the Standards Committee to any events that are being held at RCT. 

 

RESOLVED that:

 

·         The Chair will give feedback on the training to the next meeting.

 

·         Karen Vokes to enquire with RCT on the training material used in order that copies can be sent to those members unable to attend.

188.

Update on Standards Conference scheduled for the 14th September 2018

Minutes:

Carys Kennedy advised that the Chair, Anne Morgan and herself had been booked onto the Standards Conference in Aberystwyth for Friday, 14th September 2018 and that Karen Vokes will forward details on when they become available. 

 

Following a discussion, Carys Kennedy advised that if Councillor Gareth Richards wishes to attend the Conference that he could take her place.

 

RESOLVED that:

 

·         Councillor Gareth Richards contact Carys Kennedy and Karen Vokes to confirm whether he wishes to attend the Standards Conference in Carys’ place.

 

·         Carys Kennedy to liaise with the Monitoring Officer Group to enquire whether feedback notes are available following the scheduled workshops at the Standards Conference.

189.

Date of Next Meeting

Minutes:

It was agreed that the date of the next meeting will be Friday, 23rd November 2018 at 2.00 pm in Conference Room 2 at the Civic Centre.  

 

190.

Any other item deemed urgent by the Chair

Minutes:

Carys Kennedy brought to members’ attention that she had received an e-mail from Nathan Fear advising that, due to other commitments, he will have to resign from the Standards Committee.   

 

Detailed discussion ensued in relation to this Independent Member vacancy and how this vacancy could be advertised.

 

RESOLVED that:

 

·         On the request of the Chair, a letter be sent to Nathan Fear thanking him for all his efforts and contributions to this Committee. 

 

·         Karen Vokes liaise with Corporate Communications on how they can assist in publicising the recruitment of the Independent Member vacancy.

 

 

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