Agenda and minutes

Venue: COUNCIL CHAMBER

Items
No. Item

220.

Apologies for absence

Minutes:

Apologies for absence were received from Mr D Gibby Lay Member.

221.

Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

No Declarations of Interest were made.

222.

Statement of Accounts 2016/17 pdf icon PDF 146 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

The Chair welcomed Steve Jones and Adele Lewis to the Meeting.

 

Steve Jones led the Committee in detail through the ‘Statement of Accounts 2016-17’ report and responded in detail to the following questions that were raised:

 

·         What are ECO Renewals

·         Paragraph 21.0 – Buildings now surplus to requirement – Are they in the process of being sold or have they been sold

·         Paragraph 23.0 – Pengarnddu Provision – Update requested

·         Paragraph 34.0 – Merthyr Tydfil Leisure Trust – Should read Merthyr Tydfil Leisure Trust not Merthyr Valleys Homes and Board should read Trust

·         Capital – Orbit Business Centre - Update requested

·         Financial Climate – Explanation requested in relation to the -0.50% figure in the graph

·         Paragraph 31.0 – Exit package cost band – Why are the figures £60,001 - £300,000 shown as one sum and not broken down separately

·         Depreciation – Explanation requested

·         Valuation- Five year rolling basis – Explanation requested

 

Resolved that:

 

The Audited Statement of Accounts for 2016/17 being the financial year ended 31 March 2017 be considered and recommended to the Council of 27 September 2017 for approval.   

 

Councillor J Amos left the Meeting at 2.28 pm to attend the Standards Committee Meeting and returned at 2.35 pm.

223.

Annual Governance Statement for Financial Year 2016/17 pdf icon PDF 132 KB

To consider report of the Chief Executive

Minutes:

The Chair welcomed Mark Thomas and Louise Ballinger to the Meeting.

 

Louise Ballinger led the Members in detail through the ‘Annual Governance Statement for Financial Year 2016/17’ report.

 

Resolved that:

 

A recommendation be made to Full Council that the Annual Governance Statement 2016/17 be approved.

224.

Audit of Financial Statement Report - Merthyr Tydfil County Borough Council pdf icon PDF 137 KB

To receive the Audit of Financial Statements Report for 2016/17 together with a Presentation from the External Auditors

Minutes:

The Chair welcomed Helen Goddard and Emma Woodcock of the Wales Audit Office to the Meeting.

 

Helen Goddard led the Committee through the Auditor General for Wales ‘Audit of Financial Statements Report – Merthyr Tydfil County Borough Council’.

 

Resolved that:

 

The report be noted. 

225.

Audit Enquiries to those Charged with Governance and Management pdf icon PDF 234 KB

To consider report of the Chief Executive

Minutes:

Steve Jones led the Committee through the ‘Audit Enquiries to those Charged with Governance and Management’ report.

 

Resolved that:

 

The Council’s response to the Wales Audit Office’s request for information in respect of Management and Governance as set out in Appendix A of the report be noted.

226.

Information Reports

To receive summary copies of published Internal Audit reports for Members information:

 

 

• Main Accounting 2016/17

• Salaries & Wages 2016/17

• Non Domestic Rates 2016/17

• Council Tax 2016/17

• Bank Reconciliation 2016/17

• Insurance Systems & Procedures 2016/17

• Payment Card Industry Data Security Standards 2016/17

• Refuse & Waste Systems & Procedures 2016/17

• Cyfarthfa Park primary School 2016/17

Pantysgallog Primary School 2016/17

• Password Controls 2016/17 (Follow Up)

• Carbon Reduction Commitment 2016/17 (Follow Up)

• Insurance Systems & Procedures 2016/17 (Follow Up)

 

(Due to the size of the reports paper copies have not been included with the agenda papers and electronic versions sent direct to Committee Members).

Minutes:

Resolved that:

 

The following Information reports of published Internal Audit reports be received:

 

·         Main Accounting 2016/17

·         Salaries and Wages 2016/17

·         Non Domestic Rates 2016/17

·         Council Tax 2016/17

·         Bank Reconciliation 2016/17

·         Insurance Systems and Procedures 2016/17

·         Payment Card Industry Data Security Standards 2016/17

·         Refuse and Waste Systems and Procedures 2016/17

·         Cyfarthfa Park Primary School 2016/17

·         Pantysgallog Primary School 2016/17

·         Password Controls 2016/17 (Follow Up)

·         Carbon Reduction Commitment 2016/17 (Follow Up)

·         Insurance Systems and Procedures 2016/17 (Follow Up)

 

 

227.

Any other business deemed urgent by the Chair

Minutes:

The Chair advised that Training for Committee Members had yet to be provided.

 

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