Agenda and minutes


No. Item


Apologies for absence


Apologies for absence were received from Councillor S Jago.


Reference was made in relation to the current vacancies on this Committee. 


Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct




(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and


(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave


No declarations of interest were made.


Wales Audit Report on Community Safety in Wales Update pdf icon PDF 117 KB

To consider report of the Chief Officer Community Regeneration

Additional documents:


The Chair welcomed Steve Peters and Julian Pike to the meeting.


Steve Peters led the Committee in detail through the Wales Audit Report on Community Safety which was published in October 2016 and officers responded to the following questions that were raised:


·         Clarification on start date, end date and % complete on Recommendations listed in Appendix 1.


·         What is the current position in relation to the updated action on Recommendation 3 (Community Safety Strategic Assessment drafted by South Wales Police).


·         Is individual performance monitoring in place for Lead Officers listed in the Audit Action Plan.


·         Clarification on the role of the Contest Board as listed in Recommendation 6.




The Committee notes the contents of the Audit Action Plan.


It was also RESOLVED that:


All columns in future Audit Action Plans be fully completed. 


Steve Peters and Julian Pike then left the meeting.






Auditor General for Wales Report 'Delivering with Less - Leisure Services' pdf icon PDF 147 KB

To consider the attached report


The Chair welcomed Mark Thomas and John Sellwood to the meeting.


Mark Thomas led the Committee in detail through the report and highlighted the background information and current position in relation to the progress made against the recommendations from the Auditor General for Wales.


Mark Thomas and John Sellwood responded to questions/queries raised by the Committee as follows:


·         Progress made by the Leisure Trust.


·         The availability of capital and revenue financing in the next 3 to 5 years.


·         Measures in place to show how the Leisure Trust are delivering on the Council’s key priorities.


·         Public Health priorities. 


·         With the imminent closure of Communities First, how much will this impact on the sporting measures within the wider community. 


·         Clarification on benchmarking of data. 


·         Grant funding available to the Leisure Trust. 




Members note the progress made in addressing the Recommendations in the Auditor General for Wales Report.


Further RESOLVED that:


·         The measures in place highlighting how the Leisure Trust is delivering on the Council’s key priorities be circulated to the members of the Audit Committee


·         Consideration be made to members receiving an overview of these Measures at a future Audit Committee. 



Councillors Julian Amos and Chris Barry left the meeting at 3.00 pm.


Information Reports pdf icon PDF 186 KB

To receive summary copies of published Internal Audit reports for Members information:


·         Budgetary Control 2016/17

·         Creditors 2016/17

·         Housing Benefit & Council Tax Reduction 2016/17

·         Cash Income 2016/17

·         VAT Systems & Procedures 2016/17 (Follow Up)

·         Car Allowances, Travel & Subsistence Systems & procedures 2016/17 (Follow Up)

·         Gellifaelog primary School 2016/17 (Follow Up)

·         Gwaunfarren Primary School 2016/17 (Follow Up)

·         St Aloysius Primary School 2016/17 (Follow Up)

·         St Mary’s RC Primary School 2016/17 (Follow Up)


Due to the size of the reports paper copies have not been included with the agenda papers and electronic versions sent direct to Members.

Additional documents:


The Chair referred to the Internal Audit Reports which have been circulated separately to members of the Audit Committee.   He advised members that if there are concerns raised on any of these reports, that they can be scheduled to a future meeting. 


Discussion ensued in relation to the detail and layout of these reports, and Louise Ballinger advised that she can share the detailed content of each of these reports if required.    


A Committee Member queried whether a paper copy could be made available to the Audit Committee Members. 


Any other business deemed urgent by the Chair


The Chair advised that he has made a referral to the Neighbourhood Scrutiny Committee requesting for more resources to be made available in relation to prosecutions on Fly Tipping. 


Mark Thomas advised that this is Louise Ballinger’s last meeting as a member of the Internal Audit Team as she has gained promotion and is moving to the Accountancy Section.  He personally thanked Louise for the work she has done over the years and wished her well in her new post.


The Chair also thanked Louise for all her help and support to the Committee.  


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