Agenda and minutes

Venue: COUNCIL CHAMBER

Items
No. Item

477.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor M Colbran.

478.

Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

No Declarations of Interest were made.

479.

Wales Audit Report on Good Governance when Determining Significant Changes 2016/17 (Merthyr specific). pdf icon PDF 522 KB

To consider the attached report

Minutes:

Howard Jones Scrutiny Manager referred the Committee to the ‘Update on the WAO’s Proposals for Improvement Report – Good Governance when determining significant service changes – MTCBC’ report and advised that the Governance, Performance, Business Change and Corporate Services Scrutiny Committee had set up a Task and Finish Group to take forward the development of a Cabinet Work Programme and that a report would be made to Cabinet in January.

 

The following questions were then raised by the Committee and were responded to by the Officers:

 

·         How many Local Authorities in Wales have a Cabinet Forward Work Programme

·         Did the Authority have a Cabinet Work Programme previously

·         Paragraph 23 –Minutes of Meetings

·         Paragraph 8 – Promoting Independence – Explanation requested

·         Paragraph 10 – Should read ‘Streams’ not ‘Steams’

 

Resolved that:

 

The contents of the report be noted.

480.

Wales Audit Report on Savings Planning 2015/16 (Merthyr specific) pdf icon PDF 127 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

Steve Jones referred the Committee to the ‘Update to Wales Audit Office Report – Savings Planning’ report and responded to the following question raised by the Committee:

 

·         Paragraph 21 – Clarification sought

 

Resolved that:

 

The response to the Wales Audit Office’s proposal for improvement in respect of Budget setting and planned savings be noted.

481.

Wales Audit Report on Achieving Improvement in Support of Schools through Regional Education Consortia – An early review pdf icon PDF 158 KB

To consider report of the Chief Officer Education

Additional documents:

Minutes:

Sue Walker referred the Committee to the ‘Welsh Audit Office National Review – Achieving Improvements in support of Schools through Regional Education Consortia – An early review’ report and gave an update to the Committee since the publication of the National Review.

 

The following questions were then raised by the Committee and were responded to by the Officers:

 

·         Paragraph 4.6 – What has been identified as a clear strategy and could the Members have sight of the Strategy

·         Paragraph 11 (c) - Have all these been addressed

·         Paragraph 3.14 – Concern expressed at the statement in the paragraph – When in the year would the Annual Governance Statement come forward – Sight prior to being signed off requested

 

The Committee agreed that the Strategy – ‘Closing the Gap’ be circulated to the Committee.

 

Sue Walker advised that a representative of the Consortium could also be invited to a future Meeting.

 

Resolved that:

 

(a)  The contents of the report be noted

(b)  The Committee support further Scrutiny from the Central South Consortium.

482.

Information Reports

To receive summary copies of published Internal Audit reports for Members information:

·         Treasury Management 2016/17

·         Sundry Debtors

·         Business Continuity & Disaster Recovery Systems & Procedures 2016/17 (Follow up)

·         Purchasing Card Systems & Procedures 2016/17 (Follow Up)

·         St Illtyds RC Primary School 2016/17 (Follow Up)

·         Afon Taf High School 2016/17 (Follow Up)

·         Caedraw Primary School 2016/17 (Follow Up)

Due to the size of the Information Reports paper copies have not been included with the agenda papers.  Electronic versions have been made available to members via the Ipads.  An Audit Committee folder has been created for the reports.  The Folder is located alongside the individual file share (file share with the name attached to it).  



Minutes:

Resolved that:

 

The Reports for Information in relation to the following be received:

 

·         Treasury Management 2016/17

·         Sundry Debtors

·         Business Continuity and Disaster Recovery Systems and Procedures 2016/17 (Follow up)

·         Purchasing Card Systems and Procedures 2016/17 (Follow up)

·         St Illtyds RC Primary School 2016/17 (Follow up)

·         Afon Taf High School 2016/17 (Follow up)

·         Caedraw Primary School 2016/17 (Follow up)

483.

Any other business deemed urgent by the Chair

Minutes:

The Chair recommended that an item be placed on all future Committee agendas in relation to Reflection and Evaluation of the Meeting and the Committee agreed.

 

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