Agenda and minutes


No. Item


Apologies for absence


Apologies for absence were received from Councillor J Amos and Councillor C Barry.


Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct




(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and


(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave


No Declarations of Interest were made.


Update on Progress in Managing the Council’s Corporate Risks pdf icon PDF 243 KB

To consider report of the Deputy Chief Executive


The Chair referred the Committee to the ‘Update on Progress in Managing the Council’s Corporate Risks’ report and welcomed the Officers to the Meeting.


The following questions were then raised on the report and were responded to in detail by the Officers:


Appendix 1

·         Action (5) – Where and when will the Workshop be held

·         Risk Cause (4) – Has this been achieved as an Authority – Updates requested on Plan as it progresses

·         Current Controls (6) – How are the Business Cases Monitored – Who monitors the robustness of the Business Cases

·         Action (1) – Focus Groups – Request made for examples of Focus Groups and Focus Groups to be contacted

·         Action (3) – How much will be completed by the end of this financial year

·         Employee, Councillor and Local Authority Numbers

·         Is there a Plan or Strategy – Example requested on how this would work – Training provision – Apprenticeships

·         Current Controls (1) – Where is the Annual Campaign Plan – Has this been discussed with Councillors – Will it be considered at Full Council – Will it be considered at the Audit and or the appropriate Scrutiny Committee – What input has there been by Councillors

·         Communication and Consultation Strategy – Will it be completed by 31/12/2018 – Will it be considered by Full Council

·         Annual Residents Survey – Background information requested – When will the Survey be issued – Will Councillors have input into what questions will be asked – Concern expressed if sent out prior to being seen by Councillors – How are residents to be communicated with

·         Feedback on Cyber Attack risks – Are the Officers confident that all Security precautions are in place

·         Action (7) – Action Plan and General Data Protection Regulations (GDPR) –When will Guidelines be issued – Will there be further Briefings for Councillors


The Chair then proposed that the Annual Residents Survey be considered in the first instance by the appropriate Scrutiny Committee and this was agreed by the Committee.


The Committee also suggested that the Annual Campaign Plan be submitted to Full Council.


Resolved that:


The update on progress in managing the Council’s Corporate Risks in relation to a Cyber Attack, Capacity and Capability, Reputation and Performance be received.


The Chair then thanked the Officers for attending and the update to the Committee.


Wales Audit Office - Grants Annual Report 2016/17 (MTCBC) pdf icon PDF 230 KB

To consider the attached report.


The Chair welcomed Helen Goddard and Alexis Smith to the Meeting.


Helen Goddard then led the Committee in detail through the ‘Certification of Grants and Returns 2016-17 – Merthyr Tydfil County Borough Council’ report.


The following questions were then raised by the Committee on the report and were responded to by Helen Goddard.


·         Housing Benefit Subsidy – The volume of cases to be dealt with – What is the percentage of the total volume that would have been Audited – Was the percentage looked at the norm for the number of applications

·         Summary Observations – Communities First Programme

·         R4 – Comments requested on this

·         Supporting People Grant Claims


The Chair then thanked Helen Goddard and Alexis Smith for attending and the update to the Committee.


Information Reports

To receive summary copies of published Internal Audit reports for Members Information:


·         Car Parking Systems and Procedures 2017/18

·         Dowlais Primary 2017/18

·         Budgetary Control (Follow Up) 2017/18

·         NNDR (Follow Up) 2017/18

·         Pant Primary (Follow Up) 2017/18


Due to the size of the Information Reports paper copies have not been included with the agenda papers.  Electronic versions have been made available to Members via the Ipads.




The following Information reports were received by the Committee:


·         Car Parking Systems and Procedures 2017/18

·         Dowlais Primary 2017/18

·         Budgetary Control (Follow Up) 2017/18

·         NNDR (Follow Up) 2017/18

·         Pant Primary (Follow Up) 2017/18


Arising on Budgetary Controls and NNDR a Member enquired in relation to implementation of the recommendations.


The Audit Officer advised that she did not have the details of the recommendations to hand but would provide the information to the Members.


Resolved that:


The Internal Audit Reports be received.


Reflection and Evaluation of Meeting

To receive an update from the Chair


The Chair and the Committee reflected on the issues that had been considered at the Meeting.


Any other business deemed urgent by the Chair


The Chair advised that this was the last Audit Committee of the Municipal Year and he thanked the Committee, the Lay Member, Wales Audit Office and the Officers for their contributions.  


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