Agenda and minutes

Venue: CONFERENCE ROOM 3. View directions

Items
No. Item

137.

Apologies for absence

Minutes:

Apologies for absence were received from Councillors Clive Jones and Clive Tovey.

138.

Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

No Declarations of Interest were made.

139.

Proposal to incorporate the Internal Audit Service into an existing Shared Service pdf icon PDF 149 KB

To consider report of the Chief Executive

Minutes:

Mark Thomas referred Committee in detail to the ‘Proposal to incorporate the Internal Audit Service into an existing shared service’ report and welcomed Helen Smith, Vale of Glamorgan to the meeting.

 

The following questions/comments were then raised by Committee and responded to in detail by the Officers:-

 

·         Concern about the reduction in productive audit days and how will better service be achieved.

·         Wales Audit Office standards

·         Current staffing levels

·         Location of staff

·         Will there be a joint partnership board

·         How are the £19K savings being reached

·         Has it gone through RCT Cabinet

·         Are there any other shared groups e.g. Caerphilly, Cardiff and why have we picked this one.

·         Future training costs

 

Committee sought the views of the audit staff that were present at Committee.

 

Resolved that:

 

(a)  The proposal for the Council’s Internal Audit Service to join the existing RIASS in place between the Vale of Glamorgan Council and Bridgend County Borough Council be noted.

 

 

 

140.

Update on Progress in Managing the Council's Corporate Risks pdf icon PDF 178 KB

To consider report of the Chief Executive

Minutes:

Kerry O’Donovan referred Committee to the ‘Update on progress in managing the Council’s Corporate Risks’ report. 

 

The following questions were then raised by the Committee and were responded to in detail by the Officers.

 

·         Clarity sought on Appendix 1 as to why some areas are listed at 50% complete and others are listed as ongoing.

 

Resolved that:

 

(a)  Councillors receive an update on progress in managing the Council’s Corporate Risks in relation to Finance and Governance.

141.

Draft Statement of Accounts 2017/18 pdf icon PDF 157 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

Steve Jones referred Committee in detail to the ‘Statement of Accounts 2017-18’ report. 

 

The following questions were then raised by the Committee and were responded to in detail by the Officers.

 

·         Explanation sought on budget deficits with regard to:

 

-       Council Homes for the Elderly

-       Looked After Children Residential Placements

-       Enhanced Provision

-       Street cleansing

-       Insurances

 

·      Clarity sought on Funding and School Balances

 

·      Are we any closer to resolving Pengarnddu Provision.

142.

Draft Annual Governance Statement 2017/18 pdf icon PDF 130 KB

To consider report of the Chief Executive

Minutes:

Gary Evans referred the Committee to the ‘Draft Annual Governance Statement for Financial Year 2017/18 and in particular brought to the attention of Committee that this was a backward looking statement and thanked Helen Harbord for the work undertaken on the report.

 

The Chair thanked Helen Goddard and Caitlin Smith (Wales Audit Office) for attending.

 

Resolved that:

 

(a)  Audit Committee note and contribute to the content and production of the Annual Governance Statement for 2017/2018.

143.

Reflection and Evaluation of Meeting

To receive an update from the Chair

Minutes:

The Chair and the Committee reflected on the issues that had been considered at the meeting.

144.

Any other business deemed urgent by the Chair

Minutes:

No other business was deemed urgent by the Chair.

 

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