Agenda and minutes

Venue: CONFERENCE ROOM 1. View directions

Items
No. Item

305.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor C Barry and Councillor J Amos.

306.

Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

No Declarations of Interest were made.

307.

Statement of Accounts 2017/18 pdf icon PDF 150 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

The Chair welcomed Steve Jones and Adele Lewis to the Meeting.

 

Steve Jones then led the Committee in detail through the ‘Statement of Accounts 2017-18’ report.

 

The following questions were then raised by the Committee and were responded to in detail by the Officers:

 

·         Paragraph 8.0 – Examples requested on the type of Interest Payments that make up the figure

·         Paragraph 23.0 – Pengarnddu Provision – Further details requested on this

 

The Chair advised that he would seek clarification with the appropriate Officers on the situation in relation to Pengarnddu and advise the Committee.

 

·         Paragraph 4.0 – Council Tax – Sundry Debtors – What is the Council trying to do to reduce that figure particularly in the first two years

 

The Audit Manager advised that the Revenue Manager could be invited to attend a Committee Meeting to update the Committee on this.

 

The Committee then agreed that the Revenue Manager be invited to attend an Audit Committee Meeting in relation to Council Tax and Sundry Debtors.

 

·         Developing the entity’s capacity, including the capability if its leadership and the individuals within it (e) – Sickness absence – Compliment made by a Member to the Council in relation to the figure achieved

·         Paragraph 7.1.3 – Earmarked Reserves – Capital Financing Reserve – What can these be used for

·         Reserves – Percentage of Annual Turnover – Welsh Government recommendation

·         How does the percentage compare with other Local Authorities in Wales

·         Explanation requested in relation to short term borrowing and investments

·         Explanation requested in relation to ‘Unusable Reserve’

·         Paragraph 1.6 – Explanation requested in relation to ‘Bonuses’ and ‘Non- Monetary Benefits’

·         Paragraph 16.0 – What are the investment properties

·         Further explanation requested on ‘Corporate Vacancy Factor’

 

·         Extra Responsibility Payments

 

The Audit Manager advised that he would seek clarification from H R and advise the Committee in relation to these payments.

 

Resolved that:

 

The Audited Statement of Accounts for 2017/18 being the financial year ended 31 March 2018 be recommended to the Council of 26 September 2018 for approval.

308.

Audit of Financial Statements Report - Merthyr Tydfil County Borough Council pdf icon PDF 156 KB

To receive Wales Audit Office report.

Minutes:

The Chair welcomed Helen Goddard and Caitlin Smith of the Wales Audit Officer to the Meeting.

 

Helen Goddard led the Committee in detail through the ‘Audit of Financial Statements Report – Merthyr Tydfil County Borough Council’ and together with Caitlin Smith responded in detail to the following questions raised by the Committee:

 

·         Paragraph 9 – 106 agreements

·         Paragraph 12 – Committee Dates

 

The Chair then thanked Helen Goddard and Caitlin Smith for the update to the Committee.

309.

Annual Governance Statement 2017/18 pdf icon PDF 132 KB

To consider report of the Chief Executive

Minutes:

Gary Evans led the Committee in detail through the ‘Annual Governance Statement for Financial Year 2017/18’ report and responded in detail to the following questions raised by the Committee:

 

·         Staff vacancies

·         When in the month does the Budget Board meet – Are the Meetings Minuted and are these Minutes available for anyone to see

 

Resolved that:

 

A recommendation be made to Full Council that The Annual Governance Statement 2017/18 be approved.

310.

Internal Audit Strategy and Plan 2018/19 pdf icon PDF 199 KB

To consider report of the Chief Executive

Minutes:

Gary Evans led the Committee through the ‘Internal Audit Strategy and Plan 2018/2019’ report and responded in detail to the following questions raised by the Committee:

 

·         Auditing of Schools – The number of Audits undertaken per annum

·         Attendance at Audit Committees of the Regional Auditor

 

Resolved that:

 

The Internal Audit Strategy and Plan be approved.

311.

Reflection and Evaluation of Meeting

To receive an update from the Chair

Minutes:

The Chair and the Committee reflected in detail on the issues that had been considered at the Meeting.

 

The Chair also advised that this was the last Committee Meeting for Mr David Gibby Lay Member and on behalf of the Committee thanked Mr Gibby for his service over the past six years.

 

Gary Evans also endorsed the comments made by the Chair and advised that Mr Robert Williams had been appointed as the new Committee Lay Member.

312.

Any other business deemed urgent by the Chair

Minutes:

The Chair advised that there was no business deemed urgent.

 

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