Agenda and minutes

Venue: CONFERENCE ROOM 3. View directions

Items
No. Item

465.

Appointment of Chair of Audit Committee

Minutes:

Resolved that:

 

Councillor C T Jones be appointed as Chair of the Audit Committee.

466.

Welcome new Lay-Member to Audit Committee

Minutes:

The Chair welcomed Mr Robert Williams Lay Member to his first Audit Committee Meeting.

 

The Chair also welcomed Councillor J Davies to his first Audit Committee Meeting.

 

Councillor J Amos entered the Meeting at 2.01 pm.

467.

Apologies for absence

Minutes:

No apologies for absence were received as all Members were present.

468.

Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

Councillor D Sammon Declared his Interest in Item Six – Merthyr Tydfil Leisure Trust Update on Audit recommendations as he is a member of the Leisure Trust Board and has received Dispensation.

469.

Annual Risk Management Progress Report and Updated Corporate Risk Register 2018-19 pdf icon PDF 609 KB

To receive report of the Deputy Chief Executive

Minutes:

The Chair welcomed Kerry O’Donovan to the Meeting.

 

Kerry O’Donovan then referred the Committee to the ‘Annual Risk Management Progress Report and Updated Corporate Risk Register for 2018-19’ report and together with the Officers responded in detail to the following questions raised:

 

·         Paragraph 5.8 – Risk No. 1 – Any there any case studies available

·         Paragraph 5.15 – Risk No. 2 – The issue of Capacity for all Councils

·         Paragraph 5.14 – Risk No. 3 - Explanation requested

·         The relevance of Brexit to the Authority

·         Have the letters sent to staff in relation to VER/ VR also been sent to Schools

·         Difference between Retirement and Redundancy

·         TUPE Regulations

 

Resolved that:

 

(a)  The content of the report be noted and recommend the report (including the Corporate Risk Register for 2018-19) progress to Cabinet for approval

(b)  The continued progress made in considering the Risk Management requirements of the Well-being of Future Generations (Wales) Act 2015 and the Council adopting the 4 T’s of Risk Management be noted

(c)  The Lead Corporate Management Team Officers be invited to attend on a rolling programme basis to report on progress in managing their Corporate Risks

(d)  The proposals to continue to present Highlight Reports on the Corporate Risk Register to Cabinet be noted.

 

CLOSED SESSION

Exempt

Resolved that:

 

The public be excluded from the Meeting on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 14 under Part 4 of Schedule 12A Section 100 (A) (4) of the Local Government Act 1972.

 

 

470.

Merthyr Tydfil Leisure Trust Update on Audit Recommendations

Minutes:

The Chair welcomed Marian Barnes, Wendy Groves, Rebecca Foley and Geraint Morgan of the Merthyr Tydfil Leisure Trust to the Meeting.

 

Wendy Groves then made a Presentation to the Committee giving details of:

 

·         Background

·         Findings

·         Where are we now in relation to the Audit findings

·         Trust Update – Position in June 2018

·         Initial recommendations from the Review

·         Position in September 2018

·         Communication with Staff

·         Next Steps

 

Questions were then raised by the Committee on the Presentation and were responded to in detail by the representatives of the Trust.

 

The Chair then thanked the representatives of the Trust for attending and the update to the Committee.

RE-OPENED SESSION

471.

Information Reports

To receive Summary Copies of Published Internal Audit reports for Members Information:

 

·         Salaries and Wages System Audit 2017/2018

·         Debtors System Audit 2017/2018

·         Creditors System Audit 2017/2018

·         Trelewis Primary School Follow up Audit

·         Monitoring of Merthyr Tydfil Leisure Trust Contract with MTCBC Follow up Audit

·         Register of Interests / Hospitality Follow up Audit

Minutes:

The Chair referred the Committee to the Information reports in relation to:

 

·         Salaries and Wages System Audit 2017/2018

·         Debtors System Audit 2017/2018

·         Creditors System Audit 2017/2018

·         Trelewis Primary School Follow Up Audit

·         Monitoring of Merthyr Tydfil Leisure Trust Contract with MTCBC Follow Up Audit

·         Register of Interests / Hospitality Follow Up Audit

 

The Chair also advised that there had been technical issues in relation to accessing the reports and recommended that these report be re-agendered for the next Audit Committee Meeting.

472.

Reflection and Evaluation of Meeting

To receive an update from the Chair

Minutes:

The Chair and the Committee reflected in detail on the issues that had been considered at the Meeting.

 

In relation to the Merthyr Tydfil Leisure Trust the Committee agreed that the Trust be invited to attend a future Committee Meeting at the appropriate time and that a joint Committee Meeting be arranged when appropriate with the Governance, Performance, Business Change and Corporate Services Scrutiny Committee in relation to the Merthyr Tydfil Leisure Trust.

473.

Any other business deemed urgent by the Chair

Minutes:

The Chair advised that there was no business deemed urgent.

 

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