Agenda and minutes

Venue: COUNCIL CHAMBER. View directions

Items
No. Item

956.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor J Davies.

957.

Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

No Declarations of Interest were made.

958.

Certification of Grants and Returns 2017/18 pdf icon PDF 402 KB

To receive report from the Wales Audit Office

Minutes:

The Chair welcomed Helen Goddard and Alexis Smith, Wales Audit Office to the meeting.

 

Alexis Smith provided a summary and presentation on the certification of grants and returns 2017/18 report.


Mark Thomas highlighted how good we were performing compared to other authorities.

 

 

 

 

 

959.

2019 Audit Plan - Merthyr Tydfil County Borough Council pdf icon PDF 347 KB

To receive report from the Wales Audit Office

Minutes:

Helen Goddard provided a detailed summary on the 2019 Audit Plan – Merthyr Tydfil County Borough Council report.

 

The following matters were discussed and the following questions/comments were raised and answered in detail by the Officers:-

 

·         Financial audit risk – clarity on expected losses rather than incurred losses

·         Performance and Audit (financial sustainability) – concern that December is too late in the year for reporting timescales

 

960.

Presentation on Revenues Collection Rates

To receive a Presentation from the Revenues Service

Minutes:

The Chair welcomed Mark Price to the meeting. 

 

Mark Price provided a detailed presentation on the revenue collection rates and in particular referred to:-

 

-       Write-offs

-       CTR/Universal Credits

-       Arrears

-       Online facilities

-       Empty properties

-       Loss of staff and maintaining service

-       Business Rates

-       Sundry Debts

 

The following matters were raised and questions answered in detail by the Officer:-

 

·         VER and use of Pertemps

·         Number of clients using the web to access the service

·         Have online technical payment issues been resolved

·         Comparison with other Welsh Local Authorities

·         Increase in Council Tax and the non-effect on rate of collection

·         Is there a reduction for empty commercial properties

·         DWP and agreed protocols

·         Trago Mills (Valuation Office)

·         Section 100 (individual cases being discussed)

·         Enforcement and recovery of debts

·         Recruitment

·         Difficulties with new telephone contact system

·         Ease of using online web service

 

The Chair thanked Mark Price for the comprehensive detail provided and requested an update be brought back to Committee later in the year.

961.

Internal Audit Peer Review pdf icon PDF 140 KB

To receive a report from the Audit Manager

Additional documents:

Minutes:

The Chair welcomed Gary Evans to the meeting who provided a summary of the Internal Audit Peer Review report and in particular referred to:-

 

-       The Public Sector Internal Audit Standards (PSIAS)

-       The conclusion of the external assessment

 

The following question was raised and answered by the Officer:-

 

·         Why is there no detail in the fifth column

 

Resolved that:

 

Audit Committee receive the external assessment draft report and note its contents and action plan for strengthening existing arrangements.

 

 

 

 

962.

Internal Audit Charter pdf icon PDF 129 KB

To receive a report from the Audit Manager

Additional documents:

Minutes:

Gary Evans provided a summary on the Internal Audit Charter and in particular referred to The Public Sector Internal Audit Standards (PSIAS) and also outlined the changes in Officers.

 

Mark Thomas added to this information with an update on the Audit Shared Service.

 

The following questions were raised and answered in detail by the Officer:-

 

·         Professional Standards and where does the Charter fit in line with this Committee

·         Terms of Reference/Follow-up/Approval

·         Constitution

·         Effect a regional service has on current SI’s

 

Resolved that:

 

2.1       Audit Committee receive this report and the Internal Audit Charter attached as Appendix 1.

 

2.2       Audit Committee approve the Internal Audit Charter attached as Appendix 1.

 

2.3       An updated Audit Charter for the financial year 2019/20 together with an updated Terms of Reference be brought to Audit Committee within the next financial year.

 

963.

Audit Committee Practical Guidance for Local Authorities 2018 Edition pdf icon PDF 141 KB

To receive a report from the Audit Manager

Additional documents:

Minutes:

Gary Evans provided a detailed summary on the Audit Committee Practice Guidance for Local Authorities 2018 Edition report.

 

Mark Thomas provided information detailing the municipal year training needs.

 

The following matter was discussed by Committee:-

 

·         Updated training/improvement in ‘Induction’.

 

Resolved that:-

 

2.1       Audit Committee receive the publication titled “Audit Committees Practical Guidance for Local Authorities and Police 2018 Edition” and note its contents.

 

2.2       Audit Committee undertake a self-assessment at a future date to be determined by Audit Committee to gain assurance of compliance with the guidance and also identify areas for strengthening existing arrangements.

 

 

964.

Information Reports

To receive summary copies of published Internal Audit reports for Members Information:

 

·         Salaries and Wages System Audit 2017/2018

·         Debtors System Audit 2017/2018

·         Creditors System Audit 2017/2018

·         Trelewis Primary School Follow Up Audit

·         Monitoring of Merthyr Tydfil Leisure Trust Contract with MTCBC Follow Up Audit

·         Register of Interests/ Hospitality Follow Up Audit

Minutes:

The Chair referred to the following information reports:

 

·         Salaries and Wages Systems Audit 2017/2018

·         Debtors System Audit 2017/2018

·         Creditors System Audit 2017/2018

·         Trelewis Primary School Follow Up Audit

·         Monitoring of Merthyr Tydfil Leisure Trust Contract with MTCBC Follow Up Audit

·         Register of Interests/Hospitality Follow Up Audit

 

A Member requested a report be brought to Committee regarding the Merthyr Tydfil Leisure Trust.

 

Resolved to:

 

Receive summary copies of published Internal Audit Reports for Members Information.

 

 

 

 

 

965.

Reflection and Evaluation of Meeting

To receive an update from the Chair

Minutes:

Committee reflected on the reports brought to Committee.

966.

Any other business deemed urgent by the Chair

Minutes:

No other business deemed urgent by the Chair.

 

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