Agenda and minutes

Venue: COUNCIL CHAMBER. View directions

No. Item


Apologies for absence


Apologies for absence were received from Councillor G Lewis and Councillor K O’Neill Cabinet Member.


Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct




(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and


(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave


No Declarations of Interest were made.


Procurement Strategy pdf icon PDF 176 KB

To consider report of the Deputy Chief Executive


The Chair welcomed Paul Davies to the Meeting.


Paul Davies referred the Committee to the ‘Public Procurement in Wales – MTCBC – Procurement Strategy’ report and advised that it was still a draft report and was open for comments.


Resolved that:


The report be noted.


Annual Audit Letter 2017 - 2018 pdf icon PDF 130 KB

To receive the report from the Wales Audit Office


The Chair welcomed Helen Goddard and Sarah Jayne Byrne to the Meeting.


Helen Goddard referred the Committee in detail to the Annual Audit Letter and Sarah Byrne outlined to the Committee the Performance elements of the letter.


The following questions were then raised by the Committee and were responded to by the Officers:


·         Expansion requested on the phrase ‘It is not sustainable for the Council to rely on its reserves’

·         What would happen if the figure were to go below 3.5% - What would be the position of the 151 Officer

·         Where is the Authority in relation to other Council’s

·         When will the Financial Stability of Councils report be available


A Cabinet Member then referred to the significant budget challenges and the only way was to work together and also referred to the Meeting the Committee Chair and Vice Chair were having with the Wales Audit Officer and offered attendance at this Meeting.


The Chair then thanked Helen Goddard and Sarah Byrne for the Presentation of the report and their attendance at the Meeting.



Internal Audit Peer Review pdf icon PDF 316 KB

To consider a report from the Head of Regional Audit Service.

Additional documents:


Gary Evans referred the Committee in detail to the ‘Internal Audit Peer Review’ report.


Resolved that:


The report be received and its contents and Action Plan for strengthening existing arrangements be noted.


Councillor J Davies left the Meeting at 2.30 pm.


Internal Audit Plan 2019-2020 pdf icon PDF 619 KB

To consider a report from the Head of Regional Audit Service.


The Chair welcomed Mark Thomas to the Meeting.


Mark Thomas and Gary Evans referred in detail to the ‘Internal Audit Strategy and Plan 2019/2020’ report and responded in detail to the following questions raised by the Committee:


·         Staffing levels – Vacancies

·         Clarification of figures in the report


Resolved that:


The Internal Audit Strategy and Plan be approved.




Reflection and Evaluation of Meeting

To receive an update from the Chair


A Member referred to the Meeting being held with the Chair and Vice Chair of the Committee with the Wales Audit Office and stated that all Committee Members should have been advised of this Meeting.


Any other business deemed urgent by the Chair


The Chair advised that there was no business deemed urgent.


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