Agenda and minutes

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Items
No. Item

Minutes Silence

The Committee observed a Minutes Silence for Councillor P Brown who had passed away earlier in the day.

776.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor G Lewis.

777.

Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

No Declarations of Interest were made.

778.

Update on Progress in Managing the Council's Corporate Risks pdf icon PDF 152 KB

To consider report of the Chief Officer Education

Minutes:

The Chair welcomed Councillor A Barry Cabinet Member, Sue Walker and Kerry O’Donovan to the Meeting.

 

Councillor Barry referred the Committee to the ‘Update on Progress in Managing the Council’s Corporate Risks’ report.

 

Sue Walker also referred the Committee to the contents of the report and together with Councillor Barry and Kerry O’Donovan responded in detail to the following questions:

 

·         Appendix 1 – (1a) – Continue to promote the Outstanding Teacher and Improving Teacher Programmes across our schools - How many schools in total

·         Appendix 1 – (5) –Utilise the Additional Learning Needs Transformation monies to prepare schools and Council staff for the introduction of the ALNET Act - What is the amount of money – Is this sufficient

·         Appendix 1 – (2) – Promotion of ‘Miss School Miss Out’ – Are there penalties for taking a child out of school in term time – Is this the same for every school – How much is the fixed penalty notice – Is this a deterrent

·         Appendix 1 – (4b) – Council Officers together with Head-teachers complete a fundamental review of the Enhanced Support process – Further explanation on this requested

 

Resolved that:

 

The update be received.

 

779.

Overview and Scrutiny: Fit for the Future? Merthyr Tydfil County Borough Council - Update pdf icon PDF 897 KB

To consider report of the Deputy Chief Executive

Additional documents:

Minutes:

The Chair welcomed Andrew Mogford to the Meeting.

 

Councillor A Barry referred the Committee to the ‘Overview and Scrutiny: Fit for the Future? Merthyr Tydfil County Borough Council – Update’ report.

 

Andrew Mogford also advised the Committee that a review of Scrutiny was in progress and any comments made by the Committee would be considered as part of the Scrutiny Review.

 

Andres Mogford together with Councillor Barry then responded in detail to the following questions raised by the Committee:

 

·         Paragraph 8 – (P5) – Update requested on what the Council is doing differently now and how is it going

·         Paragraph 9 – (P1) – Request has been made for access to exempt Cabinet items as if they are to be scrutinised there is a need to look at these items at an early stage.  A Member also stated that there should also be access to exempt items on all Committees that he would like this point pursued if possible

·         Some Councils allow the Public to ask questions at the Committee – Would this be possible

·         Paragraph 8 – (P2) – Only the questions are recorded in the Minutes and not the responses – Explanation requested – If there were responses included what would be the effect on staff time

·         Recording of all Scrutiny Committees – Doing away with Minutes – Is this still being looked at

·         Good practice in Minutes that Councillors are referred to by name not just as Councillor

·         Difficulty in following previous discussions – Is there sufficient time given to the Members

 

Resolved that:

 

All the points raised by the Committee be looked at by Andrew Mogford as part of the Scrutiny Review

 

Further Resolved subject to the foregoing that:

 

The updates on progress regarding findings of the Wales Audit Office report be noted.

780.

Car Parking Report - Update pdf icon PDF 117 KB

To consider report of the Deputy Chief Executive

Additional documents:

Minutes:

The Chair welcomed Gregg Edwards to the Meeting.

 

Councillor A Barry referred the Committee to the ‘Car Parking Report Update’.

 

Gregg Edwards also referred the Committee to the report and gave details of the SLA with RCT.

 

The following questions were then raised by the Committee and were responded to by Gregg Edwards:

 

·         Appendix 1:

·         Why is the Date Implementation Column blank

·         Update requested in relation to the office for Cash Collection

·         Possibility of paying for parking by card

·         Explanation requested for ‘jackpotting’

·         Explanation requested where the start and end date is the same

 

Resolved that:

 

The responses to the Internal Audit recommendations in respect of the Car Parking Service be noted.

781.

Verbal Update from Audit Manager on the new Regional Internal Audit Shared Service

Minutes:

Gary Evans referred to the new Regional Internal Audit Shared Service and updated the Committee in relation to the Service and advised that he would be bringing further updates back to the Committee.

782.

Information Reports

To receive summary copies of published Internal Audit reports for Members information:

 

·         Salaries and Wages System Audit 2017/2018

·         Debtors System Audit 2017/2018

·         Creditors System Audit 2017/2018

·         Trelewis Primary School Follow Up Audit

·         Monitoring of Merthyr Tydfil Leisure Trust Contract with MTCBC Follow Up Audit

·         Register of Interests / Hospitality Follow Up Audit

Minutes:

The Chair referred the Committee to the Internal Audit information reports.

 

Gary Evans advised that due to ICT issues Members had been unable to access the reports.

 

The Chair then recommended that these information reports be placed on the agenda for the next Audit Committee and this was agreed by the Committee.

783.

Reflection and Evaluation of Meeting

To receive an update from the Chair

Minutes:

The Chair and the Committee reflected in detail on the issues that had been considered at the Meeting.

784.

Any other business deemed urgent by the Chair

Minutes:

The Chair advised that there was no business deemed urgent.

 

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