Agenda and draft minutes

Venue: COUNCIL CHAMBER

Items
No. Item

269.

Appointment of Chair to Audit Committee

Minutes:

Appointment of Audit Committee Chair

 

Resolved that:

 

Councillor C T Jones be appointed as the Audit Committee Chair.

 

Appointment of Audit Committee Vice Chair

 

Resolved that:

 

Councillor D Roberts be appointed as the Audit Committee Vice Chair.

270.

Apologies for absence

Minutes:

No apologies for absence were received.

271.

Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

No Declarations of Interest were made.

272.

Statement of Accounts 2018/2019 pdf icon PDF 256 KB

To consider report of the Deputy Chief Executive

Additional documents:

Minutes:

The Chair welcomed Steve Jones and Adele Lewis to the Meeting.

 

Steve Jones referred the Committee to the ‘Statement of Accounts 2018-19’ report and responded in detail to the following questions raised by the Committee:

 

·         Financial Health – Reserves – Explanation requested on these Reserve accounts

·         Is the purchasing of Commercial Property as an investment being considered

·         Is there a template for how much should be in reserves

·         Disabled Facility Grants – Is money carried forward to the following year or is this money lost to the Authority

·         Paragraph 7.2.1 – Explanation requested on the effect of the Capital Programme on Revenue expenditure

 

Resolved that:

 

The Audited Statement of Accounts for 2018/19 being the financial year ended 31 March 2019 be considered and recommended to the Council of 11 September 2019 for approval. 

 

273.

Annual Governance Statement 2018/2019 pdf icon PDF 185 KB

To consider report of the Deputy Chief Executive

Minutes:

Gary Evans referred the Committee to the ‘Annual Governance Statement for Financial Year 2018/2019’ and responded in detail to the following questions raised by the Committee:

 

·         Have all Members had sight of the Code of Governance and has it been updated

·         Statistics for complaints made against Councillors during 2018/19 – Has this been updated

·         Leader / Chief Executive Blogs – Would it be possible for all Councillors to have sight of these

·         Update requested on the current situation in relation to Work Streams

 

Resolved that:

 

The reported Annual Governance Statement for 2018/2019 be recommended to the Council of 11 September 2019 for approval

 

Councillor J Davies left the Meeting at 2.30pm.

 

 

274.

Audit of Financial Statements Report - MTCBC pdf icon PDF 335 KB

To consider the attached report

Minutes:

The Chair welcomed Helen Goddard and Sara-Jane Byrne (Wales Audit Office) to the Meeting.

 

Helen Goddard then referred in detail to the report.

 

The Chair then thanked Helen Goddard and Sara-Jane Byrne for attending.

275.

Speak my Language: Overcoming Language Barriers and Communication Barriers in Public Services pdf icon PDF 129 KB

To consider report of the Deputy Chief Executive

Minutes:

The Chair welcomed Kerry O’Donovan to the Meeting.

 

Kerry O’Donovan referred the Committee to the ‘Speak My Language Action Plan’ report in detail and the following question was raised:

 

·         Appendix 1 – What is the number for whom English or Welsh is not their first language

 

Kerry O’Donovan advised that this information would be circulated to the Committee.

 

Resolved that:

 

The Action Plan be received and the content noted.

 

 

276.

Reflection and Evaluation of Meeting

To receive an update from the Chair

Minutes:

The Chair and the Committee reflected in detail on the matters that had been considered at the Meeting.

277.

Any other business deemed urgent by the Chair

Minutes:

The Chair advised that there was no business deemed urgent.

 

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