Agenda and draft minutes

Venue: COUNCIL CHAMBER

Items
No. Item

770.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor C Tovey.

771.

Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

No Declarations of Interest were made.

772.

Strategic Procurement pdf icon PDF 235 KB

To consider the attached report

Additional documents:

Minutes:

Gary Evans referred to the ‘Strategic Procurement’ report and together with Paul Davies and Helen Harbord responded to the following questions raised by the Committee:

 

·         Paragraph 6.0 Conclusion - Further explanation requested on why a grade of ‘C’ – Satisfactory had been awarded

·         Appendix C – Update requested on the follow through by Audit staff

·         Appendix C – Key 3 – Explanation requested in relation to the monitoring of Contracts under £5,000.

 

Resolved that:

 

The report be received.

 

773.

Strategic Procurement Action Plan Update pdf icon PDF 335 KB

To consider report of the Interim Chief Executive

Minutes:

Paul Davies referred the Committee to the ‘Strategic Procurement Audit Progress report’ and updated the Committee on the progress on the recommendations.

 

The following questions were then raised by the Committee and were responded to by the Officers:

 

·         Timescale for the recommendations

·         Procurement Policy – Are Local Business taken into consideration – How are Local Business able to apply for Council Contracts – Will there be another event similar to an event held previously

·         What is the time implication in relation to leaving the EU – Further information requested in relation to EU Procurement Rules

·         Paragraph 6.0 – Priority 2 – Staff levels

·         Priority 4 – Information requested on checks to ensure standards are met

 

Resolved that:

 

The progress to date be noted.

 

774.

Fleet Management pdf icon PDF 235 KB

To consider the attached report

Additional documents:

Minutes:

Gary Evans referred the Committee to the ‘Fleet Management’ report.

 

 

775.

Fleet Management Action Plan Update pdf icon PDF 194 KB

To receive a Presentation on progress in implementing Internal Audit recommendations from the Fleet Management Action Plan

Minutes:

Darren Chaffe referred the Committee to the ‘Fleet Management Action Plan Update’ report and advised that the report had been prepared prior to his appointment as Highways / Fleet Manager and gave details of staff numbers.

 

The following questions were then raised by the Committee and were responded to in detail by the Officers:

 

·         Recommendation 3 – When will this be completed

·         Explanation of Priority 2 requested

·         Explanation requested on the ’Gateway Process’

 

A Committee Member then suggested that this item be deferred for an up to date report to be presented to the next Committee Meeting and this was agreed by the Committee.

 

Resolved that:

 

This item be deferred.

776.

Certification of Grants and Returns 2018 - 19 pdf icon PDF 423 KB

To receive report of the Wales Audit Office

Minutes:

Helen Goddard referred the Committee to the ‘Certification of Grants and Returns 2018-19 Merthyr Tydfil County Borough Council’ report and responded in detail to the following questions raised by the Committee:

 

·         Bus Service free travel – How is data recorded on buses where there is no smart reader

·         Explanation requested on the service covered by the Local Transport Fund

 

The Chair then thanked Helen Goddard for the update to the Committee.

 

777.

Annual Audit Letter 2018 - 19 pdf icon PDF 507 KB

To receive report of the Wales Audit Office

Minutes:

Ian Phillips referred the Committee to the ‘Annual Audit Letter Merthyr Tydfil County Borough Council 2018-19’ and together with Helen Goddard responded to the following questions raised by the Committee:

 

·         Arrangements in place to secure Economy, Efficiency and Effectiveness – External Advisors – Is the view being reserved until completion

·         Will there be an interim communication - Timescale for when information is available – When can the judgement be revisited

·         Is there anything to impede progress – Can short term planning proceed

 

The Chair then thanked the Wales Audit Officers for the update to the Committee.

 

778.

2020 Audit Plan pdf icon PDF 326 KB

To receive report of the Wales Audit Office

Minutes:

Helen Goddard and Ian Phillips referred the Committee to the ‘2020 Audit Plan – Merthyr Tydfil County Borough Council’ report and responded in detail to the following questions raised by the Committee:

 

·         Exhibit 1 – Early submission of accounts – How did other Local Authorities do

·         Pressure on the Accounts Section due to earlier deadlines

 

The Chair then thanked the Wales Audit Officers for the update to the Committee.

779.

Information Reports pdf icon PDF 270 KB

To receive summary copies of published Internal Audit reports for Members information:

 

·         Bridge Maintenance systems and procedures

Minutes:

The Committee received the Internal Audit report for:

 

·         Bridge Maintenance Systems and Procedures

780.

Reflection and Evaluation of Meeting

To receive an update from the Chair

Minutes:

The Chair and the Committee reflected on the items that had been discussed at the Meeting.

781.

Any other business deemed urgent by the Chair

Minutes:

The Chair advised that there was no business deemed urgent.

 

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