Agenda and minutes

Venue: Remote Meeting - Microsoft Teams

Items
No. Item

817.

Apologies for absence

Minutes:

Apologies for absence were received from Councillor G Lewis and Councillor T Rogers.

818.

Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

No Declarations of Interest were made.

819.

Audit Enquiries to those Charged with Governance and Management pdf icon PDF 410 KB

To consider report of the Chief Executive

Minutes:

The Chair referred the Committee to the ‘Audit Enquiries to those Charged with Governance and Management’ report.

 

Steve Jones then led the Committee in detail through the report and Appendices.

 

Resolved that:

 

The Council’s response to the Wales Audit Office’s request for information in respect of Management and Governance as set out in Appendices 1 to 3 of the report be noted.

820.

Draft Statement of Accounts 2019/2020 pdf icon PDF 341 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

The Chair referred the Committee to the ‘Statement of Accounts 2019-20’ report.

 

Steve Jones then led the Committee in detail through the report and the Statement of Accounts for year ended 31 March 2020 and advised of a typographic error in Paragraph 7.2 Capital Outturn as it should read 2019/20 and not 2018/19.

 

The following questions were then raised by the Committee on the report and were responded to in detail by the Officers:

 

·         Were the costs of Storm Denis included in the net surplus

·         What was the claim threshold

·         Paragraph 7.1.2 –

·         Children Looked After – Are there any Residential Placements outside the County Borough – What are the costs for placements outside the area – Are the costs higher

·         Independent External Care Provision

·         Will this continue into this financial year

·         Independent External Care Provision

·         Is the surplus a one off or will there be savings from now on

·         Supported and Accommodation Services

·         Is the loss of income likely to continue into this financial year

·         Paragraph 16.0 – Financial Instruments

·         Further details requested in relation to the Gellideg Co-operative loan

·         Paragraph 33.0 – Related Party Transactions

·         Further details requested in relation to Merthyr Valleys Homes

 

The Chair then thanked all the staff involved in the preparation of the report.

 

Resolved that:

 

The Provisional Statement of Accounts 2019/20 be noted.

821.

Annual Internal Audit Report for Financial Year 2019/2020 pdf icon PDF 249 KB

To consider report of the Head of Regional Audit Service

Additional documents:

Minutes:

The Chair referred the Committee to the ‘Annual Internal Audit Report 2019/20’.

 

Mark Thomas then led the Committee in detail through the report and outlined his reasons for his Opinion as contained in the report.

 

A Member then referred to Paragraph 1.5 of the report and the unsatisfactory Opinion and requested evidence on how the overall Opinion could be Unsatisfactory.

 

Mark Thomas then responded giving a detailed explanation for his Opinion.

 

A Member then proposed that the recommendation be amended in that further evidence be brought forward to see how the Opinion was reached as he did not agree with the Unsatisfactory Opinion.

 

Carys Kennedy then advised that the report could be deferred pending further information and evidence.

 

Mark Thomas advised that this was his Opinion and that he had no further evidence to add.

 

The Committee then considered the recommendation and advised that they had given due consideration to the Opinion of the Head of Internal Audit and had expressed their feelings on the Unsatisfactory Opinion to the Officer.

 

Resolved that:

 

Members give due consideration to the Annual Internal Audit Report for the Financial Year 2019/20 including the Head of Audit’s Annual Opinion on the Council’s Control Environment in relation to Governance, Risk Management and Internal Control.

 

822.

Draft Annual Governance Statement for Financial Year 2019/2020 pdf icon PDF 243 KB

To consider report of the Chief Executive

Minutes:

The Chair referred the Committee to the ‘Draft Annual Governance Statement 2019/20’ report.

 

Mark Thomas then led the Committee in detail through the report.

 

Resolved that:

 

The draft Annual Governance Statement for 2019/2020 be recommended for adoption by the Leader and Chief Executive.

823.

Internal Audit Charter pdf icon PDF 253 KB

To consider report of the Head of Regional Audit Service

Additional documents:

Minutes:

The Chair referred the Committee to the ‘Regional Internal Audit Shared Service Charter 2020/21’ report.

 

Mark Thomas then led the Committee in detail through the report.

 

Resolved that:

 

The Regional Audit Shared Services Charter for 2020/21 be approved.

824.

Reflection and Evaluation of Meeting

To receive an update from the Chair

Minutes:

The Chair reflected on the items that had been considered at the Meeting and as this had been the first Audit Committee held via Teams he referred to technical issues that had been experienced by some Committee Members that would be addressed.

825.

Any other business deemed urgent by the Chair

Minutes:

The Chair thanked all the Committee Members and Officers that had been involved in the Meeting.

 

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