Agenda and minutes

Venue: REMOTE MEETING - MICROSOFT TEAMS

Media

Items
No. Item

194.

Appointment of Chair

Minutes:

Resolved that:

 

Councillor C T Jones be appointed as Audit Committee Chair.

195.

Appointment of Vice Chair

Minutes:

Resolved that:

 

Councillor D Roberts be appointed as Audit Committee Vice-Chair.

196.

Apologies for absence pdf icon PDF 76 KB

Minutes:

Apologies for absence were received from Councillor D Roberts.

197.

Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

No Declarations of Interest were made.

198.

Audit of Accounts Report - Merthyr Tydfil County Borough Council 2019/20 pdf icon PDF 820 KB

To receive report of Audit Wales.

Minutes:

The Chair welcomed Helen Goddard and Neall Hollis of Audit Wales to the Meeting.

 

Neall Hollis then led the Committee in detail through the ‘Audit of Accounts Report – Merthyr Tydfil County Borough Council’.

 

The following questions were then raised by the Committee and were responded to in detail by Audit Wales and Steve Jones:

 

·         Paragraph 15 – Uncorrected Misstatements – Details requested in relation to £261,000

·         Paragraph 8 – Impact of COVID -19 on this Year’s Audit – Is the Pension Fund sufficient to cover Pension liabilities at this point in time – Is there monitoring of where monies are invested in the Pension Fund in terms of ethical investment

 

The Chair then thanked Audit Wales for attending and the Presentation of the report to the Committee.

199.

Statement of Accounts 2019/2020 pdf icon PDF 359 KB

To consider report of the Interim Chief Executive

Additional documents:

Minutes:

Steve Jones led the Committee through the ‘Statement of Accounts 2019-20’ report and responded in detail to the following questions raised by the Committee:

 

·         Paragraph 8.9 and 8.12 – Judgement – What measures are being put in place to ensure that this is happening

 

The Chair then requested that the Audit Committee be kept updated in relation to the schedule.

 

·         Is the Medium-Term Financial Plan forming the basis of the Recovery Plan going forward – The impact of Major Risks on financial planning

 

The Chair then requested that the timetable be shared with all Scrutiny Committee Chairs to afford inclusion in their Forward Work Programmes

 

·         Timescale requested for Councillor Workshops in relation to the Financial Plan

·         Paragraph 7.1 – Explanation requested in relation to ‘Contribution from Llwydcoed Reserve’

·         Statement of Accounts – Paragraph 18.0 – Explanation requested in relation to the increase in debt – What is being done in relation to recovery

 

The Chair then thanked Steve Jones, the staff and Audit Wales for the work undertaken and this was echoed by the Committee.

 

Resolved that:

 

(a)  The Audited Statement of Accounts for 2019/20 being the financial year ended 31 March 2020 be recommended to the Council of 25 November 2020 for approval

(b)   The Annual Governance Statement for 2019/20 be recommended to the Council of 25 November 2020 for approval

200.

Wales Audit Office - Review of Whistleblowing and Corporate Safeguarding pdf icon PDF 372 KB

To consider report of the Chief Officer Social Services

Minutes:

Lisa Curtis Jones led the Committee in detail through the ‘Wales Audit Office: Review of Whistleblowing and Corporate Safeguarding’ report.

 

The Chair then advised that he felt  it appropriate that this report be referred to the Social Services Scrutiny Committee and Lisa Curtis Jones advised that this would be done.

 

 The following questions were then raised by the Committee and were responded to in detail by the Officer:

 

·         Paragraph 5.0 – Transport – Explanation requested in relation to Training, Safeguarding and substitute drivers/ escorts

·         Has there been an increase in referrals during Covid

 

The Chair then suggested that the matter of Transport also be referred to the Social Services Scrutiny Committee and recommended an additional recommendation for referral of this report to Scrutiny.

 

Resolved that:

 

(a)  The progress made against the Corporate Safeguarding Action Plan be noted

(b)  That the ‘Wales Audit Office: Review of Whistleblowing and Corporate Safeguarding’ report be referred to the Social Services Scrutiny Committee

 

201.

Information Reports pdf icon PDF 232 KB

To receive copies of published Internal Audit Reports for Members Information.

Minutes:

The Chair referred the Committee to the ‘Information Report – Issued Internal Audit Reports’ and asked if the Committee wished any of the reports to be considered in more detail.

 

No referrals were requested by the Committee but a Committee Member sought clarification in relation to duplicate payments and overpayments.

 

Mark Thomas advised that the Audit Officer would circulate a response on this to the Committee.

 

Resolved that:

 

(a)  The report be received

(b)   Information be circulated to the Committee in relation to Duplicate Payments and Over Payments

202.

Reflection and Evaluation of Meeting

To receive an update from the Chair

Minutes:

The Chair and the Committee reflected on the issues that had been considered at the Meeting.

203.

Any other business deemed urgent by the Chair

Minutes:

Cancellation of Committee Meeting

 

Mark Thomas referred to the next Audit Committee Meeting scheduled for 4 January 2021 and proposed that this Meeting be cancelled as the items for this Meeting would not be available by the date of publication.

 

The Committee then agreed that the Meeting scheduled for 4 January 2021 be cancelled.

 

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