Agenda and draft minutes

Venue: REMOTE MEETING - MICROSOFT TEAMS

Media

Items
No. Item

216.

Apologies for absence pdf icon PDF 126 KB

Minutes:

Apologies for absence were received from Councillor J Amos and R Williams Lay Member.

217.

Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

No Declarations of Interest were made.

 

The Chair advised that he was an LEA Governor and had Dispensation.

218.

Provisional Statement of Accounts 2020/21 including Draft Annual Governance Statement pdf icon PDF 353 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

Steve Jones led the Members in detail through the ‘Provisional Statement of Accounts including Draft Annual Governance Statement 2020-21’ report and advised of an amendment to Paragraph 3.5 of the report as the ‘Sign off’ of accounts would now be considered at the Council Meeting scheduled for 3 November 2021 and therefore this item would now be considered at the Governance and Audit Committee scheduled for 18 October 2021.

 

The following questions were then raised by the Committee on the report and were responded to by in detail by the Officers:

 

·       Revenue Outturn to Budget - Provision for Further Commitments – Explanation requested of Commitments

·       Corporate Vacancy Factor – Are we sure of delivery of Services if the vacancies are unfilled

·       Capacity – What are the plans for this – What will be the further costs – Will there be an impact on the 2022/2023 budget

·       Submission of Accounts to Committee – What is the reason for the change of Committee date

·       Riverside Phase 3 – Further details requested on this

 

Resolved subject to the foregoing that:

 

(a)  The Provisional Statement of Accounts 2020/21 be noted

(b)  The draft Annual Governance Statement of 2020/21 be recommended for adoption by the Leader and Chief Executive.

219.

Annual Internal Audit Report 2020/21 pdf icon PDF 261 KB

To receive the report of the Head of Regional Internal Audit Service

Additional documents:

Minutes:

Mark Thomas led the Committee in detail through the ‘Annual Internal Audit Report 2020/21’ report and together with Councillor A Barry responded to the following question raised by the Committee:

 

·       School Audits – Is it normal to have a high number of recommendations when undertaking school audits

 

Resolved that:

 

Members give due consideration to the Annual Internal Audit Report for the Financial Year 2020/21 including the Head of Audit’s Annual Opinion on the overall adequacy and effectiveness of the Council’s framework of Governance, Risk Management and Internal Control.

220.

Governance and Audit Committee Updated Forward Work Programme 2021/22 pdf icon PDF 354 KB

To receive the report of the Head of Regional Internal Audit Service

Additional documents:

Minutes:

Mark Thomas led the Committee in detail through the ‘Governance and Audit Committee Updated Forward Work Programme 2021/22’ report and advised of an amendment in relation to Paragraph 4.2 as some proposed agenda items would now be considered at the Committee scheduled for 18 October 2021.

 

Resolved subject to the foregoing that:

 

(a)  Members approve the updated Forward Work Programme for 2021/22

(b)  Members endorse the schedule of items for the next Meeting, 4 October 2021 (Special Meeting) and confirm the list of people it would like to invite for each item (if appropriate) and indicate whether any additional information is required.

221.

Reflection and Evaluation of Meeting

To receive an update from the Chair

Minutes:

The Chair and the Committee reflected on the items that had been considered at the Meeting.

222.

Any other business deemed urgent by the Chair

Minutes:

The Chair advised that there were no items deemed urgent.

Exempt

Resolved that:

 

The public be excluded from the Meeting on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 18 under Part 4 of Schedule 12A Section 100 (A) (4) of the Local Government Act 1972.

 

 

223.

Information Report - Cyber Resilience in the Public Sector

To receive the report of the Chief Finance Officer

Minutes:

Ryan James led the Committee through the ‘Issued Internal Audit Reports’ report and responded in detail to the questions raised by the Members on the report.

 

Resolved that:

 

The recommendation as contained within the report be accepted.

 

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