Agenda and draft minutes

Venue: REMOTE MEETING - MICROSOFT TEAMS

Media

Items
No. Item

348.

Apologies for absence pdf icon PDF 125 KB

Minutes:

Apologies for absence were received from Councillor D Roberts.

349.

Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

No Declarations of Interest were made.

350.

Statement of Accounts including Annual Governance Statement 2020/21 pdf icon PDF 341 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

The Chair welcomed Councillor A Barry Cabinet Member, Steve Jones and Helen Goddard, Neill Hollis and Ian Phillips Audit Wales to the Meeting.

 

Steve Jones then led the Committee through the ‘Statement of Accounts 2020-21’ report and responded in detail to the following questions raised:

 

·       Paragraph 7.1 – Contributions / Recharges – Clarification sought on EPP Slippage and Further Commitments

·       Covid 19 – Clarification sought on Day Centres Surplus – Are other savings due to the shutdown of Services – Further information on Redeployment and Furlough Grants – Are all savings on employee costs due to Furlough

·       Plans for Recovery –

·       What is the time line for the Recovery Strategy

·       Recovery Group – What is the composition of this Group and how often does it meet

·       Request made that for future reports a covering report be included detailing how much Departments and the Council had saved through work that had been undertaken – This would show the stellar work that was being done

·       Financial Climate – Storm Dennis - Update requested on Welsh Government / Westminster Funds

 

The Chair then thanked Steve Jones and the staff for the work undertaken in relation to the Statement of Accounts.

 

Steve Jones also thanked Adele Lewis, the Accounts Team and Audit Wales for their work over the past six months.

 

Resolved that:

 

(a)  The Audited Statement of Accounts for 2020/21 being the financial year ended 31 March 2021 be recommended to the Council on 3 November 2021 for approval

(b)  The Annual Governance Statement for 2020/21 be recommended to the Council of 3 November 2021 for approval

351.

Audit Wales - Audit of Accounts 2020/21 pdf icon PDF 843 KB

To receive report of Audit Wales

Minutes:

The Chair referred the Committee to the ‘Audit of Accounts Report – Merthyr Tydfil County Borough Council’ report.

 

Neill Hollis then led the Committee in detail through the report and thanked Steve Jones, Adele Lewis and the staff for their work.

 

The following question was then raised on the report:

 

·       Clarification was sought on – Note 32 Grant Income

 

The Chair then thanked Neill Hollis for the Presentation of the report.

 

352.

Audit Wales - Financial Sustainability pdf icon PDF 401 KB

·       Financial Sustainability of Local Government

·       Financial Sustainability Assessment

 

To receive reports of Audit Wales

 

Additional documents:

Minutes:

The Chair referred the Committee to the Audit Wales reports.

 

Financial Sustainability of Local Government – Covid 19 Impact, Recovery and Future Challenges

 

Helen Goddard then led the Committee in detail through the report.

 

Financial Sustainability Assessment – Merthyr Tydfil County Borough Council

 

Ian Phillips then led the Committee in detail through the report.

 

The following questions were then raised on the reports:

 

·       The liquidity ratio in comparison to other Councils

·       The views of Audit Wales in relation to the increase of 4%

·       Proposals for Improvement – P1 – Has this been indicated to other Councils

·       Funding of Homelessness

 

The Chair then thanked Audit Wales for attending and the Presentations to the Committee.

 

353.

Audit Wales - Quarterly Update Work Programme and Timetable pdf icon PDF 154 KB

To receive report of Audit Wales

Minutes:

The Chair referred the Committee to the Audit Wales Work Programme and Timetable – Merthyr Tydfil County Borough Council report.

 

Ian Phillips then led the Committee in detail through the report and advised that the report was largely for information and would be received every quarter and that the report could either be agendered or circulated for information.

 

The Chair then advised that he was happy for this report to be agendered and to continue to receive quarterly updates and this was agreed by the Committee.

 

The Chair then thanked Ian Phillips for the update to the Committee.

354.

Updated Forward Work Programme 2021/22 pdf icon PDF 345 KB

To consider the report of the Head of Regional Internal Audit Service

Additional documents:

Minutes:

The Chair referred to the ‘Governance and Audit Committee Forward Work Programme 2021/22’ report.

 

Mark Thomas then led the Committee in detail through the report.

 

Resolved that:

 

The Forward Work Programme for 2021/22 be approved.

355.

Reflection and Evaluation of Meeting

To receive an update from the Chair

Minutes:

The Chair and the Committee reflected in detail on the items that had been considered at the Meeting.

356.

Any other business deemed urgent by the Chair

Minutes:

The Chair advised that there was no business deemed urgent.

 

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