Agenda and minutes


No. Item


Apologies for absence


Apologies for absence were received from Councillor J Davies.


Declarations of Interest (including whipping declarations)

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct




(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and


(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave


No Declarations of Interest were received.


Highways, Winter Maintenance & Street Lighting – Performance Update pdf icon PDF 334 KB

To consider the attached report


Darren Chaffe summarised the report to the Committee with particular reference made to:


·         Staff numbers update


The following questions/matters were raised by Committee and answered in detail by the Officers:-


·         5.6 – what system do you have to identify defects; how are priorities identified


·         Gully cleansing with Caerphilly - how is this going; does area of cleansing change to north; what if there is a need to come in earlier; are gully cleans done immediately or grouped before being done; problems with leaves blocking drains; volume of calls


·         5.3 - Whiteout conditions/salt stocks – when do you start filling grit boxes


·         Page 10  - 5.16 and 5.17 will be should be (were in the past).


·         5.19 is this correct that nearly 100% of street lights are working, as lights around the college are still out


·         Can you pick up what isn’t working via tablet


·         Page 12 - 7.2  what we need to do next; where are you going to identify this funding from


·         7.3 how can it be efficient to dim lights, isn’t this insufficient; do LED lights last longer thus making a saving; are there any plans to move street lights on houses to columns


Resolved that:


The report be noted.



Performance Report - Street Cleansing pdf icon PDF 286 KB

To consider the attached report


Paul Jones summarised the report to the Committee with particular reference made to:


·         Performance Levels


The following questions/matters were raised by Committee and answered in detail by the Officers:-


·         How much of a priority/timeframe is the collection of needles; volumes of requests

·         Use of CCTV

·         Removal/relocation/funding of public bins

·         Weed spraying

·         Clarity over Litter -v- Fly tipping

·         Dog fouling and use/emptying of dog litter bins

·         Smoking related litter

·         Separation of recycling

·         Volunteers – issue of non-attendance

·         Caru Cymru (Tidy Towns) funding

·         Trunk road cleansing

·         Youth litter pick organised by Thomas Butler


Resolved that:


The content of the report be noted.


Draft Task & Finish Group: Rat Infestations

To be discussed at scrutiny committee.


The Chair introduced the item and following brief discussion agreed to seek further clarification on how this matter would be progressed.



Forward Work Programme 2019/20 pdf icon PDF 546 KB

Additional documents:


Sian Lyons provided a summary of the Forward Work Programme and sought clarification from Committee on the content.



Scrutiny Referrals, Feedback and Follow up Actions



The Chair and Committee discussed the following matters:-


·         abbreviations being used in some of the reports and it was noted that they are difficult for people to understand.  Agreed that Sian Lyons to remind report authors to use full description before using abbreviations


·         offer for  Committee members to make appointments to visit departments (in particular street lighting)


·         Bus pass problems/delays


Resolved that:


Report be noted.




Reflection and Evaluation of Meeting

To receive an update from the Chair.



The Chair and the Committee reflected on the items that had been considered at the Meeting.


Any other business deemed urgent by the Chair


No other business was deemed urgent by the Chair.


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