Venue: COUNCIL CHAMBER
Apologies for absence
Apologies for absence were received from Councillor Malcolm Colbran.
Declarations of Interest (including whipping declarations)
Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct
(a) Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and
(b) Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave
No Declarations of Interest were made.
To consider the attached report
The Chair introduced the report and advised both Sue Gow and Mick Campbell would be detailing the updated information.
Sue Gow referred to the preparation of an air quality management area action plan and provided an overview and in particular made reference to:-
· Action Plan (key actions and key milestones).
· Measures/Options capable of improving air quality.
- Option 1a/1b - To reduce the volume of traffic on Twynyrodyn Road as a whole.
- Option 2 - To install a chicane on the uphill carriageway of the affected section of Twynyrodyn Road.
- Option 3 - To reduce the volume of traffic on the section of Twynyrodyn Road where the air quality is poor.
· Formal public consultation over 12 week period (between 16th March – 8 June 2018). The report advises 152 responses had been received, the most up to date figure is 156. 94% of those responses choose Option 1 (50% choosing 1a/45% choosing 1b).
It was advised that Option 1a would be sent to Welsh Government for approval and as soon as confirmation received implementation would go ahead.
The following questions were raised and clarity sought by Committee and responded to in detail by the Officers:-
· Will there be a trial period.
· Where is estimated £100K coming from and how will this be managed if it goes over budget.
· Project Issues – How will capacity issues be overcome in your departments when the day to day business has to be conducted.
· How often is the air quality monitoring being undertaken and are Public Health Wales analysing the data.
· NPR Survey – should all of the outcomes been looked at before options were considered.
· How informative was the ANPR operation.
· Road Traffic Orders – how do you know this is the best option/will there be advertising.
· Considering the extent of the consultation and the poor response, how many responses were from the local area.
· Did local businesses respond to the consultation.
· What other options were considered.
· Are you confident that this will significantly improve the air quality or just bring it below the required level.
· When traffic systems are reversed you still have problem of people going the wrong way. How will this be managed/monitored.
· Signage concerns.
· Do you foresee any delays in moving this forward from Welsh Government.
The Chair welcomed Mike Campbell to the meeting to provide an update on the Carbon Management Plan verbal report that was brought to Committee in April.
Mike Campbell advised that previously he was only able to advertise the post of Energy Engineer as a temporary post and that he had now been given the authority to advertise the post on a permanent basis.
The following questions/observations were raised by Committee and responded to in detail by the Officers:-
· Request for a timetable of Energy Engineer appointment.
· Solar Farms - Is there capacity within the national grid to take any volume of power from us.
· Error in report on Page 30 Paragraph 3 – should read … Dependant on the ... view the full minutes text for item 78.
Report for information.
The Chair advised this was a written update and will be regularly reported back to Committee.
An update to the report to be noted at 5.1.2 where it states 9 successful prosecutions for fly tipping and s.34 offence and 5 files with the legal department awaiting initial court hearings, this now stands at 10 successful prosecutions and 6 with the legal department.
The Enforcement Team will come back to Committee on 10 September 2018 when questions can be asked. The Chair advised any questions before then should be directed to himself, Sian Lyons, Paul Jones or Gemma Rough.
a) The content of the report be noted.
b) Updated information at 5.1.2 be noted.
Draft Scrutiny Report -Capital Project Referral (Brandy Bridge scheme / Road Slip - South of Pontygwaith)
The Task and Finish Group has completed its Draft report. A copy will be sent to Committee Members under separate cover
Howard Jones referred to the draft report which was circulated to Committee Members separately.
The Chair advised that in the pre-meeting Councillors Clive Jones and David Jones made some observations on changes to the report, these changes are acknowledged.
Clarity was sought by Committee whether the senior officer that had left the Authority would be replaced within the structure.
Any observations noted at this meeting will be considered prior to the report being scheduled to a Cabinet Meeting.
To consider the attached report
The Chair referred to the Scrutiny Committee Work Programme Report and advised that he had met with Councillor David Jones, Howard Jones, Sian Lyons and Cherylee Evans to discuss the Forward Working Programme and asked if anyone would like to add to it or add anything to the agenda.
Howard Jones added that the Forward Working Programme was not set in stone, it will be put on the Council’s website and can be updated at any time. It will give public and interested parties an idea of what the Committee will be looking at over the next twelve months.
The following matters were raised by Committee:-
· Fly tipping and litter deposited on private land.
· What enforcement powers the local authority have on private land.
· The opportunity to question officers on this matter.
a) The Committee considers the attached draft work programme and approves, revises or amends it as deemed appropriate.
b) Fly tipping and litter deposited on private land and what enforcement powers the local authority have be added to the Forward Work Programme.
Scrutiny Referrals, Feedback and Follow up Actions
The Chair advised these matters had already been discussed and there were a few follow-ups going forward.
Reflection and Evaluation of Meeting
To receive an update from the Chair.
The Chair and the Committee reflected on the items discussed at the meeting.
Any other business deemed urgent by the Chair
The Chair acknowledged that due to retirement this was Howard Jones’ last Committee Meeting and wished to thank him for his support and advice over the last year.
This was reiterated by Committee and Howard was wished every health and happiness in his future.