Agenda and minutes


No. Item


Apologies for absence


No apologies for absence were received.


Declarations of Interest (including whipping declarations)

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct




(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and


(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave


The Chair advised with regard to the Welsh Public Library Standards item that he does sit on the Leisure Trust but he is still permitted to ask questions.


Environmental Enforcement Across The County Borough pdf icon PDF 282 KB

To receive the attached report


The Chair advised that the ‘Environment Enforcement Across The County Borough’ report was for information only.


Welsh Public Library Standards pdf icon PDF 264 KB

To consider the attached report

Additional documents:


The Chair advised this report required to be presented at a Scrutiny Committee by the end of January.  Due to a technical error it had to be removed from the Regeneration, Planning and Countryside Scrutiny Committee agenda, and as Governance, Performance, Business Change and Corporate Services Scrutiny Committee had not been quorate, it was being presented at Neighbourhood Services, Planning and Countryside Scrutiny Committee.


Jane Sellwood presented the report to Committee providing detail on the Welsh Public Library Standards return for the authority and in particular to the 2017/18 report and the return from Welsh Government in order for both to be ratified.


The following matters were raised by Committee and answered in detail by the Officer:-


·         Low numbers of children using the Library

·         Parents who are unwilling to complete registration forms

·         Glamorgan Archives

·         SHEP Programme

·         Counting visitor numbers

·         Number of employed qualified librarians/how many should we have

·         Library volunteers


Committee complimented the library service particularly having regard to the 15% budget cut and the work undertaken with pre-nursery children.


Resolved that:


The Report be accepted and ratified.


Medium Term Financial Plan 2019/20 To 2022/23 – Additional Demands pdf icon PDF 353 KB

To consider the attached report


Steve Jones summarised the Medium Term Financial Plan 2019/20 to 2022/23 – Additional Demands report.  The following questions were raised by Committee and responded to in detail:-


·         MTFP: have there been any positive effects e.g. teachers pensions.


Grounds Maintenance


·         Funding for security at Cyfarthfa Park


Fleet Management


Replacement of mayoral car with a contract hire vehicle


·         Why has the Mayor’s car come to end of life after 11 years

·         How is the car disposed

·         Has disposal income been considered in the report

·         Will HB1 registration be on the lease vehicle


Replacement of farms collection vehicle with a leased vehicle


·         What is the cost of a new vehicle compared to leasing

·         What does the vehicle collect, how often and from how many properties

·         Is the removal of service from some farms still a consideration


Replacement of two garden waste collection vehicles


·         Who makes the assessment that a vehicle needs to be replaced

·         Have we considered charging for removal of garden waste

·         Is the garden waste lease monthly

·         Have the potential savings from not having a full year lease been considered within this report

·         Is this vehicle used for Christmas tree collection


Replacement of eight kerbside recycling collection vehicles with leased vehicles


·         Is five years normal for replacement of these vehicles

·         Where do the reserve vehicles come from

·         What brand of vehicle will be leased

·         Clarity sought on timing of lease within this current financial year


Inflationary increases arising from the Energy from Waste contract


·         What are we doing to increase recycling


Additional repair and maintenance costs for refuse vehicles


·         Do we have the projected overspend figures at month nine

·         How many vehicles do we have in total


Requirement for four additional staff within the recycling service


·         Do the additional 123K costs reflect in the savings

·         What and where is the saving if we have less vehicles


Repair and maintenance costs in respect of the waste depot’s bailer and sorting line


·         Are there any design alterations to the new equipment


Reinstatement of the gully service budget


·         Should this money just be put back in to the neighbourhood services budget

·         Would officers take into account the preferred option of the gully service being provided by another Authority rather than another provider


Additional energy costs for 270 street lights and two sets of traffic lights


·         Are there any plans with regard to dimming lights/removing lampposts

·         Are the wrong light standards being used in some areas

·         How many lighting poles are there and does each one have LED lights fitted


Financing of a permanent Energy Officer


·         Will there be a report provided to indicate the savings

·         Is there help available to schools


Re-alignment of building control search fees income


·         Clarity sought over charging and targets set



RECOMMENDATION:   that the content of the report be noted.



To consider the attached report


Darren Chaffe and Chris Ridout provided a summary on the Highways and Street Light – Performance Update report.


The following questions/comments were raised by Committee and responded to in detail by the officers.


·         Priority 1 – what can we do to overcome the decline in % in these being completed

·         Clarity sought on civil suppliers

·         Accessibility to salt supply at Pengarnddu

·         Has the situation with regard to drain cover theft improved

·         What can be done to reduce the amount of outstanding work orders

·         Clarity sought on the January 2019 date at 5.6

·         Clarity sought on the number of lighting columns tested each year/type of testing

·         Clarification sought on figures and dates at 5.19


RECOMMENDATION:        that the content of the report be noted.


Scrutiny Committee Work Programme 2018/19 pdf icon PDF 362 KB

To consider the attached report

Additional documents:


The Chair advised that the Street Cleaning report had been taken off the agenda and unlikely to be brought back until after the VER outcomes were identified.


Scrutiny Referrals, Feedback and Follow up Actions


Paul Davies to provide an update on Month nine overspend with regard to additional repair and maintenance costs for refuse vehicles.


Reflection and Evaluation of Meeting

To receive an update from the Chair.


The Chair welcomed Tom Butler, Youth Forum Co-optee.


Any other business deemed urgent by the Chair


The Chair advised there was no business deemed urgent.


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