Agenda and minutes


No. Item


Apologies for absence


Apologies for absence were received from Councillors J Davies and M Colbran.


Declarations of Interest (including whipping declarations)

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct




(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and


(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave


No Declarations of Interest were received.


Update on Carbon & Energy Management Activities pdf icon PDF 328 KB

To consider the attached report

Additional documents:


Iain Galsworthy provided Committee with a brief summary on the update on carbon and energy management activities report with particular reference to:-


·         Stage 1 & 2 of the REFIT Energy Efficiency Programme

·         Draft Carbon Management Plan

·         New staff appointment.


The following questions were raised by Committee and answered in detail by the Officers:-


Page 4 (4.2) - British Gas

·         Is it costing the Council more money

·         Will the Council have to pay monies back to 2014

·         How much will it cost the Council


Page 5 (5.2) –

·         Clarity over energy savings due to be made.


Page 8 (5.6) –

·         Does this include the schools and the leisure trust.


Page 6 (5.3) –

·         Do we have an alternative other than to invest

·         Will a report be put up


Appendix –

·         Are the savings at Leisure Trust and Redhouse taken into account within the budget.


·         How much would it cost to install ½ hourly meter readers into buildings.


The Chair wished to commend Iain on the work already undertaken and enquired when the new energy officer was starting work.


Resolved that:


The report be noted.



Corporate Self-Evaluation pdf icon PDF 461 KB

To consider the attached report

Additional documents:


Judith Jones provided Committee with a brief summary on the Corporate Self-Evaluation Report.


The following questions/areas for discussion were raised by Committee and answered in detail by the Officers:-


Page 21 (5.12) – clinical waste

-     Where are we with collection of nappies and incontinence pads


Page 22 (6.0) – where we want to be

-     Is this relating to age discrimination

-     Food waste figures/targets

-     Behavioural change officer - what is this role


Page 23 (7.0) – outsourcing school residuals to a private contractor

-     Could you explain why this proposal is in and do we collect all recyclables including food from Local Authority schools and is there a problem with them recycling.

-     What would this be in cost to the schools


Page 32 – monitoring exercise

-     Is it still the case that over one fifth are not recycling at all


Page 36 – S. 34 notices on businesses

-     Do we have an end date in mind for when this will be completed


Page 46  - waste services

-     three weekly refuse collections


Data collection

-     how was this done, were staff engaged in this process


Page 47 - fly tipping

-     is the CCTV fully functioning now/when will it be


Page 20 (5.10) – bulky recycling

-     do we charge for this


Voluntary groups to dispose of litter – wording misleading


Page 20 (5.8) -

-     clarity over service requests and being told they’ve gone over budget

-     blocked drains – contract money ran out after six months


Page 21 (5.12) -

-     have we put staff through training

-     people turned away when they shouldn’t have been

-     will staff be going out and helping residents to learn to recycle or the disabled offered assistance


Page 23 - community groups

-     could rules could be a little bit more relaxed/applications intimidating


Page 23 – internal enforcement working group

-     what is this

-     outside contractors cheaper than the Council/are they subject to same targets as us


A committee member referred to Merthyr Tydfil being incorrectly referred to as Merthyr within the report.


Resolved that:


The report be noted.




Forward Work Programme 2019/20 pdf icon PDF 545 KB

To consider the attached report

Additional documents:


The Chair referred Committee to the Forward Work Programme 2019/20.


Sian Lyons-Nicholas asked Committee to confirm if there were happy with the report.


The following matters/topics were discussed:-


-     Gully waste collection contract - Is the service proactive or reactive

-     Street cleaning report needs to be a report and not for information

-     Should other officers be in attendance if they have contributed to the report

-     Self-evaluation – adequate

-     Front line service subject to cuts

-     Doing the best they can with what they have got

-     Comments by J Jones - Planning Committee not effective/no of FFSV/democratic process


Scrutiny Referrals, Feedback and Follow up Actions




The Chair provided an update to Committee in relation to


-        Renewal of bus passes

-        Task and Finish Group



Reflection and Evaluation of Meeting

To receive an update from the Chair.


The Chair provided an update to Committee.


Any other business deemed urgent by the Chair


No other business was deemed urgent by the Chair.


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