Agenda and minutes

Venue: COUNCIL CHAMBER

Items
No. Item

141.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor D Isaac, Councillor L E Smart, Councillor Richard Thomas, Anne Morgan and Tanya Skinner Co-opted Members.

142.

Declarations of Interest (including whipping declarations)

Members of this Committee are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct.    In addition Members must declare any prohibited party whip which the Member has been given in relation to the meeting as per the Local Government (Wales) Measure 2011.

 

Note:

 

a.    Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest; and

 

b.    Where Members withdraw from a meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave.

 

Minutes:

Councillor L Mytton Declared her Interest in Item Three – Debt Collection – Use of Debt Recovery Companies as the Company she worked with had a Contract named in the papers – Staff Training.

143.

Debt Collection - Use of Debt Recovery Companies pdf icon PDF 2 MB

To consider report of the Corporate Director Place and Transformation.

Minutes:

Councillor L Mytton having Declared her Interest in this item left the Meeting for the consideration of the item.

 

The Chair welcomed Mark Thomas and Mike Parry to the Meeting.

 

Mark Thomas referred the Committee to the ‘Debt Collection – Use of Debt Recovery Companies’ report and gave the background to the report.

 

Mike Parry then gave a detailed overview of the report to the Committee.

 

The Committee were also advised that under Paragraph 3.9 2015/16 should read 1 and not 0.

 

The following questions were then raised by the Committee and were responded to in detail by the Officers:

 

·         Paragraph 3.9 of the report – What is the basis of the Complaints

 

·         Before a Council Tax case is issued to an Enforcement Agent, a minimum of five Notices are issued to the Debtor – Would there be any contact from the Debtor to the Council in this time

 

·         Does the Council pay external agencies to get the money back

 

·         Is there a cost to the public between the first and fifth Notice – Is there a cost per letter

 

·         Do neighbouring Councils use both internal and external Enforcement Agents

 

·         If there is a response to the first letter are there extra costs at this point or are costs frozen

 

·         Is there any way to mitigate repeat offending

 

·         The proportion of work retained in house has increased to 91% in 2015/16 – Why not 100% - Is it an expertise or capacity issue

 

·         Are there any complaints in relation to Council staff

 

·         How much is the cost per head to the Council for the five letters

 

·         How are the Enforcement Agents identified

 

Resolved that:

 

A Task and Finish Group be established to further consider this matter and that this Group comprise Councillor T C Lewis (Chair), Councillor D Isaac (Vice Chair) and Councillor W R Smith.

144.

Draft Annual Governance Statement for financial year 2015/16 pdf icon PDF 165 KB

To consider report of the Corporate Director Place and Transformation.

Additional documents:

Minutes:

The Chair welcomed Gary Evans and Louise Ballinger to the Meeting.

 

Gary Evans led the Committee through the ‘Draft Annual Governance Statement for financial year 2015/15’ report.

 

The following questions were then raised by the Committee and were responded to in detail by the Officers:

 

·         What is the current situation regarding the level of staffing in the Audit Department

 

·         Appendix A – (h) – What procedures are in place re- Governance – Are issues able to be picked out at an early stage

 

·         Appendix A – Scrutiny Arrangements – Strengthening the process – Budget lines against reports – Indicate the critical areas

 

Resolved that:

 

The Governance, Performance, Business Change and Corporate Services Scrutiny Committee notes and contributes to the content and production of the Annual Governance Statement 2015/16

 

145.

Performance Report - Corporate Plan. Preparation for the Wellbeing Duty, Wellbeing of Future Generations (Wales) Act 2015 pdf icon PDF 134 KB

To consider report of the Corporate Director People and Performance.

Minutes:

The Chair welcomed Ewan McWilliams and Anne Marie McCafferty to the Meeting.

 

Ewan McWilliams led the Committee in detail through the ‘Performance Report – Corporate Plan, Preparation for the Wellbeing Duty, Wellbeing of Future Generations (Wales) Act 2015’ report.

 

The following questions were then raised by the Committee and were responded to in detail by the Officers:

 

·         Paragraph 8.10 of the report – Training for Scrutiny Members – Financial considerations – How to get Members involved

 

·         How far will there be drilling down to help people with Well Being

 

Resolved that:

 

The preparation for the Wellbeing Duty be noted.

 

Councillor L Mytton left the Meeting at 5.30 pm.

146.

Annual Scrutiny Report 2015/16 pdf icon PDF 1 MB

To consider report of the Chief Executive. (For consideration and comment before it is submitted to Full Council).

Minutes:

The Committee were referred to the ‘Annual Scrutiny Report – 2015 / 2016 report’.

 

The Committee also agreed that further discussion take place in relation to recording equipment being installed in the Committee Rooms.

 

A Member also referred to Appendix II and recommended that the report last year in relation to the work of Scrutiny be re-circulated.

 

Resolved that:

 

(a)  The content of the report be noted

(b)  The report be forwarded to a Meeting of Full Council

(c)  Council’s instructions be requested in respect of the commencement of Webcasting of all or a selection of Scrutiny Committee Meetings with effect from September 2016

147.

Preparation of Scrutiny Work Programme 2016/17 pdf icon PDF 195 KB

To further develop this committees Work Programme for 2016/17.

 

Additional documents:

Minutes:

The Chair referred the Committee to the ‘Preparation of Scrutiny Work Programme – 2016/17’ report.

 

The Committee were also advised that the Chair and Vice Chair of the Committee would be attending a Corporate Management Team Meeting in relation to the Work Programme.

 

Resolved that:

 

The Content of the report be noted and preparation of the 2016/17 work programme be commenced.

148.

Progress report - Joint Scrutiny Committee to scrutinise the Cwm Taf Public Services Board pdf icon PDF 159 KB

To consider this report.

Additional documents:

Minutes:

The Chair referred the Committee to the ‘Progress report – Joint Scrutiny Committee to Scrutinise the Cwm Taf Public Services Board’ report.

 

Resolved that:

 

(a)  The content of the report be noted

(b)  The Chair and Vice Chair of the Committee meet with RCTCBC Colleagues to further discuss and develop proposals for the Joint Scrutiny arrangements of the Cwm Taf Public Service Board.

149.

Older People's Commissioner for Wales - Guidance on Equality and Human Rights Impact Assessments and Scrutiny pdf icon PDF 572 KB

To consider this report.

Minutes:

The Chair referred the Committee to the ‘Older People’s Commissioner for Wales – Guidance on Equality and Human Rights Impact Assessments and Scrutiny’ report.

 

Resolved that:

 

The contents of the report be noted and Scrutiny’s role in ensuring that any changes to Community Services are monitored and that the impact on older people and others are taken into consideration in line with the guidance.

150.

Scrutiny Referrals, Feedback and Follow up Actions

To receive any referrals from the other Scrutiny Committees and Audit Committee; an update from the Chair on their attendance at the Service Performance Challenge Meetings and to consider any follow up actions from the previous Meeting(s).

Minutes:

Councillor G Jones referred to Disabled Facilities Grants (DFG’s) and advised that the Regeneration, Planning and Countryside Committee had convened a Task and Finish Group in relation to DFG’s.

151.

Reflection and Evaluation of Meeting

To receive an update from the Chair.

Minutes:

The Chair and the Committee reflected on the items that had been discussed at the Meeting.

152.

Any other business deemed urgent by the Chair

Minutes:

The Chair advised that there was no business deemed urgent.

 

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