Agenda and minutes


No. Item


Apologies for Absence


Apologies for absence were received from Councillor B Carter and Councillor C Davies.


Declarations of Interest (including whipping declarations)

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct




(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and


(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave


No Declarations of Interest were made.


Draft Annual Governance Statement 2016/17 pdf icon PDF 127 KB

To consider the attached report

Additional documents:


The Chair welcomed Mark Thomas and Louise Ballinger to the Meeting.


Louise Ballinger referred the Committee to the ‘Draft Annual Governance Statement 2016/17 and together with Mark Thomas responded in detail to the following questions:


·         Appendix 1 –

·         Governance Framework – Translating the vision into objectives for the Authority and its Partnerships – How do we know that the Authority is working to the same vision - Is there a timetable to discuss Local Service Boards -Will there be any training provided on Joint Scrutiny

·         Introduction of the Well–being of Future Generations Act – Updates requested - Are Third Sector Partners being incorporated

·         Well-Being - Who are the specified public bodies

·         Reviewing and updating standing orders, standing financial instructions, a scheme of delegation and supporting procedure notes/manuals, which clearly define how decisions are taken and the processes and controls required to manage risks - When was the Risk Register last reviewed and updated - How can the Council ensure that the Risk Register remains live and a working document

·         Update requested regarding the Trust

·         Identifying the developing needs of Members and senior Officers in relation to their strategic roles, supported by appropriate training – What is the range of training – How does the Council monitor the effectiveness of training – Is there any specific way to monitor –  Is there consistency across the board

·         Incorporating good Governance arrangements in respect of partnerships and other joint working as identified by the Audit Commission’s report on the Governance of partnerships and reflecting these in the Authority’s overall Governance arrangements – Partnership Risk Management Tool Kit – Will this be utilised as part of the Well-Being Act when working with third sector Organisations – Will this be shared with Partners in the future


Resolved that:


The Draft Annual Governance Statement 2016/17 be noted.


Governance Scrutiny Report: Transformation & Efficiency Programme pdf icon PDF 960 KB

To consider the attached report


The Chair welcomed Ellis Cooper, Steve Jones and Andrew Mogford to the Meeting.


Ellis Cooper referred the Committee to the ‘Governance Scrutiny Report: Transformation and Efficiency Programme’ report and also made a presentation giving details of the following:


·         The Journey to Date

·         MTCBC Change Programme

·         Quarterly Reporting

·         Current Position

·         Next Steps

·         Medium Term Financial Plan 2017/18 – 2020/21

·         Project Budget Deficits 2017/18 – 2020/21

·         What do we propose to do

·         Prioritise Services – Statutory Mandatory, Statutory Choice, Support Function, Non-Statutory and Non Support and Uncontrollable Expenditure

·         Review Plan – Key Tasks


The Officers then responded in detail to the following questions that were raised on the report and the Presentation:


·         Has the Council had value for money in relation to PWC

·         Did the Authority have to bring in an outside Partner

·         Could savings have been made without the appointment of PWC

·         What was the cost of PWC

·         What savings resulted – Gross or net including the costs of PWC

·         How can austerity be challenged

·         Amalgamation of Local Authorities


Resolved that:


The judgements and evaluation be noted.



Human Resources report for Scrutiny Committee pdf icon PDF 139 KB

To consider the attached report

Additional documents:


The Chair welcomed Fran Donnelly and Jeremy Ashdown to the Meeting.


The Chair referred to the ‘Human Resources report for Scrutiny’ report and recommended that this item be deferred and questions arising on the report be sent to the Officers for their response.


Resolved that:


This item be deferred.


Councillor J Amos left the Meeting at 5.10 pm and re-entered the Meeting at 5.12 pm.


Vacancies for Co-opted Members

To receive an update from the Chair


The Committee agreed that the Chair and Vice Chair meet with the Chairs of the other Scrutiny Committees to determine the best way forward.


Scrutiny Referrals, Feedback and Follow up Actions


A Member recommended that the following be referred to the appropriate Scrutiny Committee:


Energy Efficiency


Resolved that:


This matter be referred to the appropriate Scrutiny Committee.


Reflection and Evaluation of Meeting

To receive an update from the Chair


The Chair and the Committee reflected on the issues that had been discussed at the Meeting.


Forward Work Programme pdf icon PDF 712 KB

To consider the attached report


The Chair referred the Committee to the ‘Scrutiny Committee Work Programme’ report and the Work Programme was agreed.


Councillor H R Jones left the Meeting at 5.16 pm.


Any other business deemed urgent by the Chair


The Chair advised that there was no business deemed urgent.


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