Agenda and minutes

Venue: COUNCIL CHAMBER

Items
No. Item

300.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors J Amos, B Smith and D Roberts.

301.

Declarations of Interest (including whipping declarations)

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

Alison Harris declared an interest in Item 3 (Local Authority Support to the Third Sector) as she has a vested interested in the third sector.

302.

Local Authority Support to the Third Sector pdf icon PDF 890 KB

To consider the attached report

Minutes:

Alyn Owen gave a summary to Committee and advised that the Wales Audit Office has published a check list to use when engaging and working with the Third Sector. Whilst the department hasn’t yet produced a draft of a filled in version, it is intended to use this exercise to create something which has a more meaningful corporate approach which can be brought back to scrutiny.

 

The following questions/points were then raised by the Committee and were responded to in detail by the Officers:

 

·                How would completed check lists be rolled out across the Authority as they are not specific to one Department or one Scrutiny Committee.

 

·                The approach needs to be holistic and corporate.

 

·                Title of report is misleading as it is not a Local Authority response, but the community regeneration team.

 

·                The Ffos-Y-Fran Intermediate Fund supported the third sector to the extent of £48,276.10. Was there not £250,000 available and, if so, was it a “use it or lose it” scheme or does it roll over to next year.

 

·                With regard to developing the Compact and in the interest of collaboration and the Well-being Act, will it again be co-produced with Health, the Third Sector and other Partners or by the Local Authority.

 

·                The work the department does with Third Sector Organisations around infrastructure, professional/financial support was not well known. Expected to see more work between departments and the Well-being team.

 

·                The report and what the WAO says is heavily based on finances and outcomes, not so much on governance. What steps, if any, are taken to ensure that an organisation has sound financial policies in place and also that the health and safety is robust.

 

·                How do we ensure that we are not duplicating work and that all strategies are looked at holistically and how are we identifying common threads, common themes and issues throughout all the strategies.

 

·                Possibility of a health check on Third Sector Organisations and working with VAMT and the Well-being team to ensure a holistic/collaborative approach to ensure when we do a Community  Asset Transfer that we are doing it responsibly. 

 

The committee agreed that a corporate approach is required as this involves more than just the Regeneration Department. The Chief Officer (Community Regeneration) suggested a cross Departmental Group takes forward this matter with himself as the Chair. Alison Harris (VAMT) has agreed to work with the Group if required. Kaitlin Sutton the Youth Forum Co-opted Member was also asked if she wished to participate.

 

Resolved that:

 

·         The content of the report be noted.

 

·         The WAO check list is reported to this Committee when completed and available.  When date confirmed, the Portfolio Member and Chief Executive are invited to this meeting and the item be added to the Work Programme.

 

·         The Chair writes to the Portfolio Member and Chief Executive advising that a corporate approach is required to address the WAO recommendation; and that a cross Departmental Group be set up with the Chief Officer (Community Regeneration) as the Chair.  Alison Harris  ...  view the full minutes text for item 302.

303.

Working Life - Making Skills Work for Merthyr Tydfil: Developing the Workforce of the Future pdf icon PDF 164 KB

To consider the attached report

Minutes:

Alyn Owen gave a brief summary to Committee and Deb Ryan-Newton provided a more detailed description of the report.

 

The following questions/points were then raised by the Committee and were responded to in detail by the Officers:

 

·                The KPI’s provide numbers of how many gain qualifications, but there are no figures showing actual number of participants.

 

·                NEET’s and local employment, getting the people who are being trained into employment and percentages of outcomes.

 

·                Comparison between jobs lost and jobs gained.

 

·                What work are we doing with Schools with regard to attendance figures so when things are starting to go wrong so they don’t drop out of the NEET’s system.

 

·                Employability, learning and skills aged 16 and 24  -  where do young people with Special Needs fit into this. Is there any pathway to employment for them.

 

·                Can you share more about the subjective wellbeing exercise, what this is and what methodology and tools are being used to secure the wellbeing scores.

 

·                How much collaborative work was done with the well-being team.

 

·                How are you measuring the well-being progress for the participants?

 

·                At what point do we track and monitor engagement.

 

·                There is a successful scheme in RCT for traineeships and apprenticeships for care leavers  -  is this something that this Authority should consider as part of our Corporate Parenting responsibilities.

 

·                More opportunity for third sector partnership work.

 

Resolved that:

 

·         The content of the report be noted.

 

·         As part of this Wellbeing Objective, NEET’S figures be included in the report and a contrast and also a comparison between jobs lost and jobs gained in Merthyr Tydfil.

 

304.

Overview and Scrutiny Project - Fit for the Future? Merthyr Tydfil County Borough Council pdf icon PDF 557 KB

To consider the attached report

Minutes:

Howard Jones referred members to the report and advised that the review is going ahead across Wales that we are part of this review.   

 

He also advised that reminders will be sent out to those Members who are going to be interviewed.

 

Resolved that:

 

Members note the contents of the report.

 

305.

Scrutiny Referrals, Feedback and Follow up Actions

Minutes:

The Chair advised that there was no update in relation to this item. 

306.

Reflection and Evaluation of Meeting

To receive an update from the Chair

Minutes:

The Chair and the Committee reflected in detail on the items that had been discussed at the meeting.

307.

Forward Work Programme pdf icon PDF 162 KB

To consider the attached report

Minutes:

The Chair referred the Committee to the ‘Scrutiny Committee Work Programme’ report in particular:

 

·         A Task and Finish Group to develop a pre-scrutiny approach be arranged and membership of this group be considered.  

 

·         Third Sector engagement with Scrutiny to be incorporated within the Forward Work Programme.

 

·         Consideration of the privacy impact assessments within the Data Protection Regulations.

 

 

 

Resolved that:

 

The content of the report be noted.

 

308.

Any other business deemed urgent by the Chair

Minutes:

The Chair advised that there was no business deemed urgent. 

 

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