Agenda and minutes

Venue: COUNCIL CHAMBER

Items
No. Item

145.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor J Amos, Councillor T Rogers and Mr J Beard Co-opted Member.

146.

Declarations of Interest (including whipping declarations)

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

No Declarations of Interest were made.

147.

Draft Annual Governance Statement 2017-2018 pdf icon PDF 199 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

The Chair welcomed Gary Evans and Helen Harbord to the Meeting.

 

Gary Evans referred the Committee in detail to the ‘Draft Annual Governance Statement 2017/2018’ report.

 

The following questions were then raised by the Committee on the report and were responded to in detail by the Officers:

 

·         (2)(b) – Complaints – Where do they go – If not being fed in they are not being dealt with – Complaints should be reported back – There should be some sort of mechanism in place to see any trends

·         The benefit of having a Mentor / Buddy system – Staggering of Training

·         (4) - WAO recommendation – Where would be the most appropriate place to evidence progress

Gary Evans advised that if the Committee required more information then this could be provided.

Resolved that:

The content and production of the Annual Governance Statement for 2017/2018 be noted.

The Chair then thanked the Officers for attending and for the detailed report.

Kaitlin Sutton Youth Forum Representative entered the Meeting at 4.15 pm.

148.

Cardiff Capital Region City Deal Joint Overview and Scrutiny Committee - Proposal and Draft terms of Reference pdf icon PDF 167 KB

To consider the attached report

Minutes:

The Chair welcomed Andrew Mogford to the Meeting.

 

Andrew Mogford referred the Committee in detail to the ‘Cardiff Capital Region City Deal Joint Overview and Scrutiny Committee -   Proposal and Draft Terms of Reference’ report.

 

The following questions were then raised by the Committee on the report and were responded to in detail by the Officer:

 

·         Representation on the CCR City Deal JOSC - Criteria

·         Paragraph 3.5 – Breakdown requested on the financial contribution – What would happen with any over/under spend

·         Paragraph 5.4 – What are other Local Authorities doing – Initial thoughts for the Authority – When will a final answer be available

·         How will young people be represented on the JOSC – Will young people be informed on what the City Deal is

·         Involvement of Social Media

 

Resolved that:

 

(a)  The Committee agrees to participation on the Cardiff Capital Region City Deal Joint Overview and Scrutiny Committee which will comprise of Elected Members of the ten Local Authorities involved in the Cardiff Capital Region City Deal

(b)  The Committee agrees the Draft Terms of Reference as set out in Appendix 1 of the report and gives the Chief Executive, in consultation with the Leader of the Council and the Chair of the Governance, Performance, Business Change and Corporate Services Scrutiny Committee, delegated authority to amend and finalise the Terms of Reference until such time  the Joint Scrutiny Committee (JOSC) is operational

 

The Chair then thanked Andrew Mogford for attending.

149.

Living Well pdf icon PDF 1 MB

To consider report of the Chief Officer Social Services

Minutes:

The Chair welcomed Lisa Curtis-Jones, Mark Anderton and Chris Hole to the Meeting.

 

Lisa Curtis-Jones referred the Committee in detail to the ‘Living Well – People are empowered to live independently within their Communities, where they are safe and enjoy good physical and mental health’ report.

 

The following questions were then raised by the Committee and were responded to in detail by the Officers:

 

·         Referral process – Clarification sought on referrals to individual Scrutiny Committees to avoid duplication

·         Paragraphs 8.3 to 8.6 – Are public services part of the Community Zone Project or are they separate

·         Outline requested on work to date with the public sector and the third sector

·         Who is employing the Manager

·         Registered Social Landlords

·         Sharing of Resources

·         What evaluation is being used in relation to the figures

·         Could there be a Best Practice Meeting with RCT

·         Figure 1 – Where does the Gurnos fit in

·         Similar projects / pilots in England – Are there any plans to visit another Authority to gain ideas and view Best Practice in these Councils to share knowledge and experience

·         Consideration of a Third Sector Champion

 

Resolved that:

 

The content of the report be noted.

 

The Chair then thanked the Officers for attending.

 

150.

Scrutiny Referrals, Feedback and Follow up Actions

Minutes:

The Chair advised that there was no update on this item.

151.

Reflection and Evaluation of Meeting

To receive an update from the Chair

Minutes:

The Chair and the Committee reflected in detail on the items that had been discussed at the Meeting.

152.

Scrutiny Committee Work Programme pdf icon PDF 438 KB

To consider the attached report

Additional documents:

Minutes:

The Chair referred the Committee in detail to the ‘Scrutiny Committee Work Programme’ report.

 

In relation to the Task and Finish Group Update scheduled for the 4 September 2018 Meeting the Chair advised that Councillor Chris Davies was no longer a Committee Member and questioned the need for a Task and Finish Group on this issue.  The Chair further advised that she would be happy to action the work on the Cabinet Work Programme Forward Plan and to undertake an initial piece of work and to come back to the Committee with this.

 

The Committee then agreed the proposal of the Chair.

 

Further debate then ensued on the Work Programme and the Committee agreed the schedule.

153.

Any other business deemed urgent by the Chair

Minutes:

The Chair advised that there was no business deemed urgent.

 

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