Agenda and minutes

Venue: COUNCIL CHAMBER

Items
No. Item

504.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor H R Jones, J Beard Co-opted Member and K Sutton Youth Forum Representative.

505.

Declarations of Interest (including whipping declarations)

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

Councillor G Lewis Declared his Interest in Item Three – Environmental Wellbeing as he is a Local Authority Governor for Abercainaid Primary School and has received Dispensation.

 

Councillor C Jones Declared his Interest in Item Three – Environmental Wellbeing as he is a Local Authority Governor for Cyfarthfa High School and has received Dispensation.

Order of Agenda Items

The Chair advised that Item Four (GDPR) would be considered as the next item on the agenda.

506.

Environmental Wellbeing pdf icon PDF 948 KB

To consider report of the Chief Officer Neighbourhood Services

Minutes:

The Chair welcomed Cheryllee Evans to the Meeting.

 

Cheryllee Evans then led the Committee in detail through the ‘Environmental Wellbeing’ report.

 

The following questions were then raised on the report and were responded to in detail by the Officer:

 

·         Paragraph 6.2 – Key Performance Indicators – National Air Quality – Details requested on the Construction Reversal

·         Fly – Tipping – How can litter thrown from Vehicles be monitored

·         The role of Parking Wardens

·         How are incidents of Fly- Tipping recorded – Available options on the Web Site – Confirmation of reporting

·         Follow up of actions taken when incidents are reported via the Web Site – How does the person who lodged the incident know if it has been actioned – Is there a way Members could be advised of the follow up actions to advise residents on whose behalf the incident had been reported

·         The necessity for Members to receive feedback and advice and if the incident has been actioned

·         Recycling – Has any Council in Wales been fined for not meeting targets

·         Percentage figure for reusable waste has dropped – What is the main reason for this – How will the Authority perform in relation to next year’s target

·         Plastic Bag Recycling Pilot – When will this be introduced across the County Borough

·         Details requested in relation to the Units at Pentrebach

·         Details requested on the Re-use Shop

·         Update requested on Cefn Cemetery Extension

·         Update requested on Abercanaid School Insulation – Further details to be supplied by the Officer to the Member

·         The issue of Fly-Tipping on Private Land – The use by the Local Authority of available Legislation – The need to tackle this issue – The need to look at Policy and Process

·         The involvement of the Community Safety Officer in this issue – Any feedback to be shared with the Committee

 

Resolved that:

 

The content of the report be noted.

 

The Chair then thanked Cheryllee Evans for attending and the update to the Committee.

 

Councillor C T Jones left the Meeting at 5.15 pm.

507.

General Data Protection Regulations (GDPR) pdf icon PDF 201 KB

To consider report of the Deputy Chief Executive

Minutes:

The Chair welcomed Carys Kennedy to the Meeting.

 

Carys Kennedy then led the Committee in detail through the ‘Data Protection Progress Report’.

 

The following questions were then raised on the report and were responded to in detail by the Officer:

 

·         Paragraph 5.6 – Request made for a breakdown by Department of the Subject Access Requests received

·         Paragraph 6.1 – Update requested on ‘Guidance’ – How will Staff and Members be informed

·         Paragraph 7.6 – Brexit implications

·         Where does the information come from in relation to the incidents recorded

·         Information Governance Team - Staff numbers / Structure – FOI requests

·         Paragraph 5.3 – Explanation requested on numbers

·         Paragraph 5.5 – Explanation requested in relation to ‘Criminal Offences’ and procedures for these Offences – Impact on the Council and how would the Council respond

 

Resolved that:

 

The content of the report be noted

 

The Chair then thanked Carys Kennedy for attending and the update to the Committee.

 

Councillor J Amos left the Meeting at 4.35 pm and returned at 4.37 pm.

508.

Merthyr Tydfil Leisure Trust Update

Minutes:

This item was Deferred.

509.

Scrutiny Referrals, Feedback and Follow up Actions

Minutes:

The Chair advised that there was no update on this Item.

510.

Work Programme 2018/19 pdf icon PDF 384 KB

To consider the attached report

Additional documents:

Minutes:

The Chair referred the Committee to the ‘Work Programme 2018/19’ report and the Committee agreed the Work Programme.

 

The Chair also proposed that in relation to the Committee Forward Work Programme for 2019/2020 that all Committee Chairs meet to discuss the future Work Programme and this was agreed by the Committee.

511.

Reflection and Evaluation of Meeting

To receive an update from the Chair

Minutes:

The Chair and the Committee referred in detail to the issues that had been considered at the Meeting.

512.

Any other business deemed urgent by the Chair

Minutes:

The Chair advised that there was no business deemed urgent.

 

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