Agenda and draft minutes

Venue: COUNCIL CHAMBER

Items
No. Item

401.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor H R Jones and Mr J Beard Co-opted Member

402.

Declarations of Interest (including whipping declarations)

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

No Declarations of Interest were made.

403.

Human Resources Update Report pdf icon PDF 463 KB

To consider report of the Interim Chief Executive

Minutes:

A Member stated that Background Papers should be available for all the Panel as some Committee Members were new to the Panel.

 

Fran Donnelly then led the Committee in detail through the ‘Human Resources Update Report’ and responded with the Officers in detail to the following questions raised by the Committee:

 

·         Is there a dedicated Welfare Officer Post

·         Wales Audit Office recommendations – What are the Commercial Opportunities

·         Paragraph 5.2 – Single points of dependency (SPOD) – Where are the Single Points of Dependency – Is there a list available of SPOD’s that all Elected Members can see – Helpful to see a real example – Helpful in terms of Scrutiny

·         (Fran Donnelly advised that a Skills Audit Review had been undertaken and all the paperwork was available and a response could be obtained through the questionnaires)

·         Paragraph 5.3.1 – Corporate Sickness – Detailed explanation requested in relation to Monitoring – What are the figures

·         Paragraph 5.3.3 – Confirmation sought on the October 2019 date

·         Paragraph 5.4.3 - Are figures available for previous years – What will the figure be in March 2020

·         Paragraph 7.4 – Stress Survey –Why has it taken so long to evaluate the second survey

·         Paragraph 7.4 – Is there a Bullying Policy

·         Paragraph 4.1 – Wales Audit Office recommendations – What evidence is held regarding reviews with Staff – How many Staff are on Capability Measures

·         (Fran Donnelly advised that these figures could be provided)

·         Explanation requested of the Procedure when an employee is off sick on stress

·         Extra work for staff due to staff leaving – How is this information fed back to Members

·         Paragraph 5.2.1 – SPOD’s- Work undertaken for VR/VER –Useful to undertake this again to identify the risks that currently exist post VR/VER as well – Explanation requested in relation to transfer of skills and knowledge – What training is being put in place as a lot of knowledge is required in a short period which could lead to further stress – How is this being fitted into the training plan

·         Succession Planning – How is this information being filtered and to share skills throughout existing staff to avoid risks

·         Paragraph 5.3.3 – Corporate Stress – Pressure on teams and welfare issues – Not just skills and training but cultures and behaviours as well – Is this something that is being looked at and if so what things are in place at the moment

·         Are there any savings to be made by looking at posts rather than fixed term or agency

·         Significant number of agency staff in departments for a significant period of time – What departments do agency staff work in

·         Front line posts do not seem to stand out as typical agency staff for a significant period of time

·         Explanation requested of the Model used

·         Paragraph 5.3.4 – Marked increase in the number of staff off due to stress compared to previous years – Have we identified the reasons for that and are there any trends in any particular  ...  view the full minutes text for item 403.

404.

MTCBC Draft Annual Performance Report pdf icon PDF 468 KB

To consider report of the Interim Chief Executive

Additional documents:

Minutes:

Andrew Mogford led the Committee through the ‘MTCBC Draft Annual Performance Report’ and together with the Officers responded in detail to the following questions that were raised:

 

·         What are we doing in relation to the 56 - Is there a plan of action – Will there be an effect on next year – Will there be feedback on the Plan – Will the feedback be to individual Scrutiny Committees or Corporately

·         Comparison in the report between the two years in relation to KPI’s – Useful to have the target figures included so it can be seen what the performance against the targets are

·         Feedback from Youth Forum Co-opted Members – Specific questions – Support for new panel Members in understanding their role

·         Visitor numbers to Leisure Centres – What is the target and the target for last year

·         KPI’s on Waste – What was the target figure for 2018/2019

·         Children and Young Persons PI – Overview of the reasons behind this

·         What figures can or cannot be shared

·         External Regulators – Recommendation in the Wales Audit Office report – Recommendations made in 2018 – Recognition of achievements against Regulations – Would like to see featured in next years report

·         Next year to include as part of the report progress made against the various recommendations – Related back to the Wellbeing objectives and themes

·         Best Start to Life – Further clarification sought

·         Impact on the austerity agenda

·         Ranking or comparison to other Local Authorities – How is this approach going forward

·         Figures for the Leisure Centre

·         Collaboration with the third sector

·         Useful to have case studies

 

The Chair then thanked the Officers for attending.

405.

Work Programme 2019-20

To consider the attached report

Additional documents:

Minutes:

The Chair referred the Committee to the ‘Work Programme 2019/20’ report and advised that she would meet with the Scrutiny Officer and would then update the Committee in relation to the Work Programme.

 

The Chair also advised that it was proposed to arrange a joint Workshop with the Regeneration and Public Protection Committee in relation to the Leisure Trust.

406.

Scrutiny Referrals, Feedback and Follow up Actions

Minutes:

The Chair referred to receiving a copy of previous Minutes with the agenda together with a report outlining a list of actions to be addressed by Officers.

 

A suggestion was then made that the Chair write to the Officer undertaking the Scrutiny review with a view to compiling a response sheet in relation to issues raised.

 

The Chair then suggested that she meet with the Interim Chief Executive to put forward the Scrutiny requirements for the future and it was agreed that all Scrutiny Chairs be involved in this Meeting.

 

Reference was also made to making Scrutiny Meetings available on line.

 

 

407.

Reflection and Evaluation of Meeting

To receive an update from the Chair

Minutes:

The Chair reflected on what had been discussed at the Meeting.

408.

Any other business deemed urgent by the Chair

Minutes:

The Chair advised that there was no business deemed urgent.

 

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