Agenda and minutes


No. Item


Apologies for Absence


Apologies for absence were received from Councillor G Lewis, Councillor J Amos and Councillor H R Jones.


Declarations of Interest (including whipping declarations)

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct




(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and


(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave


No Declarations of Interest were made.


Human Resources Report pdf icon PDF 498 KB

To consider report of the Interim Chief Executive


The Chair welcomed Councillor A Barry, Fran Donnelly, Hannah Brown and Paul Williams to the Meeting.


Fran Donnelly referred the Committee to the ‘Human Resources’ Report and together with Councillor Barry and the Officers responded in detail to the following questions that were raised by the Committee:


Single Points of Dependency (SPOD’s)


·         Clarification sought on the Legal SPOD

·         Explanation sought on the different issues under SPOD’s and Capacity

·         Succession planning



Staff Capability


·         Is this from the bottom to the top of the Organisation – Is it more for Management level- Skill set if from a different Organisation

·         Do Managers have time to produce Capability reports and procedures to effectively manage staff

·         Part of staff capability is the ability to log small details – Do Managers have the information to determine if the Policy works – Do Managers have time to do this

·         Request made for capability figures for the last three years

·         How many times has a capability process been seen through to the end

·         Accuracy of the data on capability

·         Suggestion – That an ICT information gathering system be used to save time and to give the Committee the exact information that is out there

·         May be improvements with new software but not if an issue of culture

·         Problems with identifying who has been placed on capability – The pressure on people under capability and the link to stress and sickness

·         The need to get the information onto an ICT system as soon as possible

·         Are all Managers trained – Are all Managers dealing in the same way – Are all Managers fully trained up

·         Are 1:1’s a matter of course with all staff – Frequency of 1:1’s – Managers time for these

·         Clarity sought on: The overall picture of Capability – How it is being done – The role of HR

·         Less Managers – Multi skilled staff – How is capability being checked – Who interviews Managers on Capability – Time consuming for Managers – Efficiency cuts – What plans are in place

·         What are the costs for new ICT Software – Will it be costly or affordable in the budget – Timescales for implementation

·         What if extra staff are required to implement new and extra systems

·         Has this been factored into next years budget


Capacity Exercise


·         Paragraph 3.1.1 – Areas identified in the table – How many staff is this in total

·         Explanation requested in relation to unallocated funds

·         Capacity, Sickness rates and Capability all tied together


Work Related Stress and Staff Sickness


·         Sickness costs – Details requested on the provision of Occupational Health

·         Comparison figures requested for before 2015/16 of costs when the  Occupational Health service was in house

·         (Paul Williams advised that he would supply this data)

·         What is the way forward – Are there sickness hotspots – Is there random drug/drink testing


The Redundancy Process


·         No questions raised on this


The impact of the VR/VER Process


·         Request made for a breakdown for each section on the impact VR/VER has had on that section

·         (Fran  ...  view the full minutes text for item 709.


Best Start to Life pdf icon PDF 534 KB

To consider report of the Chief Officer Education

Additional documents:


The Chair welcomed Sue Walker to the Meeting.


Sue Walker referred the Committee to the ‘Best Start to Life’ report and responded in detail to the following questions raised by the Committee:


·         Changeover of Advisors – Explanation of the role and the work undertaken – Is regular change a good thing – Request for examples of good practice

·         Challenge advisors and Governing Bodies

·         Appendix 3 – Foundation Phase – (b) – Explanation of paragraph requested

·         Key Stage 2 – (b) – What are the three measures that performance has fallen down on

·         Key Stage 3 – (d) (e) – What work is being undertaken in schools

·         Reference to the report of the Minister – How long does it take to change results

·         Inspection Profile – Utilisation of excellent practitioners to share good practice – Is this happening

·         How can the Authority work with parents to improve attendance

·         Paragraph 6.3 – Raising Standards Raising Aspirations (RARS) and Paragraph 6.4 – 21st Century Schools - Clarity sought on these paragraphs

·         If there is no measure how can progress be monitored

·         Update requested on – What is the Authority doing in relation to working with the third sector and consultation with youth

·         The link to the Corporate Plan – How to fit in with plans for extra homes and the Local Development Plan – How does 21st Century Schools link back to the Corporate Plan and the Local Development Plan 


The Chair then thanked Sue Walker for the update to the Committee



Work Programme 2019-20 pdf icon PDF 437 KB

To consider the attached report

Additional documents:


The Chair referred the Committee to the ‘Work Programme 2019/20’ report and advised of the necessity to compile a programme for the forthcoming year.  The Chair also invited any Committee Member to join her in compiling the forthcoming Work Programme and welcomed submission of topics for consideration.



The remainder of the agenda could not be considered due to the Meeting becoming inquorate.  


Scrutiny Referrals, Feedback and Follow up Actions


Reflection and Evaluation of Meeting

To receive an update from the Chair


Any other business deemed urgent by the Chair


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