Agenda and minutes



No. Item


Apologies for Absence TXT 5 KB


Apologies for absence were received from Councillor T Skinner Chair and  Councillor G Lewis Vice-Chair.


In the absence of the Chair and Vice-Chair it was


Resolved that:


Councillor C T Jones take the Chair.


Declarations of Interest (including whipping declarations)

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct




(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and


(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave


No Declarations of Interest were made.


The Chair welcomed Samee Fureed Youth Forum Representative to his first Scrutiny Committee Meeting.


Environmental Wellbeing pdf icon PDF 1 MB

To consider the attached report


The Chair referred the Committee to the ‘Environmental Wellbeing’ report.


Judith Jones then led the Committee in detail through the report and together with the Officers  and Councillor Hughes responded in detail to the following questions raised by the Committee:


·         What lessons have been learned

·         The amount of litter on the road - Fast food litter - Can signage be erected against littering - Officer involvement

·         Are the street cleansers able to follow the recycle collection vehicle on their round

·         Is the Georgetown area included in the Saturday and Sunday Town Centre collection route

·         Clarification sought in relation to land ownership in the location of the Leisure Centre – Who is responsible for emptying of litter bins – Has the situation changed now that more premises are open – Frequency of litter picking


Paul Jones advised that this matter was being discussed with the Legal Department and the Committee agreed that the appropriate letter be drafted and reported back to Committee


·         Problems all over the County Borough and Town Centre due to litter being thrown from vehicles and not being disposed of properly

·         Paragraph 6.7 – Bogey Road – Enquiry re- a barrier to stop dumping – Would it be possible to erect an electronic sign in the area advising of possible prosecution

·         Paragraph 6.9 – Information requested in relation to rubbish on non-Council land – What happens when on non-Registered land

·         Timeline on follow up responses for reports made in relation to fly tipping

·         Paragraph 5.5 – Explanation requested in relation to the figures for Carbon Dioxide emissions

·         Is private and unregistered land the same

·         How can complaints on private land be dealt with

·         Are the recycling bins suitable for the amount being recycled

·         Paragraph 7.5 – Update requested on the number of office based staff


Judith Jones advised that a report was being prepared in relation to some of the issues raised by the Committee.


Resolved that:


(a)  The content of the report be discussed and Performance Information scrutinised

(b)  Scrutiny Committee Members offer any appropriate feedback to enable Officers to consider when understanding future service planning and delivery discussions


Forward Work Programme 2020/21 pdf icon PDF 621 KB

To consider the attached report

Additional documents:


The Chair referred the Committee to the ‘Forward Work Programme 2020/21’ report.


Citizens Advice Bureau (CAB)


A Member then referred to the impact of Covid on job losses, Universal Credit,  local lockdown, the impact on travel etc.


The Scrutiny Officer advised that she would write to the CAB advising of the issues raised by the Committee in preparation for the 24 November 2020 Committee Meeting.


Food Premises – Littering Issues


The Committee to receive an update report from Paul Jones at the Meeting scheduled for 12 January 2021 with this report also being forwarded to the Neighbourhood Services, Planning and Countryside Scrutiny Committee.


Black Bin Charges


A report to be prepared by the appropriate Officers to be considered in the first instance by the Neighbourhood Services, Planning and Countryside Scrutiny Committee and then at the Governance Committee Meeting scheduled for 4 May 2021.


Resolved subject to the foregoing that:


The Forward Work Programme be approved.


Scrutiny Referrals, Feedback and Follow up Actions


Sian Lyons referred to an ‘Action Tracker’ summary sheet and the following items that were included in this sheet:


·         Pre- Meeting start time of 3.30 pm

·         Information in relation to Risk Assessment for the Front Desk of the Civic Centre re-opening together with opening of the Civic Centre


The Committee then agreed the following:


·         The ‘Action Tracker’ be included with the agenda papers for every Committee Meeting under the Scrutiny Referrals, Feedback and Follow up Actions item


·         An update Committee report on the closure of the Civic Centre with Committee Members to be kept informed of progress by the Scrutiny Officer prior to the Committee Meeting


·         A Committee report on Food Premises and highway cleansing


·         A Committee report on the Bogey Road to include possible erection of signage


·         Correspondence with the CAB by the Scrutiny Officer to include the issues raised by the Committee


·         A Committee report on Black Bin Charges


Reflection and Evaluation of Meeting

To receive an update from the Chair


The Chair and the Committee reflected on the issues that had been considered at the Meeting.


Any other business deemed urgent by the Chair


The Chair advised that there was no business deemed urgent.


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