Agenda and minutes



No. Item


Apologies for Absence pdf icon PDF 126 KB


Apologies for absence were received from Councillor J Amos, J Beard, C Payne and S Fureed Co-opted Members.


Declarations of Interest (including whipping declarations)

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct




(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and


(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave


Councillor D Sammon Declared his Interest in Item 3 – Welsh Public Library Standards Update as he is a Leisure Trust Board Member and has received Dispensation.


Councillor L Davies Declared his Interest in Item 3 – Welsh Public Library Standards Update as he works for the Leisure Trust.



Welsh Public Library Standards Update pdf icon PDF 286 KB

To consider the attached report

Additional documents:


The Chair referred the Committee to the ‘Welsh Public Library Standards Update’ report and welcomed Jane Sellwood to the Meeting.


Jane Sellwood then led the Committee through the report and responded in detail to the following questions raised by the Members:


·         Request to include Merthyr Tydfil not just Merthyr and County Borough not just Borough in the report

·         Executive Summary – Paragraph 3.4 – Is there still a vacancy for a qualified Librarian – What is the minimum number of qualified Librarians – Is there an intention to advertise for a qualified Librarian – Are there recruitment issues

·         Apart from the Click and Collect Service when will the Library Service be open to the public

·         Will the Housebound Service be continued when services are back to normal

·         Explanation requested in relation to expenditure on books

·         Expertise and Capacity – As Chief Executive of the Trust will there be the need to appoint another qualified Librarian

·         How can work with Schools be strengthened – How can mini libraries and book exchanges be established in schools – How can everyone be engaged

·         What is the future direction – What is the number of new memberships – How many people have taken up the service of book delivery

·         Has the upskilling / training of existing staff been explored to become qualified Librarians

·         The need for IT upskilling – Are there any proposals for basic IT training courses

·         When the Library is allowed to re-open will it be open for a full service


Resolved that:


(a)  The information on feedback from the Welsh Government be received

(b)  The report to Welsh Government be retrospectively ratified

(c)  The feedback report be accepted


The Chair then thanked Jane Sellwood for attending and the update to the Committee.


The Committee also expressed thanks to all the staff for the work undertaken in the past twelve months



Recovery, Transformation and Improvement Plan pdf icon PDF 2 MB

To consider report of the Interim Chief Executive


The Chair welcomed Councillor L Mytton and Councillor A Barry together with Council Officers to the Meeting.


Councillor L Mytton then led the Committee through the ‘Recovery, Transformation and Improvement (RTI) Plan’ report and responded together with the Officers on the following questions raised by the Members:


·         Paragraph 5.12 – What work has been done so far – How is digital performance being monitored – How long will it take for the model to be rolled out

·         Paragraph 5.13 – Further information requested in relation to the post of Commercial Manager

·         (Ellis Cooper advised that a briefing or workshop would be arranged in relation to this post)

·         Paragraph 5.17 – Further information sought on Phase 1 and could Phase 2 be confirmed

·         Paragraph 7.5 – Explanation sought in relation to external funding

·         (The Chair advised that she would pursue this matter as part of the Forward Work Programme and come back to the Committee for their views)

·         Paragraph 1.5 – Update requested on update from the Board

·         Capacity – What is the situation in other Local Authorities – Funding issues – Has the Welsh Government undertaken any rapid assessments

·         Concerns raised in relation to Environmental issues such as street cleansing and anti social behaviour – Is there discussion with Registered Social Landlords

·         What is the plan for the changing role of Scrutiny


Resolved that:


The content of the report be noted.


The Chair then thanked the Cabinet Members and the Officers for attending and the update to the Committee.


Work Programme 2020-2021 pdf icon PDF 621 KB

To consider the attached report

Additional documents:


The Chair referred the Committee to the Forward Work Programme 2020/21 and advised of the need to consider the programme for the forthcoming year and sought suggestions from the Committee.


The Committee also agreed the agenda for the next Committee Meeting.


Scrutiny Referrals, Feedback and Follow up Actions


The Chair updated the Committee in relation to Free School Meals Data and the School Buildings Survey.


Reflection and Evaluation of Meeting

To receive an update from the Chair


The Chair and the Committee reflected in detail on the issues that had been considered at the Meeting.


Any other business deemed urgent by the Chair


The Chair advised that there was no business deemed urgent.


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