Venue: REMOTE MEETING - MICROSOFT TEAMS
Apologies for absence were received from Councillor W R Smith, Councillor H R Jones and Councillor G Thomas Cabinet Member.
Declarations of Interest (including whipping declarations)
Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct
(a) Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and
(b) Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave
No Declarations of Interest were made.
To consider the attached report
The Chair referred the Committee to the Draft Forward Work Programme 2021/2022 report and also stated that she would like to look at amending the start time of the Committee.
A Member then suggested that the item in relation to Commercialisation for the Committee scheduled for the 14 September 2021 Meeting be swapped with the item in relation to Welsh Public Library Standards scheduled for the 19 October 2021 Meeting and this was agreed by the Committee.
A Member then referred to the item on Tackling Poverty scheduled for the 20 July 2021 Meeting and requested that detailed information be provided in relation to Council Tax arrears and the effect of the Pandemic.
Another Member then suggested that the Cabinet Member(s) and appropriate Officers also be invited to attend this Meeting and this was agreed by the Committee.
Committee Start Time
The Chair then proposed that the start time of the Committee be amended to 4.30 pm.
A Member then referred to another Meeting that could be held at 6.15 pm on the same day.
After consideration by the Committee it was
The Committee start time be amended to 4.30 pm.
Agile Working: Re-Opening the One Stop Shop
To consider this matter.
The Chair referred to the plans for the safe reopening of the One Stop Shop and proposed a Task and Finish Group to consider two objectives in relation to contributing to Policy alongside the Agile Work Policy and that the Cabinet Member(s) be part of this Task and Finish Group and the possible changes required in the role of the Committee arising from the Implementation of the Local Government and Elections Act 2021 such as the need to ensure effective and proactive policy review using the Scrutiny function and how to take Scrutiny referrals from the public.
A Member then stated that he would have liked to have seen an Officer report giving details on the current situation in relation to the opening of buildings to members of the public and what the proposals are going forward in relation to agile working and that he felt a full detailed report was required on this.
Councillor A Barry then referred to the work that had to be undertaken regarding this and suggested a report be prepared by Andrew Mogford on trends in relation building closures.
The Chair then referred to agile working and the impact on the reopening of the Civic Centre and also the public who were not on line.
Another Member then referred to the blurring of functions of Scrutiny and Cabinet if a joint Task and Finish Group was established.
Questions were then raised by the Committee in relation to:
· The Delta Variant
· The safety of the public
· Members of the public who were unable to access / use on line facilities
· The number of people allowed into public buildings
· Sanitation of public buildings
· Are any meetings being held by the One Stop Shop on line
· Could a facility for TEAMS Meeting be available in a public building for the public to speak to an Officer
· Issues of confidentiality and privacy for users
Councillor A Barry and Gregg Edwards then responded to the issues raised by the Committee.
After further consideration by the Committee it was
A detailed written report be presented to the Committee at the earliest opportunity containing all the relevant facts and figures.
Scrutiny Referrals, Feedback and Follow up Actions
The Chair referred to the follow up in relation to Replacement Bins and proposed that as the Neighbourhood Services, Planning and Countryside Scrutiny Committee were considering this that the outcome be awaited before any further investigation if necessary be undertaken by the Committee.
The Chair of the Neighbourhood Services, Planning and Countryside Scrutiny Committee advised that he would update the Committee on this at the next Meeting.
Reflection and Evaluation of Meeting
To receive an update from the Chair
The Chair and the Committee reflected on the issues that had been discussed at the Meeting and a suggestion was made by a Member that the Chair consult with Carys Kennedy regarding the remit of the Scrutiny Committee.
Any other business deemed urgent by the Chair
The Chair advised that there was no business deemed urgent.