Agenda and minutes

Venue: REMOTE MEETING - MICROSOFT TEAMS

Media

Items
No. Item

357.

Apologies for Absence pdf icon PDF 141 KB

Minutes:

Apologies for absence were received from S Fureed Youth Forum Representative.

358.

Declarations of Interest (including whipping declarations)

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

No Declarations of Interest were made.

359.

Human Resources and Healthy Organisations pdf icon PDF 905 KB

To consider report of the Chief Executive

Additional documents:

Minutes:

The Chair welcomed Councillor A Barry, Fran Donnelly, Paul Williams, Hannah Brown, Alyn Dinham and Alison Anderson to the Meeting and referred the Committee to the ‘Human Resources and ‘Healthy Organisations’ report.

 

Councillor A Barry then led the Committee through the report and together with Officers responded to in detail to the following questions raised:

 

·         Paragraph 4.1 Capability Process – Can staff request Trade Union involvement at any stage

·         Paragraph 4.2 – Single Points of Dependency (SPOD) – Request that the Committee be made aware of where the SPOD’s are

 

(Fran Donnelly advised that a Workshop could be organised in relation to SPOD’s or an exempt report could be presented to Committee)

 

The Chair advised that the option of a Workshop would be beneficial.

 

·         Paragraph 4.3.6 – How can employee conditions be managed when employees are working from home.- Is there a Risk Assessment undertaken for staff working from home to ensure a safe working place – Has Health and Safety been discussed with all the Trade Unions and has an agreement been reached – If staff do not wish to work from home are they able to work in the Office

·         Paragraph 4.4.7 – 4.4.12 – Requirements for agency staff – Total cost of agency staff – Side by side working of staff and agency staff – The number of posts that have been covered by agency staff – Request for figures to be supplied to the Committee

·         Paragraph 6.1 – Capability Process – Capability when commencing employment – Is the Capability Process being utilised –Right line managers

·         Paragraph 4.3.11 – Is Drug Testing undertaken – Update on this

·         Paragraph 4.4.1 – Who decides when agency staff can be employed – Who is the ultimate decision taker

 

The following question had been submitted by Mr G Williams prior to the Meeting and were read out and responded to by Fran Donnelly:

 

·         Have the Unions received a copy of the report and what have been their comments particularly in relation to agency working

·         By reference to the headings in the report, is it possible to estimate budgets costs to deal with the issues or days lost identified

·         Does the Council compare its actions and policies with other Council’s or Organisations

·         Have there been any external reports over the last three years relating to the way the council deals with Human Resources and ‘Healthy Organisations’

 

The Chair then advised that due to the volume of questions submitted she suggested that a response be sent to Mr Williams by Fran Donnelly and this was agreed.

 

·         Paragraphs 4.3.4 – 4.3.5 – Spike in the graph – Are there any indicators for this – Are there any trends

·         Capability – What consideration is given to new employees working from home and not the office – Does the Policy factor this in if there is rarely face to face contact

 

The Chair then referred to issues that had been brought up at the Meeting and recommended that a Workshop with H R be arranged.

 

A  ...  view the full minutes text for item 359.

360.

Corporate Consultation and Engagement Process pdf icon PDF 817 KB

To consider report of the Deputy Chief Executive

Additional documents:

Minutes:

This item was deferred until the Meeting scheduled for 30 November 2021 to allow sufficient time for a report to look at the Consultation Process.

361.

Re-Opening of the Civic Centre and One Stop Shop pdf icon PDF 466 KB

To consider report of the Deputy Chief Executive

Minutes:

The Chair referred to the Report on Re-Opening of the Civic Centre and One Stop Shop.

 

Councillor A Barry, Gregg Edwards and Rebecca Delaney then referred to the report and responded in detail to the following questions raised by the Committee:

 

·         Paragraph 5.11 – If there is to be a ‘Cashless Council’ when will there be wider discussion regarding this

·         The use of Parking Machines – Sometimes there is too much reliance on Cards

·         Complaints being received all the time from the Public – Older people want face to face contact – Everything opening up – Some Card Machines are not working – Not aware of ‘Paypoint’ outlets

·         Risk Assessment – Date for opening

 

The Chair advised that there was a need to get a definitive answer and look at this in terms of the Agile Working Policy

 

The Chair then suggested that she discuss this further with the Scrutiny Officer and that specific requests for information be made.

 

The Chair then thanked the Officers for attending.

362.

Committee Work Programme 2021-2022 pdf icon PDF 621 KB

To consider the attached report

Additional documents:

Minutes:

The Chair advised that the Consultation Process would be considered at the Scrutiny Committee scheduled for 30 November 2021.

363.

Scrutiny Referrals, Feedback and Follow up Actions

Minutes:

The Chair advised that there was no update on this item.

364.

Reflection and Evaluation of Meeting

To receive an update from the Chair

Minutes:

The Chair and the Committee reflected on the items that had been considered at the Meeting.

365.

Any other business deemed urgent by the Chair

Minutes:

The Chair advised that there was no business deemed urgent.

 

a to z of services
A B C D E F G H I J K L M N O P q R S T U V W x Y z