Agenda and minutes

Venue: REMOTE MEETING - MICROSOFT TEAMS

Media

Items
No. Item

454.

Apologies for Absence pdf icon PDF 128 KB

Minutes:

Apologies for absence were received from Councillor H R Jones, S Fureed Co-opted Member and Councillor G Thomas Cabinet Member.

455.

Declarations of Interest (including whipping declarations)

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct

 

Note:

 

(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and

 

(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave

Minutes:

No Declarations of Interest were made.

456.

Commercialisation pdf icon PDF 588 KB

To consider report of the Deputy Chief Executive

Minutes:

The Chair referred to the ‘Commercialisation’ report.

 

Alyn Owen and Paul Davies then referred the Committee to the report and responded in detail to the following questions raised:

 

·         Paragraph 5.9 – Explanation requested on the titles of Officers in the Unit

·         Paragraph 6.5 – Explanation requested on how this will happen and what is expected will be the outcomes

·         Unit to be set up next year – Will there be discussions to get all staff involved to have buy in

·         Paragraph 6.12 – Explanation of ‘Maverick Spend’ – How will this be done

·         Paragraphs 6.17 and 6.18 – Will the Councillors have sight of this when fully developed and when will it be available

·         The need for Training

·         Are there Social Clauses in this Procurement – Does it include clauses around Training etc – How does the Authority approach Community Benefit Clauses – Does the current and proposed link in Business Support and the effect on any Contractors - Monitoring on delivery on Services – How is this dealt with – Is there any scoring or risk – Price variables – Is there a Social Value Statement or Definition – Will it include the Community – In the future could there be Charitable/Commercial entity outside the Authority – Profits and monitoring risks

·         Paragraph 3.4 – Examples requested of the benefits to the Council – In future if targets were set with timelines – Benefit to have a spread sheet for example every three to six months to see progress made - Helpful to have a detailed base – Each phase to have targets in an easy to read spreadsheet with timelines, targets and outputs – Cost benefits

·         Paragraph 5.6 – Criticism in the past in relation to not using small businesses – With the appointment of a new Commercial Manager will it be easier for small business to get Registered

·         Paragraph 7.6 – Monitoring and Consultation –Are current arrangements sufficient to meet requirements – If not how can they be met  

·         Third sector provision – Social Value Policy - Work undertaken by the Working Group – How to utilise this going forward

 

(The Chair then recommended that Commercialisation be placed on the Committee Forward Work Programme for next year)

 

Resolved that:

 

(a)  Committee Members gain a better understanding of the Commercial agenda that is being taken forward

(b)  Committee Members Track and Review the phases of development as they progress.

 

The Chair then thanked Alyn Owen and Paul Davies for attending and the update to the Committee.

 

 

457.

Merthyr Tydfil County Borough Council's Consultation and Engagement Process pdf icon PDF 406 KB

To consider report of the Chief Executive

Minutes:

The Chair referred the Committee to the ‘Merthyr Tydfil County Borough Council’s Consultation and Engagement Process’ report and stated that she did not feel that the report met the requirements set out and recommended that the item be deferred.

 

Questions and Comments were then made by the Committee and were responded to by Ceri Dinham and Councillor A Barry.

 

The Chair then recommended that the Committee forward any points they wished to raise in writing and that she would collate all the questions and issues raised by the Committee and would then forward these to the Officers to ensure that there was no confusion in relation to the requirements of the Committee.

 

The Committee then agreed that all questions and comments raised be forwarded to the Chair in writing and that the Chair collate all the responses from the Committee  and forward them to Ceri Dinham for a report to be brough back to another Scrutiny Committee Meeting.

458.

Committee Work Programme 2021-2022 pdf icon PDF 621 KB

To consider the attached report

Additional documents:

Minutes:

The Chair referred the Committee to the ‘Forward Work Programme 2021/2022’ report and the Committee agreed that ‘Commercialisation’ be included in next years Forward Work Programme and that the report on Consultation replace the Environmental Wellbeing Thematic Report – Five Year Review on the agenda for the Committee scheduled for 11 January 2022.

459.

Scrutiny Referrals, Feedback and Follow up Actions

Minutes:

The Chair referred to follow up actions on the Tracker in relation to H R and the Workshop that was to be arranged.

460.

Reflection and Evaluation of Meeting

To receive an update from the Chair

Minutes:

The Chair and the Committee reflected on the issues that had been considered at the Meeting.

461.

Any other business deemed urgent by the Chair

Minutes:

The Chair advised that there was no business deemed urgent.

 

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