Agenda and minutes


No. Item


Apologies for absence


Apologies for absence were received from Eve Davies. Lisa Curtis Jones provided apologies on behalf of the Cabinet Member for Social Services Cllr C Davies.


Declarations of Interest (including whipping declarations)

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct




(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and


(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave


No Declarations of Interest were received.


Adult Social Care Strategies pdf icon PDF 573 KB

To consider the attached report


Lowri Morgan introduced the item to the committee and highlighted the key areas for improvement.


The following questions were raised by the committee and responded to in detail by the appropriate officers in attendance.


·         In relation to the increase in people receiving Information, Advice and Assistance (IAA) services, is it a real increase or is it better reporting. If it is a real increase are there any visible trends.


·         The committee requested the same information in relation to the figures for assessments of need for care and support.


·         Clarity was sort in relation to the Extended Community Cluster Teams, what they do and how they work.


·         Are the extended community cluster teams available throughout the County Borough


·         It is reported that there is a reduction in the performance of the Community Occupational Therapy (COTs) Team, What are the staff problems and are the Authority any closer to resolving the issues


·         How many staff are still needed to fill the vacancies


·         In relation to the current vacancies in the COTs Team is it a local issue or is it a trend Nationally


·          In relation to the increase in numbers utilising the IAA services does the Authority have the resources to manage with this increase


·         Is it correct that the GP Support workers can assist people in completing application forms


·         Occupational Therapy has always been underperforming, why is this and what can be done to overcome these issues


·         Is it possible for the appropriate officer to provide the committee with information on case load sizes and waiting times.


The Chair suggested that it may be a possibility that a short workshop prior to the committee would allow members the chance to get the required details needed to better understand the facilities that are available to the public and how the services are currently run.


·         In relation to the extended access times for the stay well @ home scheme, can you confirm what the current hours are and what sort of increase this equates to



·         In relation to the application to the Integrated Care Fund is there any update on this matter


·         In relation to the extra care provision can you anticipate how many units will be available


The Chair raised his concerns in relation to issues within the North Cluster and requested that Officers meet with them and to assist in improving the current situation.


The Chair thanked the officers for the report.




Current Safeguarding Key Issues pdf icon PDF 351 KB

To consider the attached report


Jon Eyre introduced the report and summarised the key points within the report which relate to improvements focused on the Multi Agency Safeguarding Hub (MASH) as suggested by the Welsh Audit Office.


The following questions were raised by the committee and responded to in detail by the appropriate officers.


·         How long do children stay on the child protection register and do you have any statistics to highlight this


·         Can you explain to the committee what work is undertaken to try and break the cycle of abuse


·         The report shows the current figures for the children on the child protection register, is it possible to provide the data for a complete year and include the previous year so that comparisons can be made


·         The number of children on the Child Protection Register are down by 20% but there is no information available within the report to explain the processes that are carried out before children are removed from the register. Can this be addressed in future reports


·         Are there figures available to show the average length of time that children are on the Child Protection Register and what is the longest period a child has been on the register


·         Abolition of Defence of Reasonable Punishment is currently being debated by Welsh Government, do you anticipate any changes or have you carried out an impact assessment if smacking children becomes illegal in Wales


·         Is it correct that all children looked after have at some point been on the child protection register, and can you confirm if any had slipped through the net


·         There are currently 120 children on the child protection register, historically how many of those children would end up as a child looked after


Councillor T Rogers left the meeting at 4.00pm


·         The report shows an increase in the use of Deprivation of Liberty Safeguards (DOLs), can you explain to the committee the reasons behind the rise




Corporate Self-Evaluation pdf icon PDF 371 KB

To consider the attached report

Additional documents:


Lisa Curtis-Jones introduced the item to the committee and explained that this is the first report in this new format and the first opportunity for the Committee to challenge the overall judgement of Social Service as a whole.


The following questions were raised by the committee and responded to by the appropriate officers in attendance.


The Chair raised his concerns about the report as it contains a lot of information to take in and only limited time to read through it, perhaps it would be better suited to a task and finish group.


Councillor D Sammon welcomed the development of the Early Help Hub but raised concerns in relation to the adequate evaluation being maintained with large scale cuts coming in the near future.


Councillor S Jago welcomed the report and stated that it is an excellent evaluation and very positive.


·         Concerns were raised in relation to the negative outcomes against the following - %age CLA 1 or more change of School and %age of Care Leavers in education training employment (12 months) and an explanation requested to better understand the figures provided


·         Are there figures available for the number of care leavers in education, training or employment to compare with other school leavers


·         Currently the demand for Advocacy outstrips the numbers available, can you provide and explanation for this and what plans are in place to address the situation


·         Are there adequate staffing levels available to provide the level of service required


Councillor D Sammon raised concerns that the mid-year update on Social Services Complaints, Representations and Compliments wasn’t listed on the agenda and asked whether it would be listed before the end of the year


Resolved that


The Scrutiny Committee Members provided feedback on the content of the report developed through completion of the self-evaluation process.


Forward Work Programme 2019/20 pdf icon PDF 545 KB

To consider the attached report

Additional documents:


The Scrutiny Officer updated the committee on the Forward Work Programme.


Scrutiny Referrals, Feedback and Follow up Actions


The Chair advised the Committee that there was no update on this item.



Reflection and Evaluation of Meeting

To receive an update from the Chair


The Chair and the Committee reflected on the issues that had been considered.



Any other business deemed urgent by the Chair


No other business was deemed urgent by the Chair.



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