Agenda and minutes



No. Item


Apologies for absence


No apologies for absence were received as all members were in attendance.


Declarations of Interest (including whipping declarations)

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct




(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and


(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave


No Declarations of Interest were received.


Scrutiny Work Programme 2022/23 pdf icon PDF 683 KB

Have we got the right issues in the right way at the right time and place?


The Chair introduced the item to the committee and provided a summary of the report.


Clarity was sought as to what the proposed format will be for developing the forward work programme and whether there would a be a workshop or if the programme would be officer led.


It was resolved that:


a)    Scrutiny members consider appendix 3 and use this when planning the forward work programme

b)    Scrutiny members agree the Forward Work programme be developed and brought to the next Scrutiny Committee meeting

c)    Scrutiny members agree items in the Forward Work programme up to summer recess



Scrutiny Referrals


No referrals had been received by the Chair


Summer of Fun pdf icon PDF 292 KB

To consider the attached report


Councillor J Jenkins (Cabinet Member for Social Services) introduced the item to the committee and provided a summary of the report.


The Officer then provided the committee with further details of the report.


The following questions were raised by the committee and responded to in depth by the officers in attendance.


·         A request was made by the Chair for the updates since the report had been written to be shared with the committee


·         Paragraph 4.2 of the report highlighted an engagement target of 841 children and young people but the initiative ended up engaging with 1,242 children and young people – have you got a target for this years programme and how did going over target last year effect the budget


·         How many applications have been received this year and has there been an oversubscription from organisations


·         Some applicants haven’t been fully awarded what they asked for, is this due to over subscription or what they requested didn’t fall within the guidelines of the scheme


·         Have all monies now been allocated to the organisations


·         There were five objectives set out for last year’s Summer of Fun, however; none of the statistics provided seemed to relate back to the objectives. Is there any merit in ensuring that the statistics relate to objectives for this year’s Summer of Fun


·         In relation to Paragraphs 4.2, 4.3 and 4.4 of the report – all providers ere asked to complete a Welsh Government evaluation and that all activities are free and provided  a variety of positive and enriching play experiences and opportunities for children and young people – taking all this into consideration were families asked to provide an evaluation of the activities and whether they thought they were positive and enriching for them and if the money set aside for this scheme has been well spent as this will allow us to see what works well and also what didn’t work so well and what could change for the better in the future


·         Paragraph 4.4 mentions a reluctance amongst providers to achieve registered status - why is there a reluctance to achieve registered status and what are you doing to address this issue


·         The officer mentioned a time frame of one hour fifty nine minutes – does this mean that if the organisation in question is not registered that children aged between 8-11 years can only stay on the premises for no longer than the one hour fifty nine minutes mentioned


·         Can you please confirm how many organisations within Merthyr Tydfil are trying to achieve registered status


The following questions were raised by Councillor C Jones on behalf of Councillor J Scriven who was not in attendance at the meeting


1.    What plans are there to support pupils and families within the Pupil Referral Unit (PRU)


2.    How are young people within corporate care supported to participate in mainstream youth education activities


3.    How are we allocating funding and are we making the most out of this to support smaller organisations and groups supporting  ...  view the full minutes text for item 41.


Flying Start Expansion & Achieving existing Welsh Government (WG) expectation on numbers pdf icon PDF 361 KB

To consider the attached report


Councillor J Jenkins (Cabinet Member for Social Services) introduced the item to the committee and provided a summary of the report.


The Officer then provided the committee with further details of the report.


The following question were raised by the committee and were responded to in detail by the officers in attendance.


·         In relation to the outreach model in Appendix E you mention there are an additional 116 children that could be included in the programme, what assurances have you had that the shortage of Health Visitors that is highlighted in paragraph 7.3  isn’t going to cause a delay in assessments being carried out


·         Are any of the outreach spaces going to be ring fenced for families who are outside of the areas highlighted


·         Paragraph 4.1 mentions Lower Super Output Areas (LSOA) can you please explain to the committee what is a LSOA


·         Is there a list that can be provided to Councillors that will show what areas are covered by for example Dowlais 1 and 4


·         Can you confirm that an unintended consequence is that new build developments can cause other areas within their vicinity to lose their flying start status


·         In the summary of the report it mentions that an additional 83 children are to be admitted to the programme, can you confirm if Ukrainian families been considered


·         There are 83 new places, so is the rest of the expansion based on the fact that the current cap is below capacity


·         If an area is in a flying start area and there had been a new development in the area in the last few years, is it correct that children in the new development wouldn’t have been included in flying start programme


·         Can you confirm if Appendix D contains all new developments


·         There are 200 children listed in Appendix D, can you confirm which of the 200 will be included in the programme


·         Paragraph 7.5 mentions progressing to Universal Services and states ‘it is also reasonable to expect that this could impact on existing integrated approaches and potentially have implications for other aspects of the Children and Communities Grant’ can you confirm what this means and what sort of impact could be expected


·         Are there any plans for Welsh Government to re-assess the Lower Super Output Areas


It was Resolved that:


a)    Members debate the contents of the report and the proposed plans for expansion of Flying Start


Report Recommendations

Did we address the recommendations in each report and how have we added value?


The Committee discussed the recommendations of each report and agreed that each recommendation had been addressed and that value had been added.



Feedback on Scrutiny Activities

Any outstanding actions? Feedback from workshops / task and finish groups / enquiry days, etc.


The Chair confirmed that there was no feedback on Scrutiny Activities.


Any other business deemed urgent by the Chair


There was no other business deemed urgent by the Chair and she thanked the members for their attendance and closed the meeting.


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