Agenda and minutes

Venue: Orbit Business Centre

Items
No. Item

Welcome

The Chair welcomed Councillor Shelley Rees Owen to her first Panel Meeting.

Observer

The Chair advised that Councillor Paulette Smith was the new representative for Swansea Council.  However, the necessary confirmation from the Home Office was awaited and therefore Councillor Smith was present as an observer.

 

The Chair also advised that Councillor Louise Brown a Member of the Cheshire Police and Crime Panel was present as an observer.

1.

Apologies for Absence

Minutes:

No apologies for absence were received.

2.

Declarations of Interest

Minutes:

No Declarations of Interest were made.

3.

Minutes of Previous Meeting pdf icon PDF 107 KB

Minutes:

Resolved that:

 

The Minutes of the Meeting held 22 July 2014 be accepted as a correct record.

4.

Summary of Complaints pdf icon PDF 141 KB

See attached report

Minutes:

Simon Jones referred to the Summary of Complaints report and led the Panel in detail through the complaints that had been received.

 

Simon Jones also outlined the Complaints Procedure and updated the Panel in relation to the outstanding Complaints.

 

A Panel Member then referred to the number of complaints in relation to failure to respond to correspondence.

 

Simon Jones stated that although complaints had been made to date they had not been upheld.

 

Resolved that:

 

The content of the report be noted.

5.

Briefing Session

A briefing session for Panel members will be held from 10.40am to 11.10am (approximately) prior to the arrival of any invited attendees or witnesses to the meeting.

Minutes:

The Committee discussed in detail the items on the agenda prior to the attendance of the Police and Crime Commissioner and the Chief Constable.

 

Councillor R Smith entered the Meeting at 11.00 am.

 

Members Allowances

 

Simon Jones referred to Members Expenses and advised that he had received an e-mail from the Home Office regarding unused Member Expenses and that unused money expenses could be used to cover Member expenses over and above the yearly amount allocated to each Member.

6.

Change in Membership of the South Wales Police and Crime Panel pdf icon PDF 92 KB

See attached report

Minutes:

Resolved that:

 

(a)   The changes in membership of the South Wales Police and Crime Panel be noted

(b)   Future South Wales Police and Crime Panel Meetings commence at 10.30 am.

7.

Police and Crime Commissioner - Annual Report 2013/14 pdf icon PDF 83 KB

See attached report

Additional documents:

Minutes:

The Chair welcomed Mr Alun Michael Police and Crime Commissioner, Mr Peter Vaughan Chief Constable, Mr Cerith Thomas, Mr Mark Brace and Mr Geoffrey Petty to the Meeting.

 

Simon Jones also referred the Panel to the Extract from the Police Reform and Social Responsibility Act 2011 that had been circulated with the agenda.

 

Mr Michael then referred the Panel to the Annual Report 2013/14 and advised that the report was still a draft report.

 

Mr Michael then led the Panel through the Annual Report and responded in detail to the questions raised.

 

Resolved that:

 

(a)   The Panel notes the progress in meeting the objectives in the Police and Crime Plan and accepts the report with no recommendations.

(b)    The Panel also acknowledges the hard work done by all staff in achieving the objectives.

(c)   The Panel also commends the Commissioner and the Police Constable for the report.

8.

Financial Report - Year ended 31st March 2014 pdf icon PDF 8 MB

See attached report from the Police and Crime Commissioner for South Wales

 

Minutes:

Mr Michael referred the Panel to the Financial Report and Statement of Accounts for the year ended 31 March 2014 and advised that it also included the Annual Governance Statement.

 

Questions were then raised by the Panel on the report and were answered in detail by Mr Michael, Mr Vaughan and Mr Petty.

 

Resolved that:

 

The Panel note the content of the report and the supplementary comments from the Commissioner, Mr Petty and Mr Vaughan on the future financial challenges to be faced by South Wales Police.

9.

Nato Summit Debrief

To receive a verbal update on this matter.

Minutes:

Mr Michael referred to the recent NATO Summit and the amount of work that had been undertaken.

 

Mr Vaughan then updated the Panel in relation to the Summit and responded to questions raised by the Panel.

 

The Chair then thanked Mr Vaughan for the update to the Panel.

10.

Crime Recording

To receive a verbal update from the Commissioner on changes to the way in which crimes are recorded.

Minutes:

Mr Michael outlined the recording at source procedure and advised that this issue was also raised under item 11 on the agenda.

11.

Questions submitted by the Panel to the Police & Crime Commissioner for South Wales pdf icon PDF 86 KB

See attached report

Minutes:

Mr Michael referred to the questions that had been submitted by the Panel.

 

In relation to question one Mr Michael responded in detail and advised that he would report back to the Panel on this issue.

 

With regard to question two the Panel were circulated with graphs outlining:

 

·         South Wales Police recorded crime in context

·         999 and non emergency calls answered within the target time

·         Trends in violence in England and Wales

 

Mr Michael and Mr Vaughan then further updated the Panel in relation to the recording of crime.

 

Mr Michael also responded in detail to question three.

 

Mr Michael also advised that he would further update the Panel on any developments in relation to the three issues at the next meeting.

 

The Chair then thanked Mr Michael and Mr Vaughan for the update to the Panel.

 

12.

Correspondence received pdf icon PDF 32 KB

To receive correspondence from the Committee on Standards in Public Life, and agree any actions as necessary.

Additional documents:

Minutes:

The Chair referred the Panel to correspondence received from the Committee on Standards in Public Life.

 

A Panel Member then suggested that an offer be extended to a representative of the Committee to meet with the Panel.

 

Simon Jones then recommended that each Panel Member look at the questions and forward all responses to him and he would then formulate a response on behalf of the Panel.

 

Resolved that:

 

Responses be sent to Simon Jones and that one response be forwarded to the Committee on Standards in Public Life from the Panel.

13.

Proposed Future Meetings of the Panel pdf icon PDF 99 KB

See attached report

Minutes:

Resolved that:

 

(a)   The proposed meeting dates as outlined within the report be agreed

(b)   The Panel Meetings commence at 10.30 am.

14.

Work Programme pdf icon PDF 246 KB

See attached report

Minutes:

Resolved that:

 

The Work Programme be agreed.

15.

Date and time of next meeting

Tuesday 16th December 2014 (10.30am)

Orbit Business Centre, Merthyr Tydfil.

Minutes:

Resolved that:

 

The next Panel Meeting be held on Tuesday 16 December 2014 commencing at 10.30 am at the Orbit Business Centre, Merthyr Tydfil

16.

Any Other Business as deemed urgent by the Chair

Minutes:

The Chair advised that there was no business deemed urgent.

 

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