Agenda and minutes

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies were received from Councillor Shelley Rees-Owen, Councillor Martyn Jones, Councillor Paulette B Smith and Mr Martyn Jones (Co-optee).

 

2.

Declarations of Interest

Minutes:

No declarations of Interest were made.

 

 

3.

Minutes of Previous Meeting pdf icon PDF 555 KB

Minutes:

Resolved that:

 

The Minutes of the Meeting held on 14th July 2015 be accepted as an accurate record.

 

4.

Briefing Session

A briefing session for Panel members will be held from 10.35am to 11.05am (approximately) prior to the arrival of any invited attendees or witnesses to the meeting.

Minutes:

The Panel discussed in detail the items on the agenda prior to the attendance of the Police and Crime Commissioner.

 

It was agreed that the Panel would select a topic/s for each meeting upon which the Commissioner would be questioned The Panel agreed that Mr Simon Jones would prior to each meeting contact the members to agree the topics and questions to be asked. It was agreed that the topic to be addressed at the next meeting would be Psychoactive Substances.

 

 

5.

Draft Police and Crime Reduction Plan 2016 - 2021 pdf icon PDF 2 MB

See attached report

Minutes:

The Chair welcomed Mr. Alun Michael, Police and Crime Commissioner, Mrs Sophie Howe, Deputy Commissioner, Mr Mark Brace, Mr. Cerith Thomas, Mr. Gwyn Williams and Mr. Geoff Petty.

 

The Chair asked Mr Michael to present on the Plan.

 

Mr Michael made reference to the timing of the Draft Police and Crime Reduction Plan a final version of which was to be presented to the Panel by the end of December 2015. Mr Michael presented the draft the plan and gave an overview of the key areas and an explanation of the information still to be added.

 

Questions were then raised by the Panel around the Plan and were responded to in detail by Mr Michael and Mrs Howe.

6.

Financial Update Report pdf icon PDF 223 KB

See attached report

Minutes:

 

Mr Michael asked Mr Geoff Petty to present on the Financial Update Report.

 

Mr Petty took the Panel through the Financial Update Report providing the Panel with the key details of the following:

 

  • Update on the Revenue position as at 31st August 2015 and provided a forecasted year end position.
  • Update on the 2015/16 Value for Money Plan.
  • Update on the Capital Programme which reflected the 2014/15 year end position.
  • Update on Treasury Management performance.

 

Questions were raised by the Panel and responded to by Mr Petty and Mr Michael.

 

Resolved that:

 

All recommendations were agreed

 

7.

Police and Crime Commissioner's Annual Report 2014-15 pdf icon PDF 447 KB

See attached report

Minutes:

Mr Michael introduced the report and gave thanks to his team for all the support given to him. He then referred the Panel to the contents of the report including the following points:

 

  • Performance against my Police and Crime (Reduction) Plan 2014/15
  • Finance
  • Community Safety Grants
  • Police Innovation Fund
  • Project Updates
  • Governance*
  • Decisions
  • Scrutiny
  • Transparency
  • Communication and engagement
  • Volunteering
  • Strategic Policing Requirement
  • Engagement

 

Mrs Howe explained the changes in the Governance Arrangements and the new structures.

 

Resolved that:

 

All recommendations were agreed.

 

 

8.

Statement of Accounts 1st April 2014 to 31st March 2015 pdf icon PDF 92 KB

See attached report.

Additional papers in respect of this report are available on Merthyr Tydfil County Borough Council’s website, under the SWPCP’s agenda page.

Additional documents:

Minutes:

Mr Michael asked Mr Geoff Petty to present on the Statement of Accounts. Mr Petty set out the key details and the recommendations.

 

Resolved that:

 

All recommendations were agreed

 

Councillor Kathryn Lloyd left the room between 11:40am and 11:45am.

9.

Joint Audit Committee Annual Report 2014/15 pdf icon PDF 65 KB

See attached report

Minutes:

Mr Michael asked Mr Geoff Petty to present on the Joint Audit Committee Annual Report. Mr Petty set out the key details and the recommendations.

 

Resolved that:

 

All recommendations were agreed

 

Mr Gwyn Williams left the room at 11:50am.

 

10.

Questions from Panel to Commissioner concerning Child Sexual Exploitation pdf icon PDF 754 KB

See attached report

Minutes:

Mr Michael discussed the topic of CSE and the consultation that had taken place. The Panel welcomed the detailed answers provided by the Commissioner in response to the questions raised at the last meeting on the 14th July 2015.

 

Resolved that:

 

All recommendations were agreed.

 

11.

Correspondence received - Committee on Standards in Public Life inquiry into local policing accountability pdf icon PDF 172 KB

See attached letter. The Panel is to agree a response.

Additional documents:

Minutes:

Mr Simon Jones referred the Panel to the letter from the Committee on Standards in Public Life and asked that the Panel consider the three recommendations listed.

 

The Panel discussed recommendations numbered 9, 10 and 19.

 

Resolved that:

 

All recommendations were agreed. Comments to be added regarding recommendations 9 and 10 that this is already standard practice for the South Wales Police and Crime Panel.

 

12.

Future Meeting Dates and Work Programme pdf icon PDF 112 KB

See attached report

Minutes:

Future meeting dates discussed by the Panel and Commissioner.

 

Resolved that:

 

All recommendations agreed. The meeting scheduled for 26th April 2016 should be rescheduled for 17th May 2016.

 

13.

Any Other Business as deemed urgent by the Chair

Minutes:

 

The Chair advised that there was no business deemed urgent.

 

 

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