Agenda and minutes

Items
No. Item

1.

Ymddiheuriadau am absenoldeb / Apologies for Absence

Minutes:

Apologies for absence were received by the following

 

Councillor Anne  Moore (Committee Member)

Councillor Shelley Rees-Owen (Committee Member)

Mr Martyn Jones (Co-Optee)

2.

Datgan Buddiant / Declarations of Interest

Minutes:

There were no declarations of interest.

 

3.

Minutes of Previous Meeting(s) pdf icon PDF 108 KB

DerbynCofnodion o’r Cyfarfod a gynhaliwyd Mehefin 30, 2016 / to receive Minutes of the Meeting held June 30, 2016                   

 

Minutes:

The Chair read through the minutes of the last meeting.

 

Resolved that:

 

The Minutes of the Meeting held on 30th June 2016 be accepted as an accurate record.

 

4.

Sesiwn Briffio / Briefing Session

Bydd sesiwn briffio yn cael ei gynnal ar gyfer Aelodau Panel o tua 10.35am – 11.05am cyn bod unrhyw rai sy’n mynychu’r cyfarfod neu’n dyst yn y cyfarfod yn cyrraedd / A briefing session for Panel Members will be held from 10.35am to 11.05am (approximately) prior to the arrival of any invited attendees or witnesses to the Meeting.

Minutes:

The Chair welcomed Cllr Richard Young to the meeting and asked if there were any questions that the panel wished to discuss.

 

The Panel discussed agenda item 6, the appointment of the new Deputy Police and Crime Commissioner. The members asked questions around the structure of the Commissioner’s team including the Deputy PCC and 3 Assistant Commissioners. The Panel agreed that a question would be asked of the Commissioner when discussing agenda item 6 and possibly make this an agenda item for the next meeting.

 

Mr Jehu asked if the Panel would consider meeting more frequently as he feels the Panel would be able to scrutinise more information. The Panel agreed that this would be put on the agenda for the next meeting as the three panel members not present today would need to discuss this.

 

Mr Simon Jones advised the panel that the Commissioner has asked if the Panel agree to the appointment of the Deputy PCC, can he publicise the information today. Mr Jones stated that the rules are that the Panel will wait 5 days before it publishes any information about its recommendations unless it is agreed with the PCC that this information can be released at an earlier stage. The Panel agreed that the information can be released today if the appointment is confirmed.

 

Mr Simon Jones reminded the panel members about the forthcoming training day on the 29th November 2016.

5.

Co-option of two Independent Members on to the South Wales Police and Crime Panel pdf icon PDF 115 KB

I ystyried yr adroddiad amgaeëdig / To consider the attached report

 

Minutes:

The Chair introduced the subject and Mr Mel Jehu left the room at 10:55am.

 

The Panel discussed the interviews as there were 5 candidates selected for interview. The Panel agreed that standard of candidates was very high. It was agreed by the members who were on the interview panel that the best candidates were Mr Mel Jehu and Mr Martyn Jones.

 

At 11:00am Mr Mel Jehu was invited back into the room. Cllr Peter Rees left the room also.

 

The Chair explained that the Panel were unanimous in their decision to re-appoint both co-optees, Mr Mel Jehu and Mr Martyn Jones to the Panel. Mr Jehu thanked the Panel.

 

At 11:02am Cllr Peter Rees returned to the room.

6.

Gwrandawiad Cadarnhad am Ddirprwy Comisiynydd yr Heddlu a Throseddu / Confirmation hearing for a Deputy Police and Crime Commissioner pdf icon PDF 205 KB

I ystyried y llythyr amgaeedig ac atodiadau gan y Comisiynydd Heddlu a Throseddu / To consider the attached letter and attachments from the Police and Crime Commissioner.

 

Additional documents:

Minutes:

At 11:05am Mr Alun Michael, the Police and Crime Commissioner entered the room along with Ms Emma Wools, Mr Cerith Thomas and Mr Geoff Petty.

 

The Commissioner explained the process he has followed for appointing the Deputy Police and Crime Commissioner and gave the background to his decision to appoint.

 

Questions were asked regarding the procedure for appointing and the Commissioner explained there was an open advert and recruitment process. Ms Wools expressed an interest in the post of Deputy Police and Crime Commissioner as a secondment. The secondment will begin on the 14th November 2016 and will follow the Ministry of Justice rules.

 

At 11:15am the Chair asked Ms Wools to address the Panel. Ms Wools gave an overview of her skills and experience leading her to become a Deputy Police and Crime Commissioner. The Panel questioned Ms Wools on several points including the priorities of the Police and Crime Commissioner and on Ms Wools’ leadership style. Ms Wools answered the questions in detail, providing accounts of her varied work experiences.

 

At 11:50am the Police and Crime Commissioner and his team left the room so the Panel could deliberate.

7.

Panel Deliberation and Decision

I ymgynghori ar apwyntiad arfaethedig Dirprwy Gomisiynydd yr Heddlu a Throseddu a diffinio argymhellion y Panel i’r Comisiynydd. / To deliberate upon the proposed appointment of Deputy Police and Crime Commissioner and determine the Panel's recommendations to the Commissioner.

 

Gwahoddir y Panel i awdurdodi’r Clerc, wedi ymgynghoriad gyda’r Cadeirydd a’r Is-Gadeirydd i gyflwyno ei Adroddiad i’r Comisiynydd yn cynnwys ei argymhellion ar yr apwyntiad ac i bennu amserlen ar gyfer cyhoeddi’r Adroddiad. / The Panel will then be invited to authorise the Clerk, after consultation with the Chair and Vice-Chair, to issue its Report to the Commissioner containing its recommendations on the appointment and to determine the timescale for release of the Report.

 

Minutes:

Mr Simon Jones advised the Panel of the rules of appointing to the Commissioner’s team.

 

At 12:03pm the Panel broke for a comfort break and reconvened at 12:07pm.

 

The Panel agreed that they would endorse the appointment of Ms Wools as the Deputy Police and Crime Commissioner.

 

At 12:10pm the Commissioner and his team were invited back into the meeting.

 

Mr Simon Jones advised the Commissioner of the decision of the Panel and explained that the Panel would like to be kept informed on the progress of the secondment. The Commissioner agreed.

 

The Chair then explained that a request had been made to move agenda item 14 to be next on the agenda. Also requested that agenda item 12 be deferred to next meeting.

8.

Datganiad o Gyfrifon 2015/16 i Comisiynydd yr Heddlu a Throseddu a'r Prif Gwnstabl / Statement of Accounts for 2015/16 for the Police and Crime Commissioner and the Chief Constable pdf icon PDF 659 KB

I ystyried yr adroddiad amgaeëdig / To consider the attached report

 

 

Additional documents:

Minutes:

The Commissioner asked Mr Geoff Petty to conduct this topic.

 

Mr Petty advised that agenda items 9, 10 and 11 signify the end of the audit year. Mr Petty explained the nature of the accounts and they are split by the Police and Crime Commissioner and the Chief Constable.

 

Mr Petty presented the Statement of Accounts for the year ended 31st March 2016.

 

The Panel asked questions of Mr Petty and he provided detailed answers.

 

9.

Audit of Financial Statements report and Management Letter from the Wales Audit Office pdf icon PDF 426 KB

I ystyried yr adroddiad amgaeëdig / To consider the attached report

 

 

Minutes:

Mr Petty made reference to the Audit Report and took questions from the Panel. Answers were then provided by Mr Petty.

 

10.

Joint Audit Committee's Annual report 2015/16 pdf icon PDF 53 KB

I ystyried yr adroddiad amgaeëdig / To consider the attached report

 

Minutes:

Mr Petty advised the Panel that the Joint Audit Committee’s Annual report was a clean report.

 

The Panel asked questions and Mr Petty provided answers.

 

Resolved that:

 

The report be accepted.

11.

Datganiad Llywodraethu Blynyddol / Annual Governance Statement pdf icon PDF 387 KB

I ystyried yr adroddiad amgaeëdig / To consider the attached report

 

Minutes:

The Commissioner explained that the Audit Office are happy with the Joint Annual Governance Statement and Governance Operating Manual.

 

Resolved that:

 

The report be accepted.

12.

Llawlyfr Gweithredu Llywodraethu / Governance Operating Manual pdf icon PDF 1 MB

I ystyried yr adroddiad amgaeëdig / To consider the attached report

 

Minutes:

This item was deferred until the next meeting. However, the Commissioner stated that the structure of his team is included in this document and answers any questions regarding the reporting lines of the Assistant Commissioners and the Deputy Police and Crime Commissioner.

 

13.

Police and Crime Commissioner's Annual Report 2015/16 pdf icon PDF 502 KB

I ystyried yr adroddiad amgaeëdig / To consider the attached report

 

 

Minutes:

 

Mr Cerith Thomas handed out copies of the Police and Crime Commissioner's Annual Report 2015/16 as there was some additional information to the version provided in the agenda pack.

The Commissioner gave an overview of the contents of the report, including updates on the projects.

 

The Panel asked questions relating to Programme Fusion and Victim Services. The Commissioner answered the questions in detail.

 

The Chair reminded the Panel that there is a statutory duty to review the Annual report every year and to make a report or recommendation on it.

The Panel need to note the report either with or without recommendations.

 

Resolved that:

 

The report be accepted with no recommendations.

14.

Cynnydd mewn troseddau casineb hiliol yn dilyn canlyniad Refferendwm yr UE / The Rise in Racist Hate Incidents following the EU Referendum Result

Derbyn diweddariad oddi wrth y Cadeirydd / To receive an update from the Chair

Minutes:

The Chair introduced this topic and asked Cllr Richard Young to discuss his points. Cllr Young provided a handout of information he had received in relation to hate crime for his county. Cllr Young sought reassurance that the South Wales Police are doing what is required to stop this type of offence.

 

The Commissioner provided responses to the questions asked by the Panel in relation to instances of hate crime and advised that all instances must be reported to the Police in order to be investigated.

15.

Dyddiad ac amser y cyfarfod nesaf / Date and time of next Meeting

Dydd Mawrth 13 Rhagfyr 2016 am 10.30am. Lleoliad – Canolfan Fusnes Orbit, Merthyr Tudful, CF48 1DL / Tuesday 13th December 2016 at 10.30am. Venue - The Orbit Business Centre, Merthyr Tydfil, CF48 1DL

 

Minutes:

The next meeting will be held on Tuesday 13th December 2016 at 10:30am.

16.

Unrhyw Fater Arall y mae'r Cadeirydd yn ei ystyried yn Bwysig / Any other business deemed urgent by the Chair

Minutes:

No other business to discuss.

 

The Chair closed the meeting at 1:10pm.

 

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