Agenda and minutes


Contact: Democratic Services Department 


No. Item


Apologies for Absence pdf icon PDF 68 KB


Apologies for absence received from Councillor Darren Roberts and Councillor John Thomas.


Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct




(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and


(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave


No declarations of interest were made.


Elected Member Support

To receive an update from the Head of Democratic Services


Ann Taylor gave members an update on the support that has been given to Members by the Democratic Services Department during the pandemic, as follows:


·       Providing Members with information to help them assist their communities, e.g. good neighbour cards, list of residents 70+, guidance from Voluntary Action Merthyr Tydfil and WLGA.


·       Update on the re-deployment of staff in the Democratic Services Department. 


·       Re-introduction of Committee meetings -  ensuring that Members’ laptops are compatible for remote meetings and also the introduction and training on Microsoft teams.


·       Publication of Delegated decisions made during lockdown.


Ann Taylor then advised members that the department needs to now progress the following:


·       Due to staff working from home, printed copies of agendas are not being provided unless specifically requested by a Councillor.     


·       In order to give Members further support, there is a need to look at their IT provisions at home so that additional equipment can be provided if required.


·       To improve the facility to vote at meetings with the possibility of a change to the software to progress this.


·       Feedback from members on how the Microsoft Teams system was introduction and what training was provided. 


Discussion ensued on the support given by the Democratic Services Department and Ann Taylor advised that she will keep Members up to date as required.


The Committee thanked the Democratic Services Department for all the help and support given during this pandemic. 


Draft Annual Report from the Independent Remuneration Panel for Wales (IRPW) pdf icon PDF 236 KB

To discuss the Draft IRPW report

Additional documents:


Ann Taylor referred to the Independent Remuneration Panel for Wales Draft Annual Report and advised that the report for 2021/2022 was published in October 2020 and circulated to Members for their comments.  Members were invited to respond directly to the Remuneration Panel or send responses onto Democratic Services for a collective response. 


Ann Taylor gave advice and background information in relation to the following questions/queries from Members of the Committee:


·       Clarification on whether any Member or Co-optee has considered applying for the care support element.


·       Formal meetings and those necessary to members’ work (to deal with constituency but not party issues) as identified at 4.1 of the Draft Annual Report.


·       The Authority’s collective response to the Remuneration Panel for Wales.


Following questions raised by the Committee it was RESOLVED that:


·       The contents of the Draft Annual Report of the IRPW for 2021/2022 be noted.


·       Any comments from the meeting are collated and forwarded onto the IRPW by the Democratic Services Department. 


Costs of Care pdf icon PDF 245 KB

To receive a report from the Head of Democratic Services

Additional documents:


Ann Taylor referred to the report on the contribution towards the cost of care and personal assistance and advised that although this had been discussed in the previous item, she wanted to refer Members to the minimum requirements in a supplementary report written by the Remuneration Panel in May.


Following discussion by the Members,  it was RESOLVED that:


·       The report be noted by Members.


·       The report be submitted to Council for information.


·       The Council’s response to the IRPW draft Annual Report for 2021/2022 include support for the changes to the cost of care.


·       The Head of Democratic Services put together a plan to consider the minimum requirements of the IRPW 2020 Supplementary Report relating to cost of care and report back to Democratic Services Committee in February 2021.


Member Development pdf icon PDF 241 KB

To receive a report from the Head of Democratic Services

Additional documents:


Karen Reddy referred Members to the report on Member Development and gave an update as follows:


·       The completed Training Needs Analysis (TNA) forms received from Members.


·       The responses received on the TNA’s and future training to be sourced.


·       Further development training for Members.


·       On-line training for Members on the Wales Academy E-Learning Network.


Following discussion, it was RESOLVED that:


·       The Committee notes the contents of the report.


·       Democratic Services report back to the next Committee on training offered and attendance.




Any Other Business Deemed Urgent by the Chair


The Chair advised that there was no business deemed urgent.


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