Agenda and minutes


Contact: Democratic Services Department 

No. Item


Apologies for Absence


Apologies for absence received from Councillor T Lewis.


Declarations of Interest

Members of the Democratic Services Committee are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct.




a.    Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest; and


b.    Where Members withdraw from a meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave.



No declarations of interest were made.


Democratic Services Structure - Corporate Spine

To receive an update from the Corporate Director of Customer Services and Business Change Manager. 


The Chair welcomed Ellis Cooper, Corporate Director of Customer Services, to the meeting.


Ellis Cooper referred to the financial challenges across the Authority and the necessity in carrying out a Corporate Spine review to consider the potential consolidation of services to address these difficulties.  


He referred to the bringing together of Democratic Services and Executive Support, and that Ann Taylor will be meeting staff within Business Services to go through the finer detail to ensure that Democratic Services have the required support enabling them to carry out their statutory function.   


The Chair advised it needs to be recognised that Democratic Services is a statutory function and, as a small team, they are currently having difficulties meeting their required deadlines.   The concerns expressed by the Committee were that there was no clear framework to clearly show how this is going to operate, no timescales and the need to ensure that sufficient support is given so that the functions can be carried out effectively.


Questions were asked by Members and answered by both Ellis Cooper and Ann Taylor.




·         Ann Taylor fully engage with Business Services on the way forward on any decisions to be made.


·         A written report be brought back to Democratic Services Committee when the details have been clarified. 


Tony Chaplin left the meeting at 4.10 pm.


Any Other Business Deemed Urgent by the Chair


The Chair advised that there was no business deemed urgent. 


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