Agenda and minutes

Venue: COUNCIL CHAMBER. View directions

No. Item


Apologies for Absence


Apologies for absence were received from Councillor H Barrett, Councillor M Davies, Councillor D Isaac, Councillor C Jones, Councillor W R Smith, Councillor S Williams, R Lazell, N Mahoney, A Morgan, A Roberts, T Skinner Co-opted Members and Councillor K Moran Cabinet Member.


Declarations of Interest

Members are reminded of their personal responsibility to declare any personal and prejudicial interest in respect of matters contained in this agenda in accordance with the provisions of the Local Government and Finance Act 1992 relating to Council Tax, the Local Government Act 2000, the Council’s Constitution and the Members Code of Conduct




(a)  Members are reminded that they must identify the item number and subject matter that their interest relates to and signify the nature of the personal interest and


(b)  Where Members withdraw from a Meeting as a consequence of the disclosure of a prejudicial interest they must notify the Chair when they leave


No Declarations of Interest were made.


Medium Term Financial Plan 2017/18 to 2020/21 - Progress Update pdf icon PDF 230 KB

To consider report of the Chief Executive


The Chair welcomed The Leader and Cabinet Members to the Meeting.


The Leader referred the Committee to the ‘Medium Term Financial Plan 2017/18 to 2020/21 – Progress Update’ report and advised that there would be a further joint Meeting on 15 February 2017 to consider recommendations.


Steve Jones then led the Committee in detail through the report and together with the Cabinet Members and Officers responded in detail to the following questions raised by the Committee:


           Allocation to Schools

           Savings form Collaborative Working – What Organisations are being worked with collaboratively

           Can itemised figures be given for this

           Appendix 3 – Application of Foundation Living Wage – (ISB) – The need to find money in future years - Removal of the Clothing Allowance

           South Wales Trunk Road Agent Contract –

Litter on the A470

           How the Looked after Children Budget can affect the Budget – Where are we now in relation to reserves – The future and volatility of budgets – Are reserves sufficient

           Paragraph 9 – Table 8 – Are there any changes being made in relation to VER /VR – Is there a business case being made in relation to every post

           Are schemes such as School Uniforms being re sold in schools being encouraged

           Clarity and explanation sought in relation to School Clothing / Maintenance allowance 

           The issue of Capacity - Effective service delivery and effective operations – If there are shortcomings with capacity and experience can anyone respond

           Reorganisation of internal departmental working –

Smarter working

           How many instances are there of single point dependency – How many staff only work a three day week for efficiency savings

           What is the percentage of Agency workers – Do we employ an agency or is employment of agency services undertaken by the Authority

           If the Authority do not undertake this service can it

 be undertaken

           Collaboration with other Authorities


The Leader advised that a list of Collaboration would be circulated to Councillors.


Mr B Lewis left the Meeting at 3.12 pm and returned at 3.15 pm.


Tackling Poverty Agenda pdf icon PDF 176 KB

To consider report of the Chief Officer Social Services


Councillor L Matthews referred the Committee to the ‘Tackling Poverty Agenda’ report and advised of the following correction:


Paragraph 5.3 – Tackling Poverty Partnership Board

The Public Service Board had agreed that there would not be a Public Service Board representative and therefore the PSB representative should be deleted from the report.


The following questions were then raised by the Committee and were responded to in detail by the Cabinet Members and the Officers:


·         Paragraph 4.2.2 – Update requested in relation to Communities First

·         Paragraph 1.1 – What are the additional costs – What is the effect on the Budget

·         Mental Health and Wellbeing – What are the costs

·         What is the Capacity in terms of jobs in Departments and in terms of diversity

·         When is the Transitional Board going to meet


Resolved subject to the foregoing that:


(a)  The content of the report and the next steps be noted and challenged

(b)  The Governance Structure of the Tackling Poverty Partnership Board and Strategic Group as outlined in Section 5.3 of the report be discussed

(c)  The Tackling Poverty Scrutiny arrangements through the Joint Scrutiny Committee as outlined in Paragraph 5.2 of the report be noted


Housing and Community Occupational Therapy Disabled Facilities Grants - Joint Working Arrangements pdf icon PDF 134 KB

To consider the attached report


Councillor L Matthews referred the Committee to the ‘Housing and Community Occupational Therapy Disabled Facilities Grants – Joint Working Arrangements’ report.


The following questions were then raised by the Committee and were responded to in detail by the Cabinet Members and the Officers:


·         Ceiling Costs

·         Expectations of recipients

·         Importance of Communication

·         Paragraph 5.7 – Are there any strategies to mitigate this

·         Aids and Adaptations – What is the Council’s Policy regarding equipment that is no longer used

·         Paragraph 7.1 – Housing OT - Explanation requested

·         Paragraph 7.2 – How will this be progressed


Clare Brown left the Meeting at 3.40 pm and returned at 3.43 pm.

Councillor Richard Thomas left the Meeting at 3.52 pm.

Councillor T Chaplin left the Meeting at 3.55 pm.


Resolved that:


The content of the repot be noted.


The Chair then thanked those present for attending.


Any Other Business deemed urgent by the Chair


The Chair advised that there was no business deemed urgent.


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