Agenda and draft minutes

Venue: Virtual

No. Item


Welcome and Apologies


The Chair, Cllr Jeff Beard, welcomed everyone to the meeting.


Apologies were received from Cllrs Searl and Matthews.


Declarations of Interest


There were none.


Police Report


The Police were not in attendance at the meeting but provided the following email report.


PACT figures from 8/2/21- 08/03/2021:






3/3/21- Aggressive female reported shouting abuse outside Bedlinog School


Anti-social Behaviour


2/3/21 and 5/3/21- Two parking related neighbour dispute calls






2/2/21- Garage burglary x2 overnight in Trelewis. Power tools targeted.


Anti-social Behaviour


1/3/21 and 4/3/21- Covid breaches at same property


7/3/21- Off road motorbike annoyance, Stormtown. 2 bikes and 1 quad


Cllr Brown advised that there were actually four garage buglaries in Trelewis, however, it was two of those four that had items stolen.


Minutes of Previous Meeting


Cllr Jago requested an amendment to reflect that it was she who proposed the removal of the fly-tipping at Stormtown Mountain, and seconded by Cllr Matthews. Also that it is added that ICT equipment has been supplied specifically to Bedlinog Community Primary School and Afon Taf High School pupils.


Resolved, proposed by Cllr Jago and seconded by Cllr Preston.


Matters Arising


P2 – Local Places for Nature, RJ is engaged with a company to provide the planters and baskets. Street Lighting need to know the lamppost numbers to assess whether they are suitable for the baskets.


RJ will obtain the Bedlinog numbers and Cllr Brown volunteered to obtain the Trelewis numbers.


P2 – We are awaiting installation of the Water Bottle Filling Stations – areas have been assessed by the plumber for suitability.


P3 – The three additional dog waste bins have been ordered and are with the MTCBC Print Team having the signage fitted.


P3 – CISWO have requested the Council to provide a vision for the association’s land ownings. It was agreed to hold a separate meeting to discuss this.


P3 – The fly-tipping has been removed from Stormtown Mountain.


P3 – Cllr Searl has provided the location of potential traffic management survey equipment to be installed on Farm Road, Bedlinog. Cllr Jago will progress with the appropriate team at MTCBC.


P5 – A report of fly-tipping in the Community Centre car park has been made to MTCBC.


P6 – The Chromebooks have been ordered for Bedlinog Community Primary School and Afon Taf High School pupils and are currently with the MTCBC ICT Schools Support Team for configuration.


Councillors Report


Cllr Colbran was not in attendance at the meeting but provided the following email report:


From: "Colbran, Malcolm (Councillor)" <>
Date: 1 March 2021 at 16:06:47 GMT
To: "Ryan James (BTCC Clerk)" <>
Subject: Re: BTCC Council Meeting 08-03-2021

Mr James,

I won't be attending the Bedlinog & Trelewis Community Council meeting on 8th March 2021.

This is a copy of the update I gave residents for February.


During February I attended 21 online meetings.


Full Council x 2

Rights of Way Committee

Licencing Committee x 2

Planning Committee

Regeneration Scrutiny Committee

Independent Group meeting

Recovery, Tramsformation and Improvement Plan Workshop


Full NPA

Emergency General Meeting × 2

Appointments Committee × 2

Policy Forum

Sustainable Land Management Workshop

There were 2 EGM's, one concerning a report from Audit Wales and one to discuss the vacant post of Transition Director.



HR Committee

Along with Cllr. Jago I met with Mark Ward, the Gelligaer Common Ranger, to discuss his latest project.

We also met with Rachel Morton of Restore The River for a Parc Taf Bargoed Lake draft designs briefing, a plan is being formulated which will hopefully provide a solution to the silting problem in the bottom lake.

As Biodiversity Champion I met with members of Green Spaces Network for presentations and discussions.

Stephens and George Charitable Trust donated Cllr. Jago and myself some St. Valantine's Day Gift packs and Play Merthyr donated us 30 Children's Arts & Crafts Packs, I arranged distribution of these around the Ward.

I also obtained funding for 50 bunches of daffodils which were delivered to residents nominated by their friends & family and to Glynbargoed House in time for St. David's Day.

Issues I've looked into on behalf of residents include Rights of Way disputes, drainage problems, gritting, replacement recycling containers, pot holes, fly tipping, off road biking, missed waste collections, street cleaning and damaged street furniture.

Ongoing issues include the problems in Brondeg & Trelewis Park, the lamp post which has been removed in Cherry Tree Lane, the unsafe tree at Captain's Hill and damaged bus shelters.

I continue to shop and collect prescriptions for vulnerable residents and deliver food parcels on behalf of Stephens & George.




Cllr. Malcolm Colbran
Bedlinog & Trelewis Ward



Cllr Thomas advised that there had been a recent meeting of Full Council at MTCBC where the Council Tax increase for FY21-22 was approved. The original budget drafted had an increase of 4.99% but an increase of 3.55% was agreed. There is a balanced budget for FY21-22. The majority of properties in Bedlinog and Trelewis are in Band A and will receive a total bill of £1357.73 – of this amount, £191.81 covers the Police precept, and the Community Council precept is £19.81. In financial terms, there is a bleak picture for forthcoming years, but the Improvement Board is working to improve how the Council does business and to come up with some ideas to put the  ...  view the full minutes text for item 100.


Planning Applications


There were none.




The Independent Renumeration Report for FY21-22 was shared with Cllrs. RJ advised that the £150 payment for Community Councillors is a mandatory payment. Any Cllr wishing to refuse receipt of the payment must put it in writing to the Clerk.


The Chair can receive a payment of up to a maximum of £1500.


Resolved, Cllr Thomas proposed, and Cllr Preston seconded.


The Community Council can make up to five senior roles in our Group C Council of payments up to £500. The role of Vice-Chair can receive a payment of up to £500, in addition to the mandatory £150 payment.


Resolved, Cllr Thomas proposed, and Cllr Jago seconded.


Expenses including mileage, overnight costs and expenses, and financial loss payments can be made.


Resolved, Cllr Jago proposed, and Cllr Frayne seconded.


RJ presented the Clerk’s Report and requested Council to authorise the payments expenditure.


Resolved, Cllr Preston proposed and Cllr Beard seconded.




Cllr Preston raised the issue of debris on the road from Club Row Bridge to Trelewis – Cllr Jago advised that she was meeting Robert Barnett, MTCBC, this week and would speak to him about this then.


Cllr Jago raised that 23rd March would be a ‘Day of Reflection’, in remembrance of those that lost family members and friends during the COVID pandemic. Cllr Jago suggested that the Community Council support this. RJ advised that posts could be published on the Community Council social media channels to support this.


Date of Next Meeting


The next meeting will take place virtually, Monday 12th April 2021, at 6.15pm.


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